Residency Application Materials

RESIDENCY APPLICATION MATERIALS

Parties and Recitals

This Residency Application Materials Agreement (the "Agreement") is submitted by Applicant Name: to Organization Name: on Application Date: for consideration in the Program Year: .

WHEREAS, Organization operates a residency program offering space, resources, or financial support to selected participants; and

WHEREAS, Applicant seeks acceptance into the residency program and submits these materials (including proposals, CV, portfolio items, and other documents) for evaluation; and

WHEREAS, the parties wish to set forth the terms under which Applicant's materials will be reviewed, retained, used, and, if applicable, the terms applicable to a residency engagement.

Applicant Information

Individual Organization Other:

Materials Submitted

Check all materials included with this submission. Applicant affirms that submitted materials are accurate, complete, and owned or cleared for submission by Applicant.

Curriculum Vitae / Resume Project Proposal Portfolio / Work Samples Recommendation Letters

Scope of Work

Applicant provides the following description of the project, proposed activities, and expected outcomes to be performed or exhibited during the residency period.

Payment Terms

Applicant shall pay any required application fee and, if accepted, will be subject to the payment terms set forth below. Organization may, in its discretion, provide stipends or support under a separate residency award letter which will be governed by the terms of that award.

Term and Termination

The residency term, acceptance, and termination provisions are set forth below. Organization may terminate consideration of materials or an awarded residency under the circumstances described.

Either party may terminate any residency engagement upon written notice in accordance with the notice period provided above. Organization may immediately withdraw an award or terminate residency for cause, including but not limited to material misrepresentation in submitted materials, failure to comply with program rules, or actions that materially harm Organization's mission or reputation.

Confidentiality

Applicant acknowledges that Organization will treat application materials as confidential to the extent permitted by law. Organization may disclose materials to selection committee members, staff, and external reviewers under obligations of confidentiality. Applicant hereby grants Organization a non-exclusive license to retain, reproduce, and share submitted materials solely for the purposes of review, selection, administration of the residency, and archival purposes consistent with Organization policies.

Applicant represents that they have authority to grant the rights described and that Organization's use of materials as described will not infringe third-party rights. Any specially marked confidential materials should be indicated in the Other Materials list above; however, the marking of a document as "confidential" does not override legal obligations or permit withholding information required by law.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of State or Jurisdiction: without regard to conflict of law principles.

Entire Agreement

This Agreement, together with any separate award letter or residency terms provided by Organization upon acceptance, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings and agreements. Any amendment must be in writing and signed by both parties.

Certifications and Consents

By submitting this form, Applicant certifies that all information and materials provided are true and accurate to the best of Applicant's knowledge, that Applicant owns or has secured all necessary rights to submit the materials, and that Applicant grants Organization permission to use non-confidential aspects of submitted materials for promotional, archival, and review purposes as described above.

I certify that the statements and materials provided are true and accurate.

I grant Organization a non-exclusive license to use submitted materials for review, archival, and promotional purposes consistent with this Agreement.

Acknowledgment

Applicant acknowledges that submission of materials does not guarantee selection and that any offer of residency will be set forth in a separate award communication containing specific terms of residency. Applicant further acknowledges review fees, deadlines, and any refund policies stated in Payment Terms above.

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