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Residential Buyer Requested Repairs

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RESIDENTIAL BUYER REQUESTED REPAIRS

This Residential Buyer Requested Repairs form is an addendum to the Purchase Agreement between the parties identified below and relates to the property described herein. The Buyer requests the Seller to perform, pay for, or credit specific repair items as set forth. Unless otherwise agreed in writing, all repairs shall be performed in a workmanlike manner, in compliance with applicable law, and free of liens.

Parties and Contract Information

Buyer Name:     Buyer Phone:

Seller Name:     Seller Phone:

Purchase Agreement Date:     Property MLS No./Contract ID:

Property Identification

Inspection and Repair Summary

Inspection Date:     Inspector Name/Company:

Closing Date (per contract):     Buyer requests the following repairs or credits (itemize below).

Itemized Repair Requests

Location (room/area):     Recommended Action:     Estimated Cost: $

Preference:   

Location (room/area):     Recommended Action:     Estimated Cost: $

Preference:   

Location (room/area):     Recommended Action:     Estimated Cost: $

Preference:   

Location (room/area):     Recommended Action:     Estimated Cost: $

Preference:   

Location (room/area):     Recommended Action:     Estimated Cost: $

Preference:   

Seller Response Options and Timeline

Seller shall respond to this request within calendar days of receipt. Seller response must indicate acceptance, rejection, or counter-offer for each item listed.

If Seller elects to perform repairs: Repairs shall be completed prior to closing unless otherwise agreed in writing. All work shall be performed by licensed contractors where licensing is required, shall comply with applicable building codes and permits, and Seller shall provide receipts or other evidence of completion and releases of lien upon request.

If Seller elects to provide a credit at closing: The credit amount for each item shall be set forth in Seller's response and applied as a closing credit on the settlement statement. Credits shall be unconditional and sufficient to cover the estimated cost to complete the work by a qualified contractor.

Disclosures and Special Conditions

Lead-Based Paint Known:   

Mold or Water Intrusion Known:   

Prior Material Damage or Repair History Disclosed:   

Default, Remedies, and Indemnity

If Seller fails to perform accepted repairs prior to closing, Buyer may elect to: (a) accept a credit at closing equal to the reasonable cost to complete the work; (b) postpone closing to allow completion; or (c) pursue available contractual remedies under the Purchase Agreement. Seller shall pay to Buyer any additional cost required to complete repairs when Seller's accepted scope is not completed as specified.

Seller shall indemnify Buyer and hold Buyer harmless from any mechanic's liens or claims arising from Seller's failure to pay contractors or for work performed pursuant to Seller's obligations under this addendum. Seller shall deliver lien releases or evidence of payment upon request prior to closing.

Standards of Completion and Re-Inspection

All completed repairs shall be free of visible defects and performed in a manner consistent with prevailing industry standards. Buyer or Buyer’s inspector may request a re-inspection prior to closing; Seller shall reasonably cooperate to allow access for re-inspection. Re-inspection costs shall be borne by the party responsible under the Purchase Agreement if the work is not completed in accordance with the accepted scope.

Acceptance and Counter-Offer

Seller may accept, reject, or provide a written counter-offer to each requested item. Seller's written response becomes part of this addendum when signed by Seller and delivered to Buyer. If Seller does not respond within the time specified above, Buyer may pursue remedies under the Purchase Agreement.

Governing Law and Entire Agreement

This addendum shall be governed by the laws of the state in which the property is located. This document, together with the Purchase Agreement and any other addenda, contains the entire agreement of the parties with respect to requested repairs and supersedes all prior agreements or understandings, whether oral or written, concerning such repairs.

No amendment to this addendum shall be effective unless in writing and signed by both Buyer and Seller.

Buyer Printed Name:

Buyer Signature:

Date:

Seller Printed Name:

Seller Signature:

Date:

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What the Residential Buyer Requested Repairs form is and when it’s used

The Residential Buyer Requested Repairs is a written addendum used during a real estate purchase to list repairs a buyer requests the seller complete or credit before closing. It summarizes each requested repair, location, estimated cost or credit requested, and a proposed completion timeline. The form may be attached to the purchase agreement or delivered separately after inspection; it creates a clear record of expectations and facilitates negotiation. Properly completed, dated, and signed copies should be retained by all parties for closing, inspections, and any later dispute resolution.

Why a clear buyer repair request matters in a residential sale

A concise Residential Buyer Requested Repairs document reduces ambiguity about scope, cost, and timing, helps preserve negotiation leverage, and creates a written record that can be referenced at closing or in post-closing disputes. It supports transparency between buyer, seller, and agents and reduces the likelihood of last-minute misunderstandings that delay closing.

Why a clear buyer repair request matters in a residential sale

Who prepares, reviews, and signs buyer repair requests

Keep signed copies with the purchase agreement and inspection report; these documents help the closing agent verify agreed repairs or credits.

  • Buyers and buyer agents — Draft and submit requested repairs after inspection; propose remedies or credits.
  • Sellers and listing agents — Review, accept, negotiate, or offer alternatives and timeline changes.
  • Contractors or inspectors — Provide estimates or scope-of-work attachments when costs or feasibility are disputed.

Step-by-step: completing and delivering the repair request

Follow these sequential steps to ensure the request is clear, authorized, and received by all relevant parties.

  • 01
    Review inspection: Identify items the buyer wishes repaired or credited.
  • 02
    Draft request: List items, remedies, and target completion dates.
  • 03
    Attach estimates: Add contractor quotes or inspector references when cost is claimed.
  • 04
    Send and confirm: Deliver to seller/agent and obtain written acknowledgment.

Essential elements to include for a professional repair request

A professional document is precise, organized, and linked to inspection evidence so parties can act quickly and close on schedule.

Clear identification

Property address, buyer and seller names, contract reference, and inspection date so the repair list ties to the transaction record.

Itemized defects

Separate line items with concise descriptions and the exact location on the property to avoid disputes about what must be addressed.

Requested remedy

State whether you want repair, replacement, or monetary credit, and include acceptable alternatives to accelerate resolution.

Cost documentation

Attach contractor estimates or inspector notes when requesting a credit or reimbursement to substantiate amounts claimed.

Timeline

Provide explicit completion dates, milestones, or 'before closing' language and note any inspection recheck provisions.

Signatures and dates

Buyer signature and date; seller signature or written acceptance when agreed. Include agent acknowledgments if customary in the market.

How the repair request flows through the transaction

A clear routing process ensures timely responses and documents the agreement or compromise for closing.

  • Prepare request: Buyer/agent compiles items and evidence.
  • Submit to seller: Send via email, eSign platform, or hand delivery to listing agent.
  • Seller response: Seller accepts, counters, or requests clarification in writing.
  • Finalize and attach: Signed final version is attached to purchase agreement for closing.

Digital workflow settings to manage repair requests

Configure workflow options to track status, collect signatures, and automate notifications for each repair item.

Field Configuration
Authentication Email link, SMS code, or stronger signer verification
Bulk Send Use templates to send identical requests to multiple parties
Conditional Fields Show credit amount only if 'credit' remedy is selected
Notifications Automate reminder emails and status updates to agents and closing escrow

Delivery channels and integration points for exchange and signature

Ensure the chosen tools preserve an audit trail (timestamps, IP, signer email) and export signed PDFs compatible with title and escrow workflows.

  • Email and PDF: Send a signed PDF by email; retain the delivery timestamp and read receipts where available.
  • eSignature platforms: Use platforms with audit trails and optional SMS or KBA authentication for stronger signer attribution.
  • Integrations: Sync with MLS, CRM, or escrow systems via integrations like Salesforce or Google Workspace.

Common timelines and deadlines to include or monitor

Track response windows and completion commitments to avoid closing delays and to preserve contractual rights.

Request delivery window:

Send repair request within the contract-specified inspection response period.

Seller response deadline:

Seller typically must reply within contract timeline (often 3–5 business days).

Repair completion target:

State a specific date or 'completed prior to closing' to align with escrow timelines.

Re-inspection timing:

Allow reasonable time for buyer to re-inspect after repairs before closing.

Document retention:

Retain the executed request through closing and for the retention period noted in recordkeeping guidance.

Notarization and witness tasks when applicable

Most buyer repair requests do not require notarization or witnesses, but related real estate documents may; confirm when needed.

01

Determine necessity

Check whether the repair request is attached to a document that requires notarization.

02

Choose notarization type

Remote Online Notarization (RON) or traditional in-person notarization as permitted by state law.

03

Schedule notary

Arrange notary availability before the signing window to prevent delays.

04

Record session

When using RON, confirm audio‑video recording retention per state rules.

05

Witness requirements

If witnesses are required by a related document, ensure they sign in the presence of the notary.

06

Attach acknowledgment

Include notary acknowledgment or jurat with the executed request when required.

Common mistakes to avoid when preparing repair requests

  • Vague descriptions — Listing 'fix plumbing' without specifying location or defect invites dispute and delays.
  • Missing deadlines — Failing to state or track required response windows can forfeit contractual remedies.
  • No cost backup — Requesting credit without estimates or invoices makes the amount harder to negotiate.
  • Improper signatures — Unsigned or undated requests lack enforceability and may be rejected by title or escrow.

Consequences of incorrect or incomplete repair requests

Contract disputes: Ambiguity can lead to post-closing claims or escrow disputes.
Closing delays: Unresolved repairs commonly delay or derail scheduled closings.
Financial exposure: Unsubstantiated credit claims may be disallowed at closing.
Title complications: Incomplete attachments can impede title clearance processes.
Regulatory issues: If notarization or disclosures were required but omitted, legal compliance risks may arise.
Recordkeeping failures: Poor retention undermines proof of agreement in later disputes.

Data elements to capture for auditability and compliance

Signer identity: Name and email address
Timestamps: Date and time of signature
IP address: Origin of signing action
Document version: File name and version identifier
Attached evidence: Inspection report and estimates
Authentication method: Email, SMS code, or KBA

Real-world examples of buyer repair request outcomes

These examples show common ways repair requests are used to resolve inspection findings and preserve the transaction timeline.

Buyer Credit Negotiation

After a roof inspection revealed damaged shingles, the buyer requested a credit equal to the contractor estimate.

  • Seller agreed to a $3,200 credit.
  • The credit was recorded in escrow and reduced buyer closing funds, avoiding repair delays before closing.

Repair Before Closing

A home inspection found a faulty water heater and loose handrails; buyer requested repairs completed by a licensed contractor.

  • Seller scheduled repairs and provided invoices.
  • Buyer re-inspected three days before closing, confirmed completion, and the sale closed as scheduled without escrow holdbacks.

eSignature vendor comparison for executing repair requests (signNow shown first)

Compare basic pricing and core capabilities relevant to signing and sending Residential Buyer Requested Repairs; signNow is listed first per vendor comparison conventions.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

FAQs and troubleshooting for Residential Buyer Requested Repairs

Answers to common questions about form use, signatures, delivery, and recordkeeping to help avoid process delays.


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