Property Basics
Property address, legal description, current occupancy, and whether any portions are leased, which helps match disclosures to the correct parcel.
A well-prepared disclosure protects buyers and sellers by documenting known property conditions, reducing legal exposure, and supporting good-faith negotiations. It creates a written record of seller knowledge and can limit later claims for nondisclosure when accurate and timely delivered.
Proper distribution and timely acknowledgment by all parties helps reduce closing delays and establishes an evidentiary trail if disputes arise.
Listing agents typically gather seller answers, confirm completion, and attach the disclosure to listing materials and purchase contracts. They should advise sellers about state-specific mandatory disclosure items and document delivery timing to avoid statutory penalties or buyer rescission rights.
The seller is the factual source for disclosures and must answer honestly. Inaccurate or omitted information can lead to rescission, damage claims, or statutory remedies where state law imposes disclosure duties.
Property address, legal description, current occupancy, and whether any portions are leased, which helps match disclosures to the correct parcel.
Known problems with roof, foundation, HVAC, plumbing, and electrical systems; include dates of repairs and whether permits were obtained.
Asbestos, lead-based paint (when applicable), mold, radon, underground storage tanks, flood zones, and other environmental hazards or investigations.
Pending lawsuits, boundary disputes, easements, encroachments, or zoning violations that materially affect use or value.
Unpermitted alterations, open building code violations, and completed permitted work with dates and contractor details where available.
Pest or termite treatments, history of water intrusion, insurance claims, or conditions subject to homeowner association rules.
| Field | Configuration |
|---|---|
| Signature Type | Electronic signature with audit trail |
| Authentication | Email link; SMS code or KBA if stronger ID needed |
| Delivery Timing | Send before contract execution per state rules |
| Retention | Automatic archival with tamper-evident PDF |
Many providers integrate with systems like Salesforce, Microsoft 365, NetSuite, and cloud storage to automate delivery and archival, reducing manual steps in high-volume brokerages.
Provide disclosures as required before offer acceptance where state law or contract demands.
Buyer inspection contingencies often reference disclosures when defining inspection scope.
Include executed disclosure in closing package and settlement statements.
Retain executed copies for required retention periods.
Document discovery of new defects and update parties promptly.
Seller completes the form and attaches supporting documentation.
Agent provides the disclosure to buyer or buyer’s agent per contract timing.
Buyer reviews, inspects, and negotiates repairs or credits.
Final signed disclosure is stored with closing records.
| Signature Type | Electronic Signature | Digital Signature |
|---|---|---|
| Definition | broad legal method | pki-based cryptographic method |
| Legal status | esign/ueta accepted | esign/ueta accepted |
| Typical use | general contracts and disclosures | high-assurance or regulated records |
| Non-repudiation | audit trail evidence | certificate-backed non-repudiation |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | No | No | No | No |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Tim used online signing to eliminate in-person handoffs and accelerate closings.
Optica standardized disclosure templates across agents to reduce errors.