Applicant Details
Full legal name, date of birth, SSN/TIN, contact information, and government ID references.
A clear, complete application reduces processing time, helps ensure legal compliance with tenant-screening rules, and creates a consistent record for decisions. Properly collected and retained data supports fair housing compliance and reduces later disputes.
Typical users include property owners, on-site managers, leasing agents, applicant households, and third-party screening vendors.
Each participant has distinct responsibilities: applicants supply accurate data and consents; managers document decisions and maintain records for compliance.
| Field | Configuration |
|---|---|
| Required Fields | Mark name, DOB, SSN, address as mandatory |
| Authentication | Use email link plus optional SMS or KBA |
| Document Attachments | Allow PDF, JPG, DOCX uploads |
| Audit Trail | Capture signer IP, timestamp, and action log |
Choose a platform that supports secure e-signing, file attachments, audit trails, and the integrations your team uses.
Ensure the chosen platform supports required compliance frameworks (ESIGN, UETA) and preserves a tamper-evident audit trail for each signed application.
Full legal name, date of birth, SSN/TIN, contact information, and government ID references.
List all occupants, their relationships to the applicant, ages, and any accessibility needs.
Employer name, position, monthly income, and supporting documentation such as pay stubs or benefit letters.
Previous addresses, landlord contact information, and reason for leaving to assess tenancy history.
Explicit consent for credit, criminal, eviction checks and verification of provided facts.
Disclosures about pets, smoking, convictions, evictions, and any additional occupancy rules.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (plan dependent) | Varies by plan | Varies by plan | Yes | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |
Local property manager moved applications online to reduce foot traffic and paper handling.
Small portfolio owner standardized applicant intake across properties for consistency.