Parties
List full legal names and contact details for landlord, property manager, and tenant so responsibilities are unambiguous and notices can be properly served.
A clear end-of-tenancy agreement reduces disputes, documents condition and charges, speeds deposit reconciliation, and creates an evidentiary record that supports legal compliance and faster resolution.
Typical users vary by role and volume: private landlords, property managers, tenants, and legal or accounting teams each rely on the document for different workflows.
Establishing a standard form used by all parties reduces errors, preserves evidence, and helps meet state-specific compliance timelines when the lease ends.
List full legal names and contact details for landlord, property manager, and tenant so responsibilities are unambiguous and notices can be properly served.
Describe the rental unit precisely, including unit number and any included storage or parking so condition findings apply to the correct space.
Record move-out condition with photos and checklists; note existing damage versus normal wear and tear for defensible deductions.
State original deposit amount, itemized deductions with dollar amounts, supporting receipts, and the net amount to be returned.
Include final rent accounting, unpaid utilities or fees, and how credits or charges are applied to avoid double-billing disputes.
Provide signature lines with printed name and date for each party; include witness or notarization fields if jurisdiction or lease requires them.
| Field | Configuration |
|---|---|
| Authentication Method | Email link | SMS code | ID verification |
| Evidence Capture | Photo attachments | Timestamped logs |
| Routing Order | Sequential landlord → tenant or parallel signing |
| Retention Policy | Auto-archive signed PDF to secure storage |
Ensure the platform you use supports required file types, secure authentication, and audit trails to establish legal admissibility.
Follow the lease or local ordinance for notice period requirements.
Hold on or immediately after move-out as agreed in lease.
State laws commonly require return within a statutory period (typically 14–30 days).
Provide written itemization when withholding deposit amounts.
Keep signed agreement and evidence for several years for defense.
Tenant or landlord serves written notice per lease or local law.
Optional joint inspection to identify repairs and cleaning needs.
Tenant vacates, returns keys, and documents condition with photos.
Landlord provides itemized deductions and issues remaining refund.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| Envelope Cap | No envelope cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |