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Residential Lease Agreement

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RESIDENTIAL LEASE AGREEMENT - SEATTLE

Applicable to rental properties within the City of Seattle

Copyright by Washington Landlord Association. All rights reserved for association members only.

Date

1. TENANT HEREBY LEASES premises at WA Unit

2. TENANT SHALL LEASE said premises for calendar period beginning ending

(If total period exceeds one calendar year, the signing of this document requires a notary affixation to be valid)

Option A: Tenancy shall terminate and tenant must vacate at ending date. No further notice is required by either tenant or landlord/agent.

Note: if extension is later desired, tenant must request approval in writing.

Option B: Following the ending date; tenancy shall revert to a month-to-month basis.

Tenant or landlord/agent may terminate at ending date with 30 days advanced notice. After ending date, tenant may terminate with 20 day notice; landlord/agent may terminate with 20 day notice only as provided in Seattle’s Eviction for Cause Ordinance.

Other: Should tenants elect to vacate and terminate leasehold prior to the ending date (without landlord approval), the tenants will be liable for all subsequent lost contracted rent until re-rented therein (including any re-rent costs/fees). Landlord/manager must take reasonable measures to re-rent the property in a timely manner.

3. OCCUPANCY SHALL BE LIMITED jointly and severally to the following persons (adults and children).

Note: Landlord or agent must approve sublet of premises, or over-night visitors staying more than 7 consecutive or 14 total days.

Provisions: pets/animals: smoking: no. vehicles: RV/boats:

4. TENANT TO PAY a monthly rent of $ per month by the first day of each month (or monthly period) to landlord/agent beginning on (date) ; pay $ any pro-rata rent for the calendar period through ; and pay $ towards last month’s rent.

Additional parking or other monthly fees, if any: $ to cover

5. UTILITIES paid by landlord (checked): cable TV, electric, gas, water, sewer, garbage (per EPA), other

Tenant must pay all other utilities; tenant failure to promptly call in may result in a $35 charge.

6. TENANT TO PAY a security fee of $ of which $ shall be nonrefundable to cover:

A. Said premises are kept picked up and neat following notice of vacancy (for showing to prospective tenants);

B. Tenants agree and cooperate to landlord preparation and showing of the premises to prospective tenants at reasonable times;

C. No evidence of non-approved pets (odors, stains, droppings, fleas); no unauthorized smoking, painting or remodeling;

D. Lawn is mowed, all grounds are cleared (as applicable); all waste is hauled away; all occupants/belongings are removed;

E. Landlord or agent was notified per Item 10 below; or landlord/agent agreed with tenant to an exception; and

F. door, laundry, garage door, and mail box keys are returned to landlord or agent (plus all copies).

Any refundable pre-paid rent shall first apply to final balances due landlord not covered by security fee. Refund checks void if not claimed, cashed or deposited within 90 days. For tenant-responsible damages or neglect during tenancy, costs may be deducted anytime from the security fee following 10-day written notice to cure, with 30-day deadline for tenant to replenish.

7. TENANT AGREES AND UNDERSTANDS that any of said security fee may not be applied by the tenant toward rent at any time.

Any security fee refund or shortage, as per itemized statement (or estimate), shall be processed between 2 - 14 days following rental agreement termination and vacation of premises. The security fee shall be held in trust per RCW 59.18.270.

8. DELIVERY OF RENT/NOTICES: All due on the first day of each monthly rental period, it is absolutely the responsibility of the tenant to mail/deliver rent payment (cash, check, money order/cashier check, direct deposit, etc., at landlord/agent option) or notices, to the following address/location:

Landlord/agent will not be responsible for any lost or missing cash payments not personally handed to landlord/agent.

9. LATE/NSF/DEFAULT RENT: Any rent due not paid by the 4th day of the monthly rental period is subject to a $40.00 late fee charge with an additional $10.00 for each late day thereafter, including immediate late fee billing and eviction notice.

10. NOTICES: Option A – tenant notice to terminate prior to ending date requires approval of all signing parties except as below.

Option B – any tenant notice following end of lease term that is less than 20-days, requires approval of landlord or agent.

Armed Forces: Members & families may terminate without penalties following reassignment/deployment per RCW 59.18.220.

Disabled/Victim: May terminate anytime without penalty to accommodate a documented changing disability or safety need.

11. SIGNS/ACCESS: Landlord/agent may enter yard and place/maintain business signs and postings on the premises as deemed necessary for business operations.

12. PUBLIC SAFETY: Dwelling is equipped with hard-wired and/or battery-operated smoke/heat detectors, and CO alarms in working order.

If duplex, multiplex or apartment: the building has a sprinkler system yes no; a fire alarm system yes no.

13. CHANGE IN TERMS OR RENT: Requires written approval of all affected parties effective anytime, or after 30-day written notice by landlord/agent effective on ending period.

14. INSURANCE/REPAIRS:

15. ATTORNEY/COLLECTION/SERVICE FEES: Tenant agrees to pay all landlord/agent charges including 12% annual interest on delinquent accounts, and all law-allowed attorney/collection fees necessary for any action arising out of tenant default/breach.

16. PREMISES USE: Tenant shall not use said or neighboring premises for any illegal purpose, or for any other purpose than that of a residence.

17. OPERATION, MAINTENANCE, STORAGE, ALTERATIONS TO PREMISES: On a continuing basis, tenant agrees to:

A. Keep premises in a clean, neat, and sanitary condition;

B. Dispose of all rubbish, garbage, and waste in a clean and sanitary manner;

C. Properly ventilate and operate all electrical, gas, heating, plumbing, septic, facilities, fixtures, doors, windows, locks, and appliances;

D. No BBQs or open fires/pits in units or under eaves, canopies, balcony over-heads, or under building structures or covers;

E. Pay for, replace or repair in landlord-approved manner, all items damaged or made inoperable during occupancy;

F. Report all plumbing/roof/water leaks, mold, code and other hazardous conditions to landlord/agent within 48 hours;

G. Not deface, damage, impair, or remove any property, facilities, equipment, and appliances;

H. Not Grow medically-approved or other marijuana in or around the premises;

I. Not make unauthorized alterations/contracting, not climb ladders/roof, paint/wallpaper, change fixtures/locks, or run dangerous gear;

J. Not store non-operating vehicles, nor boats, RV’s, motor cycles, trailers, firearms, equipment, tools, hazardous materials, liquids, paints, fuels/oils, chemicals, waste or non-using items on premises without landlord/agent approval;

K. Maintain reasonable peace and quiet with other tenants/neighbors and pay for any caused damages therein.

18. MOLD/LEAD PAINT/SEATTLE PAMPHLETS: Copy of Seattle Landlord-Tenant Laws & Pamphlet is provided. Copy of State-approved mold information hand-out is provided, or posted on the premises.

For pre-1978 housing, a Federally-approved pamphlet on lead poison prevention is also provided.

19. YARD/OUTSIDE PREMISES: Where applicable (y/n) , tenant agrees to mow, water, weed, and maintain grounds in good condition.

20. FURNISHINGS PROVIDED: Included are stove, refrigerator, drapes, shades, curtains, smoke CO alarms, and cable boxes in place upon move-in, and also the following:

21. MOVE-IN CONDITION REPORT: The landlord/manager and tenant each state they have inspected the premises to be rented.

22. CONDITION REPORT UP-DATE: Tenant to complete and return any/all condition report up-dates by 30 days of move-in.

23. OTHER/ADDENDUM:

Parking Assignment: Carpets - Special Note:

Landlord/agent not liable for violations/repairs not first reported in writing by tenant to landlord/agent in a timely manner.

24. DELIVERY OF POSSESSION: If for any reason landlord or agent fails to deliver possession of these premises at the start of this lease, rent shall be abated until tenant possession.

25. EVICTION PURSUANT TO WRIT OF RESTITUTION: Tenant(s) HEREBY OBJECTS to the storage of their personal property.

26. RECEIPT OF MONEY PAID: Tenant has paid $ in for security fee; and paid $ in for rent covering period through

In addition:

27. IN WITNESS, tenant(s) and landlord/agent have reviewed this rental lease as completed, being severable and reasonable, and superseding, agrees to same per RCW 59.18 (effective immediately upon signing of all contracting parties & landlord/agent).

(All Occupants 18 or Older Sign)

(Landlord/Manager Sign)

(Landlord/Manager Address)

(Landlord/Manager Phone)

28. CO-SIGNER AGREEMENT (optional): Co-signer agrees to assure, guarantee, and not contest performance of this lease, and to pay a $ performance fee (refundable less any remaining amounts due not covered by the security fee).

(Cosigner Print Name)

(Cosigner Signature)

(Cosigner SSN)

(Cosigner Phone)

(Cosigner Address)

(Cosigner City/State/Zip)

Enter text✕

What a Residential Lease Agreement Covers

A Residential Lease Agreement is a legally binding contract between a landlord and tenant that sets the terms for occupying a dwelling. It identifies parties and premises, specifies the lease term, rent amount and payment schedule, security deposit, permitted occupants, maintenance responsibilities, utilities, restrictions (pets, smoking), and default and termination remedies. The agreement also addresses notices, dispute resolution, and any attachments such as lead paint disclosures, move‑in condition reports, or local mandatory addenda. Properly executed leases create predictable rights and duties for both parties.

Why a Clear Lease Agreement Matters

A written lease reduces disputes, clarifies payments and repairs, and provides an enforceable record of obligations and remedies for both landlord and tenant under state law and contract principles.

Why a Clear Lease Agreement Matters

Who Uses the Residential Lease Agreement

Typical users include property owners, managers, and renters who need a formal record of tenancy terms.

  • Individual landlords managing one or more rental units who need written terms and legal protection.
  • Property managers and management companies handling multiple tenants, collections, and compliance tasks.
  • Prospective tenants who must understand rent, deposit, length of tenancy, and rules before signing.

Variations exist for single-unit rentals, multi-unit properties, corporate leases, and short-term versus long-term tenancies.

Stepwise process to complete and sign a lease

Follow a simple sequence from draft to signed record to reduce errors and ensure enforceability.

  • 01
    Prepare: Gather IDs, proof of income, and property details before drafting.
  • 02
    Populate: Fill all required fields, attach disclosures, and confirm monetary terms.
  • 03
    Review: Both parties review clauses, initial page changes, and confirm obligations.
  • 04
    Execute: Sign, date, and exchange fully executed copies; retain originals for records.

Essential clauses in a professional Residential Lease Agreement

A complete lease organizes the tenancy around a few core topics and optional protections tailored to the property and local law.

Parties

Identifies landlord(s) and tenant(s) with full legal names and business designations; includes contact and mailing addresses for notices and service.

Premises Description

Specifies the full rental address, unit number, assigned parking, storage areas, and any common spaces or shared facilities included with occupancy.

Term and Renewal

States lease start and end dates, renewal conditions (automatic or notice-based), and conversion to month-to-month if applicable.

Rent, Fees, and Payments

Details monthly rent, acceptable payment methods, late fees, returned-check fees, where to pay, and consequences of nonpayment.

Maintenance and Utilities

Allocates responsibility for repairs, maintenance obligations, utility billing, and tenant duties for cleanliness and minor upkeep.

Default, Remedies, Termination

Defines breach events, cure periods, eviction procedure references, deposit handling at move-out, and any early termination penalties or subletting rules.

Required information to include on the lease

Tenant Name: Full legal name
Landlord Name: Full legal name
Premises Address: Street, unit, city
Lease Term: Start and end dates
Rent Amount: Dollar amount monthly
Security Deposit: Deposit amount

Common preparation errors to avoid

  • Leaving blank fields such as rent amount or lease dates creates ambiguity that can invalidate enforcement efforts.
  • Using inconsistent names for parties (nicknames, initials) can cause mistaken identity and complicate collections or evictions.
  • Failing to attach required local disclosures or addenda can result in statutory penalties or permit tenants to rescind.
  • Drafting illegal provisions (unlawful fees, waiving tenant rights) can render those clauses unenforceable and risk fines.

Consequences of an incorrect or incomplete lease

Void Provisions: Illegal clauses voided
Monetary Fines: Statutory penalties possible
Deposit Disputes: Delayed or withheld refunds
Eviction Delays: Defects slow enforcement
Tenant Remedies: Tenant may seek damages
Reputational Risk: Business liability exposure

Where and how to submit a completed lease

Delivery and recordkeeping depend on whether the lease is executed in person, mailed, or completed electronically; preserve an identical signed copy for each party.

  • Upload: Store the signed lease in a secure document system.
  • Place Fields: Position signature, initials, and date fields if using a digital platform.
  • Send: Distribute executed copies to all parties via email or secure portal.
  • Store: Retain the original executed agreement per retention rules.

How to configure an online lease workflow

Set up consistent fields, signer order, authentication, and document templates to speed execution and reduce errors.

Field Configuration
Authentication Email or SMS code; choose stronger methods for higher risk
Conditional Fields Show pet addendum fields only when applicable
Reminders Auto-reminders for unsigned parties and upcoming renewals
Integrations Connect to property management or accounting systems

Technical considerations for eSigning and distribution

Choose a platform that supports PDF/DOCX uploads, mobile signing, secure storage, and audit trails.

  • File Formats: PDF, DOCX, HTML supported
  • Integrations: Salesforce, NetSuite, Google Workspace
  • Authentication: Email, SMS, or advanced methods

Key timing and deadline considerations

Track due dates and notice periods explicitly to comply with state law and avoid penalties or unintended renewals.

Monthly Rent Due:

Specify the day of month and any grace period

Notice to Vacate:

Typical 30‑ or 60‑day notice depending on term

Security Deposit Return:

State deadlines vary; often 14–60 days after move-out

Lease Renewal Notice:

Set the advance notice required to renew or exit

Repair Response:

Define reasonable landlord response times for emergencies

Lifecycle milestones from draft to post‑term

Monitor core stages so both parties know what to expect and when obligations trigger.

01

Draft Completion

Lease language and attachments finalized before offers

02

Execution

All signatures and dates collected and saved

03

Move-in Inspection

Document condition and record exceptions within days

04

Post-Term Finalization

Deposit accounting and forwarding address confirmed

eSignature vendor comparison for lease execution

Compare starting price, trial availability, bulk send, audit trail, HIPAA compliance, and envelope/document caps across vendors with signNow listed first.

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Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial No No No No
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about leasing and eSignatures

Practical answers to common legal, signing, and post-execution questions for landlords and tenants.


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