Occupancy Clause
Defines who may reside in the unit, permitted guests, subletting rules, and any business-use restrictions to prevent unauthorized tenancy.
Using a written Residential Manager's House agreement reduces ambiguity about occupancy, clarifies compensation and tax treatment, sets maintenance duties, and establishes grounds for lawful termination. It helps protect the owner against unauthorized use and gives the manager clarity on rights and responsibilities.
Parties commonly involved include property owners, property management firms, and the on-site manager or their representative.
The document may also be reviewed by HR, payroll, and legal counsel to address tax and employment implications.
Defines who may reside in the unit, permitted guests, subletting rules, and any business-use restrictions to prevent unauthorized tenancy.
Specifies monetary rent or in-kind compensation (reduced rent, utilities paid). Include valuation method when housing is part of compensation.
Allocates responsibility for repairs, routine upkeep, lawn care, and which utilities the owner will pay versus the manager.
States occupancy start and end dates, notice periods, grounds for immediate termination, and procedures for surrendering the premises.
Requires insurance coverage expectations, liability limits, and whether the manager must maintain renter's insurance or be added to a policy.
Documents whether housing is taxable compensation, details payroll reporting, and identifies who is responsible for withholding or issuing taxable benefit statements.
| Field | Configuration |
|---|---|
| eSignature Type | Choose email link or embedded signature |
| Authentication Method | Use SMS code or email verification |
| Template Reuse | Save as template for recurring manager assignments |
| Notifications & Reminders | Enable signer reminders and completion alerts |
Use a platform that supports PDF and Word DOCX files, offers audit trails, and meets applicable compliance needs.
Ensure chosen systems support the required signer authentication and record retention policies for legal and tax compliance; keep a signed PDF and exportable audit trail.
Date occupancy and benefits begin
Document condition on first day
Specify monthly due dates or payroll periods
State required notice period for termination
Keep executed agreement per retention rules
Terms prepared and reviewed internally before sign-off
All parties sign; record distribution occurs
Move-in condition documented and retained
Notice given, move-out inspection performed, and keys returned
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A regional management company provided a furnished unit as part of a site manager's compensation
An owner offered a rent discount for an on-site superintendent