Parties
Identifies grantor (borrower) and grantee (lender) with exact legal names and entity designations to avoid ambiguity in enforcement and title chain.
A correctly prepared Residential Mortgage Deed creates a legally enforceable security interest, protects lender rights, preserves lien priority once recorded, and clarifies borrower obligations and foreclosure remedies under state law.
Typical participants include mortgage lenders, borrowers, title companies, and closing attorneys who handle preparation, review, and recording.
Coordination between these parties ensures the deed is accurate, notarized, and recorded promptly to avoid title defects or priority disputes.
The lender’s authorized officer or loan officer signs or accepts the mortgage on behalf of the lending entity and ensures the deed language matches loan documents and internal approval conditions. Lender counsel often reviews the deed to confirm remedies and servicing instructions.
The borrower (individual, married couple, trust, or entity representative) must have authority to execute the deed. If signing on behalf of an entity or trust, evidence of authority (corporate resolution, trust certification, or power of attorney) should accompany the deed.
| Field | Configuration |
|---|---|
| Signature Authentication | Email + SMS code or ID verification |
| Notary Option | Enable RON or mark for in-person notarization |
| Conditional Fields | Trigger rider fields based on loan type |
| Post-sign Routing | Auto-send signed copy to title and county recorder |
Ensure the platform supports required formats, secure authentication, and recorder acceptance before eSubmission.
Confirm county recorder and title insurer will accept electronically signed and notarized deeds, and retain audit logs for the statutory retention period.
Record as soon as practicable to protect lien priority
Provide recorded deed to loan file within days of recording
Audio-video session records usually retained 5–10 years per state
Title insurance references recorded deed effective date at closing
Report mortgage-related interest per IRS timing and instructions
Signer presents government ID or completes credential analysis
Signer must appear in-person or on a live RON audio-video session
Notary records session details in a notary journal when required
If state requires witnesses, ensure proper number and witness signatures
Retain audio-video recording per state retention rules
Complete notary acknowledgement with commission data
Send notarized original to county recorder promptly
Obtain and attach recorded page numbers to loan file
Identifies grantor (borrower) and grantee (lender) with exact legal names and entity designations to avoid ambiguity in enforcement and title chain.
Includes the precise recorded legal description or parcel ID; a correct description ensures the lien attaches to the intended tract and avoids title defects.
States the grant of security interest, the loan amount secured, and the nature of the encumbrance, so the recorder and courts recognize the lender’s security interest.
Sets borrower obligations such as insurance, taxes, maintenance, and escrow requirements, which preserve collateral value and lender protections.
Defines events of default, acceleration rights, and foreclosure mechanics under state law to provide clear enforcement pathways.
Provides space for county recorder stamps, book/page or instrument number, and recording fees to document public notice and lien priority.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Small real estate firm migrated closings online to reduce in-person steps and preserve compliance.
A real estate investor uses electronic signing to close remote purchases and mortgages efficiently.