Can the addendum be signed electronically?

Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.

Is notarization required for validity?

Generally no for lease addenda; notarization is rarely required for a simple lease amendment. Some states or specific lease forms may request notarization for evidentiary reasons.

What happens if a tenant violates the addendum?

Follow the notice-and-cure process in the lease or addendum. Remedies can include remediation costs, fines, or lease termination if the violation is not cured within specified timeframes.

Do guests count under the addendum?

Yes. Well-drafted addenda hold tenants responsible for guests' conduct; include explicit language making tenant liable for guest-caused breaches.

Can the addendum be revoked or changed?

Amendments require mutual agreement and signature by both parties. To revoke, follow the same amendment and signature process and record the new document.

Who enforces remediation costs?

The landlord enforces and documents costs; maintain invoices and photos. For collections or disputes, keep signed addendum and audit trail as evidence.

Electronic Signature
Templates
Miscellaneous
Residential Non-Smoking Addendum

Residential Non-Smoking Addendum

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

RESIDENTIAL NON-SMOKING ADDENDUM

RECITALS

WHEREAS, Landlord: is the owner or authorized agent of the residential premises identified herein; and

WHEREAS, Tenant: is a party to a lease for Property: under Lease Date: ; and

WHEREAS, the parties desire to amend the Lease by adding a non-smoking policy applicable to the Premises and certain common areas, and to set forth remedies, fees, and enforcement procedures for violations of that policy.

SCOPE OF WORK

The parties agree that the following scope describes the obligations, prohibited activities, and remediation responsibilities under this Non-Smoking Addendum. Tenant acknowledges that adherence to this Addendum is a material term of the Lease.

Scope of Work / Description of Non-Smoking Policy

For purposes of this Addendum, "smoking" includes inhalation, exhalation, burning, or carrying of any lighted cigar, cigarette, pipe, or other lighted tobacco product, as well as use of electronic nicotine delivery systems, vaping devices, and any other devices that produce smoke or vapor. Smoking is prohibited inside the Premises, within all interior common areas, private balconies/porches unless otherwise identified in the Scope of Work above, and within of building entries and ventilation intakes.

PAYMENT TERMS

Tenant agrees to reimburse Landlord for costs associated with remedying violations of this Addendum, including but not limited to cleaning, deodorization, replacement of fixtures, repainting, replacement of carpeting, and lost rental value while remediation occurs.

Initial Remediation Fee Payment Schedule for Remediation Fee Late Fee

Landlord may recover unpaid remediation fees by deducting from Tenant's security deposit, pursuing the Tenant for breach, and exercising any other remedies available under the Lease or at law. Collection costs, including reasonable attorney fees, may be charged to Tenant if permitted by law and the Lease.

TERM AND TERMINATION

This Addendum commences on Effective Date: and shall continue in full force and effect for the same term as the Lease, unless earlier terminated in accordance with this Addendum or the Lease. If the Lease has a defined end date, set End Date: .

Notice Period for Termination for Breach (days)

A material breach of this Addendum by Tenant shall constitute a material breach of the Lease. Landlord may terminate the Lease or pursue other remedies permitted under the Lease or applicable law after providing the notice required by the Lease and this Addendum.

CONFIDENTIALITY

Records and documentation of inspections, complaints, testing, and remediation shall be maintained by Landlord. Landlord will treat Tenant's personal information as confidential to the extent required by law. Notwithstanding the foregoing, Landlord may disclose information related to violations of this Addendum to contractors, insurers, legal counsel, and prospective purchasers or lenders if such disclosure is reasonably necessary to enforce the Lease, comply with legal obligations, or protect the health and safety of others.

Confidentiality Exceptions (if any)

GOVERNING LAW

This Addendum shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of laws principles.

ENTIRE AGREEMENT

This Addendum, together with the Lease, constitutes the entire agreement between the parties with respect to the subject matter hereof. In the event of a conflict between the terms of this Addendum and the Lease, the terms of this Addendum shall control. No modification of this Addendum will be effective unless in writing and signed by both parties.

ENFORCEMENT, REMEDIES, AND INSPECTION

Landlord may inspect the Premises upon reasonable notice to verify compliance with this Addendum, to perform remediation, or in an emergency. Tenant is responsible for the acts of household members and guests. Remedies for violation include remediation fees, lease termination, injunctive relief, and recovery of damages. Tenant acknowledges that certain violations may cause irreparable harm, entitling Landlord to equitable relief in addition to damages.

Tenant Acknowledgment Permitted Exceptions (if any)

Allow use of personal e-cigarette devices inside unit: Yes No

ADDITIONAL PROVISIONS

If any provision of this Addendum is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Waiver of any breach shall not operate as a waiver of subsequent breaches. Headings are for convenience only and do not affect interpretation.

Landlord Printed Name:

By:

Date:

Tenant Printed Name:

By:

Date:

What the Residential Non-Smoking Addendum Is

A Residential Non-Smoking Addendum is a written amendment to a lease that establishes smoking-related rules for a rental unit and common areas. It defines prohibited smoking activities, specifies the space and substances covered, sets tenant and guest responsibilities, and explains remedies for violations. The addendum becomes part of the lease once signed by landlord and tenant, and it can include remediation costs, cleaning requirements, and procedures for notice and cure. Landlords use it to reduce health risks, limit property damage, and clarify enforcement steps.

Why a Clear Non-Smoking Addendum Matters

A precise addendum reduces disputes by documenting expectations, loss allocation, and enforcement steps. It protects property condition, clarifies tenant obligations, and supports consistent application of house rules while enabling evidence-based remedies for violations.

Who Typically Prepares and Signs This Addendum

The addendum is commonly used by property owners and managers as an amendment to an existing residential lease.

Landlords and property managers: add enforceable restrictions and recovery remedies for smoke damage.
Tenants: acknowledge rules, remediation obligations, and potential lease consequences for violations.
Co-signers and guarantors: confirm financial responsibility for remediation or lease termination costs.

Tenants, co-signers, and authorized property agents review and sign; legal review may be appropriate for multi-family or subsidized properties.

Core Elements to Include in a Professional Addendum

A complete addendum states parties, scope, prohibited acts, enforcement, remedies, and effective dates to create an enforceable contract amendment.

Parties

Full legal names for landlord and tenant, plus mailing addresses and contact information to ensure clear attribution and service ability.

Premises

Exact unit designation, building address, and any common areas included, so the spatial scope of the smoking restriction is legally definite.

Smoking Definition

Define smoking and covered substances explicitly (tobacco, vaping, cannabis, herbal products) and state whether e-cigarettes are included.

Prohibited Activities

List actions that breach the addendum such as indoor smoking, balcony use, indoor vaping, marijuana combustion, and use by guests.

Remedies

Specify cure periods, cleaning/repair cost allocation, lease termination triggers, and fines or mitigation procedures for violations.

Effective Term

State when the addendum begins, how long it applies, and whether it survives lease termination for remediation purposes.

Essential Data Fields to Capture

Tenant Name: Full legal name

Landlord Name: Full legal name

Property Address: Unit, street, city, state, ZIP

Effective Date: MM/DD/YYYY

Signatures: Tenant and landlord dated

Optional Notary: If required locally

Step-by-Step: How to Complete and Execute the Addendum

Follow these sequential steps to finalize the addendum and preserve enforceability.

01

Prepare Draft: Populate parties, premises, and terms.
02

Review: Landlord and tenant review terms for clarity.
03

Sign: Execute with signatures and dates.
04

Distribute Copies: Provide signed copies to all parties and file with lease records.

How to Configure an Online Workflow for This Addendum

Set up a repeatable digital workflow to collect signatures, track status, and store the executed addendum securely.

Document Upload	Use PDF or DOCX and verify final layout.
Place Fields	Add name, date, signature, and initial fields in order.
Signer Order	Choose signing order or allow parallel signing.
Authentication	Use email or SMS code for signer verification.
Storage	Save signed PDF and audit trail to secure repository.

Digital Signing and Distribution Requirements

Ensure the vendor supports ESIGN and UETA compliance, provides an audit trail (timestamps, IP, signer email), and retains records to meet retention rules and dispute resolution needs.

File Formats: PDF or DOCX
Authentication: Email or SMS code
Security: TLS and AES-256

Typical Routing: Where to Send the Addendum After Signing

Use a clear routing process to ensure all parties receive and retain fully executed copies.

Landlord File: Store original signed copy in lease folder.
Tenant Copy: Provide a signed copy to tenant immediately.
Accounting: Send remediation invoices to accounting.
Property Management: Update resident records and notices.

Timeframes to Observe When Using the Addendum

Key deadlines clarify notice periods and remediation timelines for both parties.

Signature Deadline:

Return signed addendum within 7–14 days of delivery.

Effective Date Start:

Addendum takes effect on the stated Effective Date.

Cure Period:

Allow 3–14 days for tenant to cure a violation unless lease states otherwise.

Remediation Payment:

Require payment for cleanup within 30 days of invoicing.

Record Retention:

Keep executed copy for the lease term plus retention period.

Milestone Timeline for Addendum Processing

A concise milestone sequence helps track execution and enforcement steps.

01

Draft Completed

Prepare and finalize term language for review.

02

Signatures Collected

Obtain tenant and landlord signatures.

03

Copies Distributed

Send fully executed copies to all parties.

04

Enforcement Ready

Record and apply notice/cure processes if violations occur.

Common Preparation Mistakes to Avoid

Vague scope language such as 'no smoking inside' without defining balconies or shared spaces causes enforcement ambiguity and tenant disputes.
Failing to state the effective date or cure period can prevent timely enforcement and complicate damage recovery.
Omitting a signature line for all adult occupants or authorized guarantors may make the addendum unenforceable against unnamed residents.
Not retaining signed copies or missing an audit trail for electronic signatures weakens proof of consent in disputes.

Potential Consequences of an Incorrect or Missing Addendum

Lease Voidance: Weak or unsigned addenda may be unenforceable

Cleanup Costs: Tenant liable for remediation expenses

Legal Disputes: Litigation or small-claims suits

Insurance Impact: Higher premiums or denied claims

Health Liability: Third-party exposure claims

Loss of Rent: Unit downtime during remediation

eSignature Vendor Comparison for Executing the Addendum

Compare common plan and feature dimensions relevant to residential addenda execution and storage; signNow is shown first for column parity.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Frequently Asked Questions About the Addendum

Answers to common questions about enforceability, e-signatures, witnesses, and termination to help landlords and tenants avoid procedural errors.

Need help? Contact support

Can the addendum be signed electronically?
Yes. Electronic signatures are valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided intent, consent, attribution, and record retention requirements are met.
Is notarization required for validity?
Generally no for lease addenda; notarization is rarely required for a simple lease amendment. Some states or specific lease forms may request notarization for evidentiary reasons.
What happens if a tenant violates the addendum?
Follow the notice-and-cure process in the lease or addendum. Remedies can include remediation costs, fines, or lease termination if the violation is not cured within specified timeframes.
Do guests count under the addendum?
Yes. Well-drafted addenda hold tenants responsible for guests' conduct; include explicit language making tenant liable for guest-caused breaches.
Can the addendum be revoked or changed?
Amendments require mutual agreement and signature by both parties. To revoke, follow the same amendment and signature process and record the new document.
Who enforces remediation costs?
The landlord enforces and documents costs; maintain invoices and photos. For collections or disputes, keep signed addendum and audit trail as evidence.

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