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Residential Real Estate Sales Disclosure Statement

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ARIZONA RESIDENTIAL PROPERTY DISCLOSURE AND DISCLAIMER STATEMENT

INSTRUCTIONS TO THE SELLER

Please complete the following form. Do not leave any spaces blank. If the question clearly does not apply to the property write "NA".

If the answer to any items requires explanation, explain on attached sheets, if necessary.

NOTICE TO THE BUYER

THE FOLLOWING DISCLOSURES ARE MADE BY THE SELLER(S), CONCERNING THE CONDITION OF THE PROPERTY LOCATED AT .

("THE PROPERTY"), OR AS LEGALLY DESCRIBED ON ATTACHED EXHIBIT A.

DISCLOSURES CONTAINED IN THIS FORM ARE PROVIDED BY THE SELLER ON THE BASIS OF SELLER'S ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME THIS DISCLOSURE FORM IS COMPLETED BY THE SELLER. THE FOLLOWING ARE DISCLOSURES MADE BY THE SELLER AND ARE NOT THE REPRESENTATIONS OF ANY REAL ESTATE LICENSEE OR OTHER PARTY. THIS INFORMATION IS FOR DISCLOSURE ONLY AND IS NOT INTENDED TO BE A PART OF ANY WRITTEN AGREEMENT BETWEEN THE BUYER AND THE SELLER.

FOR A MORE COMPREHENSIVE EXAMINATION OF THE SPECIFIC CONDITION OF THIS PROPERTY YOU ARE ADVISED TO OBTAIN AND PAY FOR THE SERVICES OF A QUALIFIED SPECIALIST TO INSPECT THE PROPERTY ON YOUR BEHALF, FOR EXAMPLE, ARCHITECTS, ENGINEERS, LAND SURVEYORS, PLUMBERS, ELECTRICIANS, ROOFERS, BUILDING INSPECTORS, OR PEST AND DRY ROT INSPECTORS. THE PROSPECTIVE BUYER AND THE OWNER MAY WISH TO OBTAIN PROFESSIONAL ADVICE OR INSPECTIONS OF THE PROPERTY AND TO PROVIDE FOR APPROPRIATE PROVISIONS IN A CONTRACT BETWEEN THEM WITH RESPECT TO ANY ADVICE, INSPECTION, DEFECTS OR WARRANTIES.

Seller(s), , is / is not currently occupying the property.

Seller has owned the property for years.

I. SELLER’S DISCLOSURES. If explanation is needed, use attached sheet if necessary. Approximations should be labeled as such.

1. TITLE

A. Do you have legal authority to sell the property? Yes No Unknown

B. Is title to the property subject to any of the following:

(1) First right of refusal Yes No Unknown

If yes, explain:

(2) Option Yes No Unknown

If yes, explain:

(3) Lease or Rental Agreement Yes No Unknown

If yes, explain:

(4) Life Estate Yes No Unknown

If yes, explain:

C. Are there any encroachments, boundary disputes, or boundary agreements? Yes No Unknown

If yes, explain:

D. Are there any rights of way, easements, or access limitations that may affect the owner's use of the property? Yes No Unknown

If yes, explain:

E. Are there any written agreements for joint maintenance of an easement or right of way? Yes No Unknown

If yes, explain:

F. Is there any study, survey project, or notice that would adversely affect the property? Yes No Unknown

If yes, explain:

G. Are there any pending or existing assessments against the property? Yes No Unknown

If yes, explain:

H. Are there any zoning violations, nonconforming uses, or any unusual restrictions on the subject property that would affect future construction or remodeling? Yes No Unknown

If yes, explain:

I. Is there a boundary survey for the property? Yes No

J. Are the property’s boundaries marked? Yes No Unknown

If yes, explain:

K. Are there fences on the property? Yes No Unknown

If yes, were the fences put up by the property owner? Yes No

L. Are any trees or other flora on the property diseased, dead or damaged? Yes No Unknown

If yes, explain:

M. Are there any covenants, conditions, or restrictions which affect the property? Yes No Unknown

If yes, explain:

N. Is the property accessed by public or private road? PUBLIC PRIVATE UNKNOWN

If private, what yearly upkeep amount is paid by the property owner?

If private, explain road upkeep in detail:

2. WATER

A. Household Water

(1) The source of the water is: Public Community Private Shared

(2) Water source information: Yes No Unknown

a. Are there any written agreements for shared water source? Yes No Unknown

If yes, explain:

b. Is there an easement (recorded or unrecorded) for access to and/or maintenance of the water source? Yes No Unknown

If yes, explain:

c. Are any known problems or repairs needed? Yes No Unknown

If yes, explain:

d. Does the source provide an adequate year round supply of potable water? Yes No Unknown

e. Are there any water treatment systems (softener, purifier, etc.) for the property? Yes No Unknown

If yes, explain, and state if the system(s) is/are leased or owned:

B. Irrigation

(1) Are there any water rights for the property? Yes No Unknown

If yes, explain:

(2) If they exist, to your knowledge, have the water rights been used during the last five-year period? Yes No Unknown

If yes, explain:

(3) If so, is the certificate available? Yes No Unknown

Explain:

C. Outdoor Sprinkler System

(1) Is there an outdoor sprinkler system for the property? Yes No Unknown

(2) Are there any defects in the outdoor sprinkler system? Yes No Unknown

If yes, explain:

3. SEWER/SEPTIC SYSTEM

A. The property is served by (circle one): Public Sewer Main Septic Tank System Other Disposal System

If other, describe:

B. If the property is served by a public or community sewer main, is the house connected to the main? Yes No Unknown

If no, explain:

C. Is the property currently subject to a sewer capacity charge? Yes No Unknown

If yes, explain:

D. If the property is connected to a septic system:

(1) Was a permit issued for its construction, and was it approved by the city or county following its construction? Yes No Unknown

(2) On what date was it last pumped:

(3) Are there any defects in the operation of the septic system? Yes No Unknown

If yes, explain:

(4) On what date was it last inspected: By whom:

(5) How many bedrooms was the system approved for?

E. Do all plumbing fixtures, including laundry drain, go to the septic/sewer system? Yes No Unknown

If no, explain:

F. Are you aware of any changes or repairs to the septic system? Yes No Unknown

If yes, explain:

G. Is the septic system, including drainage field, located entirely within the property’s boundaries? Yes No Unknown

If no, explain:

4. STRUCTURAL

A. How old is the current roof? years. Unknown

Roof is constructed of: Asphalt Shingle Wood Shingle Slate Metal Tile Asbestos Unknown

B. Has the roof leaked during your ownership? Yes No Unknown

If yes, has it been repaired? Yes No

Explain any roof repairs of which you are aware:

C. Has the house undergone any conversions, additions, or remodeling? Yes No Unknown

1. If yes, were all building permits obtained? Yes No Unknown

2. If yes, were all final inspections obtained? Yes No Unknown

Explain any conversions/additions/remodeling:

D. Do you know the age of the house? Yes No

If yes, give year of original construction (if approximation, indicate such):

E. Are you aware of: Yes No

(1) Any movement, shifting, deterioration or other problems with walls, foundation, crawl space or slab? Yes No

(2) Any cracks or flaws in the walls, ceilings, foundations, concrete slab, crawl space, basement, floors or garage? Yes No

(3) Any water leakage or dampness in the crawl space or basement? Yes No

(4) Any dry rot on the property? Yes No

(5) Any repairs or other attempts to control the cause or effect of any problem described above? Yes No

Explain any ‘Yes’ answer(s) to 1-5 above. When describing repairs or control efforts, describe the location, extent, date, and name of person/company who did the work. Attach any reports and/or other documentation:

F. If you know of any defect(s) regarding the following items, mark the defective item with a check:

1. Foundation 2. Deck 3. Exterior walls 4. Chimneys 5. Interior walls 6. Fire Alarm 7. Doors 8. Door locks 9. Patio 10. Ceilings 11. Slab Floors 12. Driveways 13. Attic Stairs 14. Windows 15. Window locks 16. Sidewalks 17. Outbuildings 18. Fireplaces 19. Garage Floors 20. Walkways 21. Balconies 22. Wood Stoves

If you checked any of the above items, explain the defect(s):

G. In the last 4 years, was a pest, dry rot, structural or "whole house" inspection done? Yes No Unknown

If yes, which test(s), when, and by whom was the inspection done? (Attach documentation)

H. Has the property had a problem with pest control, infestations, or vermin? Yes No Unknown

If yes, explain:

I. Are you aware of:

(1) Any termites, wood destroying insects or pests on or affecting the property? Yes No

(2) Property damage by termites, wood destroying insects or pests? Yes No

(3) Any termite/pest control treatments on the property in the last 4 years? Yes No

If yes, list company and where treated:

(4) Current warranty or other coverage by a licensed pest control company on the property? Yes No

If yes, explain warranty and attach documentation:

J. Have you made a homeowner’s insurance claim(s) regarding the property in the last 4 years? Yes No

If yes, explain when and why:

5. SYSTEMS AND FIXTURES

If the following systems or fixtures are included with the transfer, do they have any existing defects: YES NO UNKNOWN

A. Electrical system, including wiring, all switches, all outlets, and service Yes No Unknown

If yes, explain:

What type of wiring comprises the electrical system? Copper Aluminum Unknown

B. Plumbing system, including pipes, faucets, fixtures, and toilets Yes No Unknown

If yes, explain:

C. Hot water heater (mark one): Electric Natural Gas Other Age: years

If yes, explain:

D. Oven/stove: Electric Natural Gas Other Age: years

If yes, explain:

E. List ANY OTHER APPLIANCES TO REMAIN, attach separate sheet if necessary.

1. Age: years YES NO UNKNOWN

If yes, explain:

2. Age: years

If yes, explain:

3. Age: years

If yes, explain:

F. Cooling and Heating systems

Air Conditioning (mark one): Central Electric Central Gas Heat Pump Window Unit(s) Other (describe):

Air Conditioning (continued): Age of cooling system: years. Zoned cooling? Yes No

Air Conditioning defects? No Unknown Yes, explain:

Heating system (mark one): Electric Natural Gas Fuel Oil Heat Pump Propane Other

Age of heating system: years. Zoned heating? Yes No

Heating system defects? No Unknown Yes, explain:

Last date of servicing: Heating: Cooling: By whom:

Are there rooms without heating/air conditioning vents? Yes No

If yes, which rooms:

G. Security system (Circle One): Owned Leased Any defects? Yes No Unknown

Describe security system:

If defects are indicated, explain:

H. Other: Any defects? Yes No Unknown

If defects are indicated, explain:

6. COMMON INTEREST

A. Is there a Home Owners' Association? Yes No Unknown

If yes, what is the name of the association?

B. Are there regular periodic assessments: Yes No Unknown

If yes, give amount per: Month: Year: Other:

If other, explain:

C. Are there any pending special assessments? Yes No Unknown

D. Are there any shared “common areas” or any joint maintenance agreements (facilities such as walls, fences, landscaping, pools, tennis courts, walkways, or other areas co-owned in undivided interest with others)? Yes No Unknown

If any such areas exist, explain:

7. APPLIANCES, HEATING, PLUMBING, ELECTRICAL and OTHER MECHANICAL SYSTEMS

Instructions: Mark INCL if the item is included in the sale. If item is included in sale, mark Yes or No to indicate whether item is in working order. Indicate the item's approximate age (in years) in the 'age' space, if provided-- if age is unknown, mark '?' in space.

ITEM / INCL / Yes / No

Attic Fan INCL Yes No

Air Conditioner (central) age:

Air Conditioner (wall/window) age:

Air Cleaner/Purifier age:

Ceiling Fan(s), # included

Clothes Washer age:

Convection Oven age:

Dishwasher age:

Door Bells INCL Yes No

Drain Tile System INCL Yes No

Dryer age:

Exhaust Fans (bathroom) INCL Yes No

Fireplace INCL Yes No

Fireplace Mechanisms INCL Yes No

Furnace age:

Furnace Mechanisms INCL Yes No

Freezer age:

Garbage Compactor INCL Yes No

Garbage Disposal INCL Yes No

Garage Door Opener (GDO) INCL Yes No

GDO Auto-reverse Safety Mechanism INCL Yes No

GDO Remote Opener(s), # included:

Gas Grill INCL Yes No

Gas Logs INCL Yes No

Heating System (central) age:

Heating System (supplemental) age:

Humidifier age:

Incinerator INCL Yes No

Intercom INCL Yes No

Lawn Sprinkler System INCL Yes No

Lawn Sprinkler Auto-timer INCL Yes No

Lawn Sprinkler Backflow Valve INCL Yes No

Microwave Oven age:

Plumbing INCL Yes No

Pool age:

Pool Equipment/mechanisms age:

Range/Oven age:

Range Timer INCL Yes No

Range Vent-hood INCL Yes No

Refrigerator age:

Security System INCL Yes No

Smoke Detectors (battery) INCL Yes No

Smoke Detectors (hardwired) INCL Yes No

Solar Collectors INCL Yes No

Sump Pump INCL Yes No

Toilet Mechanisms INCL Yes No

TV Antenna/ receiver/ dish INCL Yes No

TV Cable wiring INCL Yes No

Water Heater age:

Window Treatments INCL Yes No

Whirlpool/Hot-tub age:

Wood Burning Stove INCL Yes No

Yard Lights INCL Yes No

Other:

Other:

Other:

Other:

Other:

Explanations: if any item above is NOT in working order, list the item and explain the defect in the space below.

8. GENERAL

A. Is there any settling, soil, standing water, or drainage problems on the property? Yes No Unknown

If yes, explain:

B. Does the property contain fill material? Yes No Unknown

C. Is there any material damage to the property or any of the structure from fire, wind, floods, beach movements, earthquake, expansive soils, or landslides? Yes No Unknown

If yes, explain:

D. Is the property in a designated flood plain? Yes No Unknown

E. Are there any substances, materials, or products that may be an environmental hazard such as, but not limited to, asbestos, formaldehyde, radon gas, lead-based paint, fuel or chemical storage tanks and contaminated soil or water on the subject property? Yes No Unknown

If yes, explain:

F. Are there any tanks or underground storage tanks (e.g., chemical, fuel, etc.) on the property? Yes No Unknown

If yes, explain, and give approx. position (attach map):

G. Has the property ever been used as an illegal drug-manufacturing site? Yes No Unknown

If yes, explain:

H. If the property contains a wood-burning stove or fireplace, when was/were the chimney(ies) last cleaned? Detail date(s) and chimney(ies), or mark Unknown:

I. Are you aware of any of the following regarding the property?

Existing or threatened legal action Violation of any law or regulation General stains or pet stains to carpet or floor Transferable warranties Any locks without keys Unrecorded interests affecting the property Fire Damage at any time Appraiser or Mechanic’s Lien Landfills or underground problems

If any of the above are marked, explain:

J. If any tests to detect radon gas have been done on the property, provide documentation. If radon gas has been detected on the property, explain when, where, by whom, and all other details:

9. FULL DISCLOSURE BY SELLERS

A. Other conditions or defects:

Does the Seller know of any other material defects affecting this property or its value that a prospective buyer should know about? Yes No

If yes, explain:

B. Verification:

The foregoing answers and attached explanations (if any) are complete and correct to the best of my/our knowledge and I/we have received a copy hereof. I/we authorize all of my/our real estate licensees, if any, to deliver a copy of this disclosure statement to other real estate licensees and all prospective buyers of the property.

Date

Seller

Seller

II. BUYER'S ACKNOWLEDGMENT

A. As buyer(s), I/we acknowledge the duty to pay diligent attention to any material defects which are known to me/us or can be known to me/us by utilizing diligent attention and observation.

B. Each buyer acknowledges and understands that the disclosures set forth in this statement and in any amendments to this statement are made only by the seller.

C. Buyer (which term includes all persons signing the buyer's acknowledgement portion of this disclosure statement below) hereby acknowledges receipt of a copy of this disclosure statement (including attachments, if any) bearing seller's signature.

DISCLOSURES CONTAINED IN THIS FORM ARE PROVIDED BY THE SELLER ON THE BASIS OF SELLER'S ACTUAL KNOWLEDGE OF THE PROPERTY AT THE TIME OF DISCLOSURE.

BUYER HEREBY ACKNOWLEDGES RECEIPT OF A COPY OF THIS REAL PROPERTY TRANSFER DISCLOSURE STATEMENT AND ACKNOWLEDGES THAT THE DISCLOSURES MADE HEREIN ARE THOSE OF THE SELLER ONLY, AND NOT OF ANY REAL ESTATE LICENSEE OR OTHER PARTY.

Date

Buyer

Buyer

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What the Residential Real Estate Sales Disclosure Statement Is

A Residential Real Estate Sales Disclosure Statement is a seller-completed document that reports known conditions and material facts about a residential property. It typically covers structural issues, water intrusion, pest infestations, environmental hazards, appliances and systems, zoning or code violations, and any other known defects. The statement supports buyer due diligence, helps allocate risk in the sales contract, and in many states is legally required or incorporated into the purchase agreement. Accurate disclosures protect both parties, reduce closing delays, and form part of the transaction record.

Why this disclosure matters in a sale

Completing the Residential Real Estate Sales Disclosure Statement documents seller knowledge, meets state disclosure rules, and reduces post-closing liability. Clear disclosures support buyer decisions, can expedite title and financing reviews, and help avoid rescission or fraud claims when completed accurately.

Why this disclosure matters in a sale

Who typically completes and relies on this disclosure

The statement is prepared by the seller and reviewed by the buyer, real estate agents, and closing professionals.

  • Sellers and listing agents — provide factual answers and attach supporting documents for known issues.
  • Buyers and buyer agents — use disclosures during inspections, mortgage underwriting, and contingency decisions.
  • Title companies and closing attorneys — verify completeness and include disclosures in closing packages.

Accurate completion reduces negotiation friction and supports a smoother closing process for all parties.

Core sections to include in a professional disclosure

A comprehensive Residential Real Estate Sales Disclosure Statement separates factual items into clear sections, uses checkboxes and narrative fields for exceptions, and provides space for seller signatures and dates.

Property Details

Parcel or street address, legal description, and year built; anchors the disclosure to the exact parcel and supports title and tax records verification.

Systems & Appliances

Status of heating, cooling, plumbing, electrical, water heater, and included appliances, with notes on age, recent repairs, or failures to guide buyer inspection priorities.

Structural Conditions

Known issues such as foundation cracks, roof leaks, drainage problems, or prior structural repairs; describe work performed and provide invoices when available.

Environmental Concerns

Known presence of lead paint, asbestos, radon, petroleum, mold, or other hazards; include testing results and remediation documentation when applicable.

Legal and Zoning

Unpermitted additions, encroachments, easements, or code violations that could affect occupancy or future saleability; list permits and municipal contacts if relevant.

Signature Section

Seller signature, printed name, date, and buyer acknowledgment area; include space for agent or witness signatures and notary details if required.

Required data elements on the form

Property Address: Full street address
Seller Name: Legal name(s)
Disclosure Items: List of checked conditions
Material Defects: Short defect summary
Signatures: Seller and date
Attachments: Inspections and receipts

Step-by-step: Completing the disclosure

Follow a clear sequence to avoid omissions and speed review.

  • 01
    Gather records: Collect permits, repair invoices, and prior disclosures.
  • 02
    Answer items: Respond to each checkbox and add notes for exceptions.
  • 03
    Attach proof: Upload inspection reports and receipts where indicated.
  • 04
    Sign and date: Seller signs; include notarization if state requires it.

How disclosure delivery integrates with closing workflows

A typical workflow sends disclosures early to reduce closing friction and allow inspections and lender review.

  • Upload document: Place the form in the transaction folder.
  • Add fields: Insert signature, date, and attachment fields.
  • Route to parties: Send to buyer, agent, and title for review.
  • Archive copy: Store executed version with closing documents.

Digital capabilities to look for when using a template

Choose features that preserve legal validity, streamline signatures, and maintain an auditable record of the transaction.

PDF and DOCX support

Accepts common formats to preserve layout, ensures signed PDFs remain readable and compatible with title and closing systems.

Conditional fields

Show or hide follow-up questions based on answers to avoid incomplete or contradictory entries and to guide accurate disclosures.

eSignature compliance

Platform adherence to ESIGN and UETA provides legal equivalence of electronic signatures when intent, consent, attribution, and retention are satisfied.

Audit trail

Detailed timestamps, IP addresses, and signer authentication records support enforceability and dispute resolution.

Practical tips for accurate, efficient disclosure completion

Adopt consistent practices to reduce errors, protect sellers, and speed buyer review.

Be specific and document repairs
List dates, contractors, and invoices for repairs rather than vague descriptions; attach receipts or permits to substantiate remediation work.
Avoid guesswork
If the seller is unsure, disclose uncertainty and recommend a professional inspection; omission of uncertainty can create liability.
Use conditional logic
Implement form fields that prompt for details when a condition is marked 'yes' to ensure completeness and reduce follow-up.
Keep records with closing package
Store the executed disclosure and all supporting documents in the title company or broker transaction file for the retention period.

Timing considerations and common review points

Timing varies by state and contract language; begin disclosures early to support inspections and lender review.

Pre-contract disclosure:

Some sellers provide disclosures before offers are accepted; check local practice.

Inspection contingency review:

Buyers typically review disclosures during inspection contingency periods.

Lender review:

Mortgage underwriters may request disclosures during appraisal or underwriting.

Closing package inclusion:

Final executed disclosure should be part of the closing documents.

Post-closing claims window:

Statute of limitations varies; retain records per retention rules.

Common mistakes to avoid when preparing disclosures

  • Omitting attachments — leaving out inspection reports, permits, or receipts that substantiate claims increases disputes and delays closings.
  • Using vague descriptions — non-specific language like 'minor issues' can lead to buyer mistrust and post-closing claims.
  • Mismatched names or dates — inconsistent party names or incorrect dates can compromise enforceability and title processing.
  • Failing to update — not amending the disclosure when new information arises can create exposure for the seller after closing.

Risks and potential legal consequences of incorrect disclosures

Contract rescission: Buyer may seek contract cancellation or price adjustment if material nondisclosure is proven
Monetary damages: Seller may face damages for repair costs, diminished value, or consequential losses
Fraud claims: Intentional concealment can expose the seller to fraud liability and punitive damages
Title issues: Undisclosed encumbrances or unpermitted work can delay closing or require corrective action
Regulatory penalties: Some states impose fines for failing to provide statutorily required disclosures
Insurance denial: Misstatements may jeopardize homeowner or title insurance coverage

Suggested digital workflow settings for efficient processing

Configure fields and authentication to balance usability with legal reliability in e-signed disclosures.

Field Configuration
Authentication Email link or SMS code; use stronger methods for high-risk transactions
Field Types Checkboxes, conditional narrative fields, date and signature fields
Template Logic Conditional sections to surface follow-up questions only when needed
Storage Save signed PDF and audit trail to secure cloud storage

Technical considerations for e-submission and storage

Ensure the eSignature platform supports the file formats, integrations, and authentication required by your closing ecosystem.

  • Integrations: Salesforce | Title systems | Closing platforms
  • File formats: PDF, DOCX, or exported PDF/A
  • Authentication: Email, SMS, KBA, or stronger methods

Select platform settings that preserve an audit trail, support required integrations, and meet industry compliance such as ESIGN and UETA.

Frequently asked questions about disclosures and e-signing

Answers to common questions about legality, signatures, notarization, and what to do if an error is discovered.


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