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Residential Rental Agreement and Receipt for Deposit

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Residential Rental Agreement and Receipt for Deposit

Rose Realty

The printed portion of this agreement has been approved by the Arizona Association of REALTORS®. This is intended to be a binding agreement. No representation is made as to the legal validity or adequacy of any provision or the tax consequences thereof. If you desire legal or tax advice, consult your attorney or tax advisor.

Received From:

Agency Confirmation: Broker named on Line 13 is the agent of:

the Tenant exclusively, or the Landlord exclusively; or the Tenant and the Landlord.

Receipt

Earnest Money: Earnest money shall be held by Broker named on Line 13 until offer is accepted.

a. Amount of Personal Check: Cashier's Check

b. Form of deposit with:

c. After offer is accepted by Landlord, Earnest Money will be:

Broker's Trust Account Landlord Other:

Received by Broker:

Print Agent's Name: Agent's Signature:

Print Name of Firm:

Rental Offer

Property Description & Offer: Tenant offers to lease the real property and all fixtures and improvements thereon and appurtenances incident thereto, plus personal property described below (collectively the "Premises").

Property Address:

City: AZ, Zip Code:

Personal Property:

Term: The lease shall begin on at and end on at .

Rent Proration: If the first monthly installment is for a period other than the full month, the Tenant shall pay $ due to equal the difference caused by the tax change upon thirty (30) calendar days' written notice to Tenant.

Application Fee/Credit Report(s): $

Rent: Tenant shall pay monthly installments of $ plus any applicable sales taxes, of $, totaling $ for the period beginning and ending .

Late Charge: $ for all checks returned from the bank unpaid for any reason.

Additional Charge for Returned Checks: $

Application Fee is by separate payment and is non-refundable.

Tenant warrants that the information is correct and complete and that Tenant has disclosed all pertinent information and has not withheld any information, including but not limited to poor credit, early terminations of leases, evictions or bankruptcy.

Earnest Money / Deposits

Security deposit: $ Refundable

Pet deposit/fee: $ Refundable Non-refundable Taxable

Cleaning deposit/fee: $ Refundable Non-refundable Taxable

Initial rent payment: $ Taxable

Sales tax charged: $ Tax rate %

Total required payment: $

Less earnest money: - $ (becomes security deposit upon acceptance by all parties)

Balance due: (Certified Funds) $

Refundable Deposits: Refundable deposits will be held:

By Landlord Broker's Trust Account

Firm Name:

Occupancy: The Premises shall be used only for residential purposes by the following named persons:

Maintenance of the Premises: Tenant has examined the Premises and is satisfied with the physical condition, except as otherwise noted in writing.

Alterations and Improvements: Tenant shall not make any alterations or improvements in any way without Landlord's prior written consent.

Assignment and Occupancy Restrictions: Only persons listed on Lines 88 and 89 may occupy the Premises or any part thereof without Landlord's prior written consent.

Indemnity and Release: Landlord and Tenant agree to indemnify and hold harmless Brokers, Property Managers, and any of their respective agents, representatives or employees from any loss, claim, liability or expense arising from injury to any person or damage to or loss of any property.

Tenant Liability/Renter's Insurance: Tenant assumes all liability for personal injury, property damage or loss, and insurable risks.

Rules, Regulations and Applicable Law: Both Landlord and Tenant agree to comply with applicable laws, ordinances, regulations, Covenants, Conditions and Restrictions, and Homeowners' Association rules and regulations concerning the Premises.

Access: The Tenant agrees to make the Premises available to the Landlord with at least two (2) calendar days' notice in order to inspect the Premises, make necessary or agreed repairs, decorations, alterations or improvements, supply necessary or agreed services, or to exhibit the Premises to prospective or actual buyers, mortgagees, tenants, workmen or contractors.

Pets:

No pets allowed. Tenant agrees not to keep or permit any pets on the Premises without prior written consent of the Landlord.

Landlord hereby grants Tenant permission to keep the following pets on the Premises:

Keys: Landlord agrees to deliver to Tenant keys for Door Pool Mail Box Other

Utilities: Tenant agrees to arrange and pay for, when due, all utilities except

Swimming Pool: These Premises do do not contain a swimming pool.

Lead-based Paint Disclosure:

that the residences and buildings included in this lease were constructed prior to 1978, and that the Lessee has received and executed the Lead-based Paint Disclosure.

that the residences and buildings included in this lease were constructed in 1978 or later.

Miscellaneous Matters: The following shall be the responsibility of the party indicated:

A. Pool Maintenance: Landlord Tenant Association Not applicable

B. Pest Control: Landlord Tenant Association Not applicable

C. Yard Maintenance: Landlord Tenant Association Not applicable

D. Homeowners' Association Fees: Landlord Tenant Association Not applicable

E. Miscellaneous: Landlord Tenant Not applicable

Additional Terms:

Addenda: Agency Disclosure Inventory List Lead-based Paint Other:

Tenant Acknowledgement: By signing below, Tenant acknowledges that:

1) A free copy of the Arizona Residential Landlord and Tenant Act is available through the Arizona Secretary of State's Office, A.R.S. §33-1322; 2) The Landlord shall furnish upon move-in, a move-in form for specifying any existing damages to the Premises; 3) The Tenant is hereby notified that Tenant is entitled to be present at the move-out inspection, A.R.S. §33-1321(C); 4) Tenant understands and agrees to the terms and conditions of this Agreement, and acknowledges a receipt of a copy of all four (4) pages of the Agreement and any addenda.

Time For Acceptance: This is an offer to rent the Premises. Unless acceptance is signed by Landlord and a signed copy delivered in person, by mail, or facsimile, and received by Tenant or by Broker named on Line 207 by , AM/PM, Mountain Standard Time, or unless this offer to rent has been previously withdrawn by Tenant, this offer to rent shall be deemed withdrawn and the Tenant's earnest money shall be returned.

Tenant Signature: Date:

Tenant(s): Print Name(s):

Tenant Address:

Tenant Signature: Date:

Tenant(s): Print Name(s):

Tenant Address:

Acceptance

Property Manager, if any, authorized to manage the Premises and act on behalf of Landlord pursuant to separate written agreement:

Name: Telephone:

Firm: Telephone:

Address: City: State: Zip:

The Landlord or the person authorized to act on behalf of the Landlord for receiving service of process, notices, and demands is:

Name: Telephone:

Firm: Telephone:

Address: City: State: Zip Code:

Rent shall be payable to:

At:

Agency Confirmation: The Listing Broker is the agent of:

the Landlord exclusively, or the Landlord and the Tenant.

Counter Offer: Counter Offer is attached, which is incorporated herein by reference.

Landlord/Property Manager Signature: Date:

Print Name(s):

Landlord/Property Manager Signature: Date:

Print Name(s):

For Broker Use only: File No. Manager's Initials Broker's Initials Date

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What the Residential Rental Agreement and Deposit Receipt Is

A Residential Rental Agreement and Receipt for Deposit is a combined document that sets the contractual terms between landlord and tenant for occupancy of a residential property and simultaneously documents receipt of a security deposit. It typically identifies the parties, the property address, lease term, monthly rent, deposit amount, permitted uses of the deposit, move-in condition, and signatures. The receipt portion provides immediate proof that funds were received and records the date, amount, payment method, and any escrow or account details. This document is used to reduce disputes and create an auditable record of tenant payments.

Why a Clear Agreement and Deposit Receipt Matters

A formal rental agreement and deposit receipt clarifies rights and obligations, documents the condition and amount of the security deposit, and creates evidence for dispute resolution or court proceedings.

Why a Clear Agreement and Deposit Receipt Matters

Who Typically Completes This Document

Use this document whenever a security deposit is collected or altered, or when a lease term is executed to ensure clarity and legal proof.

  • Property owners and landlords managing single-family homes or multi-unit buildings who need a written record of deposit payments and lease terms.
  • Property managers and leasing agents processing applications and move-ins for multiple units with centralized recordkeeping needs.
  • Tenants and guarantors who require documentation of the deposit, move-in condition, and the landlord’s obligations for return.

Step-by-step: Completing the Rental Agreement and Deposit Receipt

Follow these steps in order to complete the agreement accurately and preserve evidentiary value for both parties.

  • 01
    Gather Information: Collect full legal names, IDs, property address, and payment method details before starting.
  • 02
    Complete Parties: Enter landlord and tenant names and mailing addresses precisely as legal records.
  • 03
    Record Deposit: State amount, date, payment method, and where the deposit will be held.
  • 04
    Sign and Distribute: All parties sign and each receives a dated copy; retain an archival copy for records.

Core Components to Include in a Professional Agreement

A robust rental agreement and receipt combines standard lease provisions with explicit deposit-handling language to protect both parties.

Parties

Full legal names and contact details for landlord, property manager, and all tenants authorized to occupy the unit, including guarantors if applicable.

Property Description

Street address, unit number, and any inclusions or exclusions such as parking spaces or storage units tied to the tenancy.

Term and Rent

Start and end dates, rent amount, due date, accepted payment methods, and late fee calculation or grace period policy.

Security Deposit Receipt

Date and amount of deposit received, payment method, and an explicit statement that this serves as the landlord’s receipt for funds.

Deposit Use and Deductions

List permissible deductions, process for itemizing repairs, and tenant rights to dispute deductions within a defined timeframe.

Signatures and Dates

Signature lines for landlord and tenant with printed name and date; include witness or notarization fields only if required by jurisdiction.

Required Information Checklist

Landlord Name: Full legal name
Tenant Name: Full legal name
Property Address: Street, unit, city, state
Deposit Amount: Dollar amount
Deposit Date: MM/DD/YYYY
Receipt ID: Unique identifier

Customizing the Document for Online Use

Configure fields, authentication, and storage before sending to ensure legal validity and auditable records.

Field Configuration
Signature Type Click-to-sign or drawn signature
Authentication Method Email link, SMS code, or multifactor
Storage Location Secure cloud with access logging
Notifications Automated emails on completion

Digital Signing and Distribution Considerations

Ensure the platform supports secure formats, signer authentication, and audit trails before e-signing rental documents.

  • Supported Formats: PDF and DOCX commonly supported
  • Integrations: Google Workspace, Box, or property management
  • Authentication: Email, SMS, or KBA options

How to Route and File the Completed Document

Follow a simple upload, sign, and archive flow so each party retains a dated copy and you preserve the audit trail.

  • Upload Document: Import PDF or DOCX to the signing platform
  • Place Fields: Add signature, date, and initial fields
  • Send to Signers: Route by email or share secure signing link
  • Complete and Archive: Store signed copy and audit certificate

Important Timeframes to Observe

Key deadlines vary by state and should be tracked to avoid penalties related to deposit handling and notice periods.

Deposit Return Window:

Typically 14–60 days for return; varies by state

Notice for Deductions:

Provide itemized deductions within the state-required timeframe

Move-out Inspection:

Conduct and document inspection immediately at move-out

Record Retention:

Keep copies for required retention period per law

Lease Renewal Notice:

Provide renewal or termination notice as contract specifies

Key Milestones From Application to Deposit Accounting

Track these milestones to ensure proper documentation, deposit handling, and timely communications with tenants.

01

Application Accepted

Confirm approval and request deposit within the agreed timeframe.

02

Move-in and Inspection

Document condition and record the deposit receipt on move-in date.

03

Lease Term End

Notify tenant of move-out obligations and inspection scheduling.

04

Deposit Accounting

Return deposit or send itemized deductions within statutory period.

Common Mistakes to Avoid When Preparing the Document

  • Failing to record the exact deposit amount and payment method, leading to disputes over whether funds were received.
  • Not documenting the unit’s condition at move-in with photos or a signed checklist, making deduction claims hard to substantiate.
  • Using ambiguous deduction language such as 'normal wear and tear' without defining or giving examples in the agreement.
  • Missing state-specific requirements for where deposits must be held, or whether interest is payable, creating statutory exposure.

Penalties and Risks of Incorrect or Missing Information

Wrongful Withholding: Statutory penalties possible
Late Return: Fines and interest risk
Unenforceable Deductions: Tenant dispute likelihood
Recordkeeping Failures: Evidence gaps in court
Tenant License Issues: Habitability claims risk
Administrative Penalties: Local fines or restitution

Typical eSignature Pricing and Feature Comparison

Common plan and feature differences for eSignature platforms; signNow is listed first for direct comparison across core capabilities and compliance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial Yes, trial available Yes, trial available Yes, trial available Yes, trial available
Bulk Send Yes (Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Frequently Asked Questions

Answers to common questions about executing, storing, and enforcing a residential rental agreement with deposit receipt.


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