Identity Fields
Collect full legal name, DOB, and SSN/TIN using secure, masked inputs to permit reliable verification and minimize fraud exposure.
A complete, consistent application reduces screening time, minimizes disputes over applicant information, and documents consent for background checks. Clear forms support fair housing compliance and provide the factual basis for lease offers or rejections.
Landlords, property managers, leasing agents, and prospective tenants commonly complete and review this form during tenant selection.
Each participant has distinct responsibilities: applicants supply accurate data; landlords follow screening policies and fair housing rules when using the results.
| Field | Configuration |
|---|---|
| SSN / TIN | Masking and secure transmission |
| Signature | eSignature field with timestamp |
| Background Check | API call to screening vendor |
| Notifications | Email to applicant and leasing staff |
Ensure the platform supports secure uploads, field validation, and audit trails for every completed application.
Choose a provider that integrates with your screening vendor and document storage, supports TLS/AES encryption, and captures signer attribution for compliance.
Collect full legal name, DOB, and SSN/TIN using secure, masked inputs to permit reliable verification and minimize fraud exposure.
Require current and previous addresses plus phone and email so follow-up, notices, and service of process can be executed reliably.
Ask for employer, position, monthly income, and attachable pay stubs or bank statements to assess ability to pay rent.
Request prior landlord contacts, move-in/move-out dates, and reason for leaving to evaluate tenancy performance.
Include explicit consent for credit, criminal, and eviction checks plus language on how results are used.
Capture signer intent and timestamp via eSignature; retain an audit trail for dispute resolution and compliance.
Credit/ID match often returns within minutes
1–3 business days typical
Landlord decision within 3–7 days
Usually 24–72 hours after approval
Typically within 7 days of approval
System captures data and confirms submission.
Credit and background checks are run.
Approval, denial, or conditional offer is recorded.
Approved applicants sign lease and pay move-in funds.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Trial available | Trial available | Limited trial | Limited trial |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
A mid-size manager moved applications online to speed approvals
An independent landlord used fillable PDFs with screening API calls