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Return of Notary and Order to Fix Fees

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RETURN OF NOTARY AND ORDER TO FIX FEES

UNITED STATES OF AMERICA : JUDICIAL DISTRICT COURT

VS : PARISH OF LOUISIANA

: DOCKET NO.

NOW INTO COURT, comes Attorney at Law, in his capacity as Curator

appointed by this Honorable Court to represent and

Defendants herein, who states that:

1.

On I was appointed as Curator to represent and

in this proceeding.

2.

On I sent a certified return receipt letter, along with a copy

of Petition for Judgment in Rem to and at their last known

address: Louisiana Said letter was returned

unclaimed. In addition, on I sent the same letter with enclosures

by regular mail to and at the above address, and since

that date, said letter has not been returned to my office, and I have not received a reply.

3.

On the dates of and an ad was published in

a weekly newspaper, requesting the whereabouts of defendants,

and As of this date, no one has contacted my office with

any information concerning the whereabouts of and

4.

In connection with the representation of and Mover

has spent approximately hours, including but not limited to the receipt

of the original petition, filing pleadings, and attendance in Court on

and he desires that his fee be fixed in the amount of and /100

($ ) Dollars, and that said fee be paid out of the funds deposited herein.

5.

The Mover has incurred postage fees in the amount of $ and advertising

expenses of in the amount of $ and desires that said costs also be

paid out of the funds deposited herein.

WHEREFORE, Respondent prays that this return be deemed good and sufficient

evidence of his compliance with the duties imposed upon him by law as Curator, and

that his fees be fixed at the sum of and /100 ($ ) Dollars, to

be paid out of the funds deposited herein, and that the postage fees in the amount of

and /100 ($ ) Dollars and advertising fees of in the

amount of and /100 ($ ) Dollars, also be paid out of the funds deposited herein.

Attorney at Law

, LA

ORDER

Considering the above and foregoing,

IT IS HEREBY ORDERED that the fees of be fixed at the sum of

and /100 ($ ) Dollars, and that said fees be paid out of the

funds deposited in the registry of the Court, and that the postage fees in the amount

of and /100 ($ ) Dollars and advertising fees of in the

amount of and /100 ($ ) Dollars also be paid out of the funds deposited in the registry of the Court.

THUS DONE AND SIGNED at , Louisiana, this day of

JUDGE

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What the Return of Notary and Order to Fix Fees is

Return of Notary and Order to Fix Fees is a procedural document filed after a notarial act to report the notary’s return and for a court or agency to issue an order adjusting or fixing fees related to notarization or associated services. It records the notary’s actions, identifies the parties and fees charged, and requests formal correction or approval of fees when discrepancies or disputes arise. The form supports administrative review, preserves evidence for accounting and compliance, and creates a clear record for subsequent billing, appeals, or audits in civil and administrative proceedings.

Why this form matters for fee disputes and compliance

Provides an authoritative record to resolve fee disputes, document notarial actions, and secure court or agency approval to correct charges. It reduces ambiguity in billing, supports compliance with notarization rules, and creates a formal basis for appeals or reimbursement.

Why this form matters for fee disputes and compliance

Who typically completes and files this return

Typical filers include notaries, affected parties, and administrative or court staff who handle fee disputes and corrections.

  • Notaries — Signers or reporting notaries who supplied the service and must document acts and fees.
  • Court or agency clerks — Review submissions and issue orders adjusting fees or approving corrections.
  • Attorneys and billing agents — File on behalf of clients to pursue refunds, settlements, or fee audits.

Step-by-step: preparing and submitting the return

Follow this sequence to prepare and submit a Return of Notary and Order to Fix Fees accurately and reduce processing delays.

  • 01
    Collect Documents: Gather notarized instruments, receipts, and identification copies.
  • 02
    Complete Form: Enter party details, itemized fees, and notary declarations.
  • 03
    Attach Evidence: Upload invoices, journal extracts, and audio-video logs.
  • 04
    Submit & Track: File with clerk or agency and retain proof.

Core elements to include in a professional return

A complete Return of Notary and Order to Fix Fees contains identified parties, itemized fees, notary statements, authority requests, supporting evidence, and signature blocks for official approval.

Parties

List each party’s legal name, mailing address, role in the transaction, and contact information; include business registration for corporate filers to ensure accurate billing and service.

Fee Details

Provide an itemized breakdown of fees charged, dates of each charge, method of calculation, and any receipts or attachments that substantiate the amounts claimed for review.

Notary Statement

Include the notary’s signed declaration of acts performed, certificate text, journal references, commission number, and any remote session identifiers if RON was used with timestamps and seal impressions.

Authority Request

State the specific relief sought (fee correction, refund, or approval), cite the statutory or local rule authority, and propose a remedy or calculation method with supporting rationale.

Supporting Documents

Attach original receipts, invoices, relevant correspondence, copies of the notarized document, verification of identity used, and any audio-video logs or journal export for RON sessions.

Signatures

Provide signature and printed name for the notary and all parties required to consent or approve; include dates and official seals or notarial stamps where applicable.

Security and compliance features to verify

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Certifications: SOC 2 Type II, ISO 27001, PCI DSS
HIPAA: Supports BAA for covered entity compliance
Legal Frameworks: ESIGN, UETA, 21 CFR Part 11 support
Audit Trail: Detailed logs: timestamps, IP, actions
Authentication: Multi-factor options; advanced signer verification

Key milestones from preparation to order issuance

Use this milestone sequence to track progress and anticipate review windows for corrective orders or fee adjustments.

01

Prepare and Collect Documents

Assemble notarized records, receipts, identification, and any RON logs before filing.

02

Notary Action Recorded

Ensure the notary certificate, commission number, and dates are complete and attached.

03

Submit to Clerk or Agency

File with the appropriate office and obtain filing confirmation or receipt.

04

Agency Review and Order Issued

Allow the agency or court its review period; an order or disposition will resolve the dispute.

Where to send the completed return and supporting evidence

Route the completed Return and supporting documents to the appropriate court clerk, county recorder, agency office, or notary commission depending on the matter’s jurisdiction and remedy sought.

  • Court Clerk: Submit when judicial fee correction or order is required.
  • County Recorder: File to correct recorded instrument fees or indexing errors.
  • Agency Office: Send to licensing or administrative agencies for fee approvals.
  • Notary Commission: Notify state notary authority for misconduct or fee disputes.

Digital workflow settings to streamline eSubmission

Set up a clear digital workflow to collect signatures, attachments, and official approvals for efficient electronic submission and recordkeeping.

Field Configuration
Signer Order Notary then parties
Authentication Email + SMS code
Attachments Require receipts and journals
Retention Set 7 years default

Common mistakes that delay processing

  • Inconsistent names between notarial certificate and party signatures leading to administrative rejection or additional identity verification requests.
  • Missing or unclear fee calculations that lack receipts, preventing auditors or clerks from validating the amounts claimed.
  • Failure to include remote notarization session IDs, audio-video logs, or journal entries when RON was used, compromising evidentiary value.
  • Notary omission of commission number, seal, or signature date which can void the notarization for official purposes.

Penalties and risks from incorrect or incomplete filings

Fee Disallowance: Claims denied or reduced
Administrative Fines: State notary penalties
Civil Liability: Refunds or damages
Criminal Exposure: Forgery or fraud risk
Tax Consequences: Backup withholding triggers
Record Rejection: Document deemed non‑compliant

Comparing eSignature pricing and capabilities for this workflow

Basic vendor pricing and capability differences for handling e-submissions and secure signatures; signNow appears first per comparative layout.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of how the return resolves issues

Two concise case examples show how a complete return and supporting evidence lead to administrative correction and avoided litigation.

Case Study — Real Estate

A county recorder corrected an indexing fee after the purchaser submitted a Return of Notary and Order to Fix Fees with receipts and notarized evidence.

  • Disputed $150 mobile notary fee charged incorrectly.
  • The clerk issued an order reducing the fee and updated the public record, avoiding litigation; retaining the audit trail and detailed attachments supported the prompt administrative remedy.

Case Study — Agency Audit

A licensing board found inconsistent notary journal entries during routine audit and requested a formal return with session logs and fee detail.

  • Missing RON audio-video logs required.
  • Providing the Return with timestamps and recorded session exports resolved the discrepancy; the board issued an order to reimburse corrected fees and reinforced documentation standards.

Practical tips to complete and submit without delay

Adopt these practices to reduce rework, accelerate review, and strengthen the evidentiary value of your submission.

Verify names and IDs before filing
Confirm that party names match government identification and official registrations; attach copies of IDs and include notary credential checks to avoid identity disputes, backup withholding triggers, or administrative rejections.
Include itemized receipts and calculations
Provide original invoices, receipts, per-unit rates, travel fees, and any formula used to calculate totals; explain ambiguous charges to reduce reviewer questions and speed approvals.
Use clear notarial language and seals
Enter the notarial certificate verbatim, include commission numbers and expiration dates, attach seals or stamps, and for RON include technology identifiers and session retention statements for evidentiary clarity.
Maintain an audit-ready digital copy
Retain a tamper-evident PDF, complete audit trail with timestamps, and secure backups to support appeals, audits, or insurance claims related to fee disputes.

Who has authority to sign the return

Notary Public

The notary completing the certificate must sign and affix their seal; their signature attests to identity verification and the acts performed. Commission number, jurisdiction, and expiration must appear to validate the notarial act.

Authorized Agent

An authorized representative or attorney-in-fact may sign on a party’s behalf if a valid power of attorney or corporate resolution is attached and the representative’s authority is documented and notarized as required.

Frequently asked questions and troubleshooting

Answers to common questions about completing, signing, and submitting the Return of Notary and Order to Fix Fees, and how to avoid processing delays.


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