Scope
Clearly describe which deliverables or sections are changed, reference original contract clause or deliverable version, and list excluded items to prevent scope creep and disputes.
Use a Revision Material Agreement to create a clear, time-stamped record of approved changes, align expectations between parties, allocate cost and delivery responsibility, and reduce disputes. It supports auditability and can be enforced under electronic-signature laws when properly executed.
Common users include project managers, vendors, legal counsel, and client stakeholders who manage or approve changes to deliverables.
Use the agreement to centralize revision records, simplify approvals, and make future audits or disputes easier to resolve.
Clearly describe which deliverables or sections are changed, reference original contract clause or deliverable version, and list excluded items to prevent scope creep and disputes.
Specify revised deliverable format, file types, acceptance tests, delivery method, and any required documentation or source files to validate that revisions meet agreed standards.
State milestones, final delivery dates, review periods, and escalation timelines; include time allowances for iterative feedback and dependencies on third-party approvals.
Outline fee adjustments, additional costs for out-of-scope changes, payment triggers tied to acceptance, and invoicing terms including net payment days and late fees.
Clarify whether revisions transfer new intellectual property rights, assign copyright, or remain licensed; state any retention of rights by the original author.
Define approval criteria, testing protocols, sign-off authority, defect remedies, rework limits, and the timeframe for notifying nonconformities after delivery. Specify the method and timeline for acceptance notices and remedies for failures to meet the criteria.
| Field | Configuration |
|---|---|
| Signer Order | Set the order or allow parallel signing; choose strict routing |
| Authentication | Use email link, SMS code, or knowledge-based auth when required |
| Conditional Fields | Show revision-specific fields only when certain triggers are met |
| Audit Trail | Enable timestamps, IP logging, and download of certificate of completion |
Digital signing and submission depend on platform features like audit trails, authentication, and document formats.
Submit within agreed change window (e.g., 10 business days)
Allow 5–15 business days for internal review
Client usually signs within 10 business days of delivery
Make changes within the agreed implementation window
File executed agreement immediately and retain per retention policy
A software vendor received a scope change request to add a new API endpoint after delivery; the client requested urgent deployment and compensatory terms.
An architectural firm issued revised construction drawings after regulatory feedback required design changes that affected structural details and material specifications.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8 per user per month billed annually | $15 per user per month billed annually | $14 per user per month billed annually | $19 per user per month billed annually | $15 per user per month billed annually |
| Free Trial | 7-day free trial, no card required | Trial policies vary by vendor and plan | Trial options vary by plan and region | Trial availability depends on plan | Trial availability depends on plan |
| Bulk Send | Available on Business Premium and above | Available on selected plans | Available on enterprise and business tiers | Available on paid plans | Limited bulk options on some plans |
| Audit Trail | Yes — full audit trail and metadata included | Yes — audit logging and trail included | Yes — audit trail available | Yes — audit trail available | Yes — audit history available |
| HIPAA Compliant | Yes — BAA available on request | Yes — BAA available on enterprise plans | Yes — BAA options available | No HIPAA BAA generally available | No HIPAA BAA generally available |
| Envelope Cap | No envelope cap; usage-based tiers available | Limits such as 100 envelopes per user per year on some plans | Vendor limits vary by plan | Limits vary by plan and tier | Limits vary by plan and tier |