Establishing secure connection…Loading editor…Preparing document…

Revision Material Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

REVISION MATERIAL AGREEMENT

This Revision Material Agreement ("Agreement") is entered into as of Effective Date: by and between Client Name: and Provider Name: .

RECITALS

WHEREAS, Client has existing materials, deliverables, or works described herein that require revisions, editing, updating or amendment (the "Materials"); and

WHEREAS, Provider possesses the skills, personnel and facilities necessary to perform revisions to the Materials and is willing to perform such services under the terms set forth in this Agreement; and

NOW, THEREFORE, in consideration of the mutual covenants set forth below, the parties agree as follows.

1. SCOPE OF WORK

The Provider shall perform the revision services described above in a professional and workmanlike manner consistent with industry standards. Provider shall assign competent personnel and shall be responsible for the actions of its subcontractors. Any changes to the Scope of Work shall be documented in a written change order signed by both parties and, if applicable, shall specify adjustments to Fees and Schedule.

2. DELIVERY, ACCEPTANCE AND REVISIONS

Delivery Method:    Acceptance Period (days):

Provider shall deliver revised Materials in accordance with the Schedule set forth in the Scope of Work. Client shall review delivered Materials within the Acceptance Period and shall notify Provider in writing of any non-conformities. Failure to provide timely written notice shall constitute acceptance. The Agreement provides for Number of Revision Rounds: at no additional charge; additional revisions shall be subject to the rates set forth in Section 3.

3. PAYMENT TERMS

Late Payment: Any amount not paid within days after the due date shall accrue interest at the lesser of % per month or the maximum rate permitted by law. Client shall also be responsible for reasonable collection costs and attorneys' fees incurred by Provider in collecting overdue amounts.

4. TERM AND TERMINATION

Term Commencement Date: .    Term Expiration Date: .

Either party may terminate this Agreement for convenience upon written notice to the other party delivered at least days prior to the effective date of termination. Either party may terminate immediately for material breach if the breaching party fails to cure such breach within days after receiving written notice. Upon termination for any reason, Client shall pay Provider for all work performed and authorized expenses incurred through the termination effective date, including reasonable wind-down costs.

5. CONFIDENTIALITY

"Confidential Information" means non-public information disclosed by one party to the other that is designated as confidential or that, given the nature of the information or the circumstances of disclosure, reasonably should be understood to be confidential. Each party agrees to (a) use Confidential Information solely for performance of this Agreement; (b) restrict disclosure of Confidential Information to its employees, contractors and agents who have a need to know and are bound by confidentiality obligations no less protective than those herein; and (c) take reasonable measures to protect Confidential Information from unauthorized disclosure. Confidential Information does not include information that is (i) publicly available through no breach of this Agreement, (ii) rightfully received from a third party without confidentiality obligations, (iii) independently developed without use of the other party's Confidential Information, or (iv) required to be disclosed by law, provided the disclosing party gives prompt notice and cooperates reasonably to limit the disclosure.

6. INTELLECTUAL PROPERTY; LICENSES

Ownership of Pre-existing Materials: Each party retains all right, title and interest in and to materials owned or developed by such party prior to or outside the scope of this Agreement. Nothing herein transfers ownership of any party's pre-existing intellectual property except as expressly set forth.

Ownership of Revised Materials: Upon receipt of full payment of undisputed Fees due for the applicable deliverable, Provider assigns to Client all right, title and interest in and to the final revised Materials specifically created for Client under this Agreement, except for any Provider Background Technology and third-party components. Provider hereby grants Client a worldwide, perpetual, royalty-free, transferable license to use any Provider Background Technology incorporated in the deliverable to the extent necessary to exploit the final revised Materials.

7. REPRESENTATIONS, WARRANTIES AND INDEMNITY

Each party represents that it has the authority to enter into this Agreement. Provider warrants that (a) the revised Materials will materially conform to the Scope of Work for a period of 30 days after acceptance; and (b) to Provider's knowledge, the revised Materials will not infringe third-party intellectual property rights. Provider's sole and exclusive remedy and Client's sole and exclusive remedy for breach of the foregoing warranty shall be correction of the deliverable at Provider's expense or, if Provider fails to correct nonconformities within a commercially reasonable time, a refund of Fees paid for the nonconforming portion.

Each party shall indemnify, defend and hold harmless the other party from third-party claims arising from the indemnifying party's breach of this Agreement, gross negligence or willful misconduct. The indemnified party shall promptly notify the indemnifying party of any claim and cooperate in the defense. The indemnifying party shall control the defense and settlement, provided that any settlement that admits fault or requires payment by the indemnified party requires its consent, which shall not be unreasonably withheld.

8. LIMITATION OF LIABILITY

EXCEPT FOR LIABILITY ARISING FROM WILLFUL MISCONDUCT, GROSS NEGLIGENCE, OR A BREACH OF CONFIDENTIALITY OR A PARTY'S INDEMNIFICATION OBLIGATIONS, IN NO EVENT SHALL EITHER PARTY BE LIABLE FOR INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL OR PUNITIVE DAMAGES, AND EACH PARTY'S AGGREGATE LIABILITY FOR ANY CLAIM ARISING UNDER THIS AGREEMENT SHALL NOT EXCEED THE AMOUNTS PAID OR PAYABLE BY CLIENT TO PROVIDER UNDER THIS AGREEMENT DURING THE SIX (6) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

9. GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the State of without regard to its conflict-of-law principles.

10. ENTIRE AGREEMENT; AMENDMENT

This Agreement, including any incorporated exhibits and change orders signed by both parties, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. Any amendment or modification to this Agreement must be in writing and signed by authorized representatives of both parties.

11. MISCELLANEOUS

Assignment: Neither party may assign this Agreement without the prior written consent of the other, except that either party may assign to an affiliate or in connection with a sale of substantially all of its assets or business. Notices: Notices must be in writing and delivered to the addresses below. Relationship of Parties: The parties are independent contractors; nothing in this Agreement creates an agency, partnership or joint venture. Severability: If any provision is held invalid, the remaining provisions shall remain in full force and effect.

CONTACT INFORMATION

Client Name:

By:

Date:

Provider Name:

By:

Date:

Enter text✕

What a Revision Material Agreement Is

A Revision Material Agreement is a written contract that documents changes to previously delivered materials, specifying what is revised, who is responsible, timelines, compensation, and ownership of revised work. It formalizes scope limits, approval procedures, version control, and any acceptance testing. Typical uses include editorial revisions, engineering drawing updates, software patch deliveries, and marketing asset changes. The agreement reduces ambiguity by recording accepted modifications, preventing scope creep, and setting dispute-resolution terms, while preserving audit trails needed for compliance and recordkeeping.

Why Use a Revision Material Agreement

Use a Revision Material Agreement to create a clear, time-stamped record of approved changes, align expectations between parties, allocate cost and delivery responsibility, and reduce disputes. It supports auditability and can be enforced under electronic-signature laws when properly executed.

Why Use a Revision Material Agreement

Who Typically Prepares and Signs These Agreements

Common users include project managers, vendors, legal counsel, and client stakeholders who manage or approve changes to deliverables.

  • Project managers overseeing scope, schedules, and acceptance criteria across iterative deliverable cycles.
  • Vendors or contractors updating work product and documenting revision approvals and fee adjustments.
  • In-house legal teams reviewing language, liability limits, and IP ownership for revised materials.

Use the agreement to centralize revision records, simplify approvals, and make future audits or disputes easier to resolve.

Key Elements to Include for Clear Revision Terms

Core elements that give a Revision Material Agreement legal and operational clarity across revisions, approvals, compensation, and ownership while defining acceptance criteria and version control requirements.

Scope

Clearly describe which deliverables or sections are changed, reference original contract clause or deliverable version, and list excluded items to prevent scope creep and disputes.

Deliverables

Specify revised deliverable format, file types, acceptance tests, delivery method, and any required documentation or source files to validate that revisions meet agreed standards.

Schedule

State milestones, final delivery dates, review periods, and escalation timelines; include time allowances for iterative feedback and dependencies on third-party approvals.

Compensation

Outline fee adjustments, additional costs for out-of-scope changes, payment triggers tied to acceptance, and invoicing terms including net payment days and late fees.

IP & Ownership

Clarify whether revisions transfer new intellectual property rights, assign copyright, or remain licensed; state any retention of rights by the original author.

Acceptance

Define approval criteria, testing protocols, sign-off authority, defect remedies, rework limits, and the timeframe for notifying nonconformities after delivery. Specify the method and timeline for acceptance notices and remedies for failures to meet the criteria.

Essential Data and Document Fields

Contracting Parties: Full legal names and entity type
Effective Date: Enter as MM/DD/YYYY format
Revision Description: Concise list of changes
Reference Document: Original contract and version number
Approver Names: Designated signer roles and emails
Signatures: Signed and dated by authorized parties

Step-by-Step: How to Complete the Agreement

Follow these steps to complete a Revision Material Agreement accurately and maintain an audit trail.

  • 01
    Prepare: Identify original deliverable and changes requested
  • 02
    Detail: Draft precise revision descriptions and affected sections
  • 03
    Review: Obtain approvals from designated stakeholders before revisions
  • 04
    Sign: Execute with authorized signatures and record dates

How to Configure an Online Revision Workflow

Configure an online revision workflow to assign reviewers, set conditional fields, and capture e-signature evidence for compliance.

Field Configuration
Signer Order Set the order or allow parallel signing; choose strict routing
Authentication Use email link, SMS code, or knowledge-based auth when required
Conditional Fields Show revision-specific fields only when certain triggers are met
Audit Trail Enable timestamps, IP logging, and download of certificate of completion

Where to Send, Route, and Store Executed Revisions

Typical routing for a Revision Material Agreement includes internal review, approval, external delivery, and final archiving steps.

  • Internal Review: Circulate to project and legal teams for comment and approval
  • Client Approval: Send revised materials and revision summary for client sign-off
  • Delivery: Provide final files in agreed formats and versions
  • Archive: Store signed agreement and versioned deliverables in secure repository

Digital Signing and Platform Requirements

Digital signing and submission depend on platform features like audit trails, authentication, and document formats.

  • Formats: PDF, DOCX, and editable templates
  • Integrations: CRM, cloud storage, and ERP systems
  • Security: TLS in transit and AES-256 at rest

Key Timelines and Typical Deadlines

Key timing elements and external deadlines help ensure revisions are approved and implemented on schedule.

Revision Request:

Submit within agreed change window (e.g., 10 business days)

Review Period:

Allow 5–15 business days for internal review

Client Sign-off:

Client usually signs within 10 business days of delivery

Implementation:

Make changes within the agreed implementation window

Recordkeeping:

File executed agreement immediately and retain per retention policy

Common Preparation Mistakes to Avoid

  • Vague revision descriptions that fail to reference specific pages, sections, or version numbers, leading to disputes over what was intended or actually delivered.
  • Missing acceptance criteria or test protocols, causing sign-off without objective verification and resulting in repeated rework and billing disagreements.
  • Not defining responsibility for dependent third-party approvals or deliverables, which delays implementation when external inputs are required.
  • Inadequate signer authority checks where individuals sign without proper authorization, risking enforceability and prompting contract challenges.

Consequences of an Incorrect or Incomplete Agreement

Scope Dispute: Contract ambiguity leads to litigation
Payment Delay: Invoices contested or withheld
Rework Costs: Unexpected change orders increase expenses
Regulatory Risk: HIPAA or data rules may be violated
Invalid Signature: Improper signing can void agreement
Recordkeeping Penalty: Failure to retain may breach law

Practical Examples of Revision Agreements in Use

These brief examples show how a Revision Material Agreement clarifies scope, approvals, and ownership during iterative project work.

Software Vendor

A software vendor received a scope change request to add a new API endpoint after delivery; the client requested urgent deployment and compensatory terms.

  • Clarified fees and set a 10-business-day timeline.
  • The Revision Material Agreement specified the exact API endpoints, acceptance tests, payment milestones, and rollback procedures; signed electronically, it prevented disputes and allowed the vendor to begin prioritized development immediately with agreed payment terms.

Architectural Firm

An architectural firm issued revised construction drawings after regulatory feedback required design changes that affected structural details and material specifications.

  • Documented approval path and change-order payment.
  • The agreement attached annotated drawings, named the approvers, defined inspection checkpoints, and linked payment for change orders to milestone acceptance; this reduced on-site delays and provided a clear basis for contractor invoices.

eSignature Pricing and Feature Comparison for Revision Workflows

Compare vendor pricing and key eSignature features relevant to executing Revision Material Agreements. signNow appears first in this comparison table.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8 per user per month billed annually $15 per user per month billed annually $14 per user per month billed annually $19 per user per month billed annually $15 per user per month billed annually
Free Trial 7-day free trial, no card required Trial policies vary by vendor and plan Trial options vary by plan and region Trial availability depends on plan Trial availability depends on plan
Bulk Send Available on Business Premium and above Available on selected plans Available on enterprise and business tiers Available on paid plans Limited bulk options on some plans
Audit Trail Yes — full audit trail and metadata included Yes — audit logging and trail included Yes — audit trail available Yes — audit trail available Yes — audit history available
HIPAA Compliant Yes — BAA available on request Yes — BAA available on enterprise plans Yes — BAA options available No HIPAA BAA generally available No HIPAA BAA generally available
Envelope Cap No envelope cap; usage-based tiers available Limits such as 100 envelopes per user per year on some plans Vendor limits vary by plan Limits vary by plan and tier Limits vary by plan and tier

Frequently Asked Questions and Troubleshooting

Common questions about completing, signing, and enforcing a Revision Material Agreement, including digital execution, notarization, and record retention.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users