RFI Calculation Template

RFI Calculation Template

This RFI Calculation Agreement (the Agreement) is entered into by and between Client Name: and Contractor Name: . Project: .

WHEREAS

WHEREAS, the Client has requested information, clarification or directive through one or more Requests for Information ("RFI") that may affect the Contractor's scope, schedule or cost; and

WHEREAS, the parties desire a standardized method to document the basis, assumptions and calculations of cost and schedule impacts arising from RFIs and to record agreement on any equitable adjustments; and

WHEREAS, this document sets forth the calculations, attachments and approvals required to establish any change order, allowance or credited adjustment resulting from an RFI.

RFI IDENTIFICATION

Date Issued:   Originator:   Discipline:

SCOPE OF WORK AFFECTED

ITEMIZED CALCULATION

Provide itemized basis for direct costs. For each category complete the unit, quantity, unit price and extended amount fields.

Hours:   Rate:   Labor Cost (Hours x Rate):

Description:   Cost:

Name:   Amount:

Description:   Amount:

OVERHEAD, MARKUP & CONTINGENCY

Total Direct Cost (sum of labor, materials, subcontractor, equipment):

Overhead %: Overhead Amount:

Markup % (profit): Markup Amount:

Contingency %: Contingency Amount:

Total Proposed Adjustment (sum of direct cost, overhead, markup, contingency):

SCHEDULE IMPACT

Additional Days:   Critical Path Affected: Yes

PAYMENT TERMS

Compensation for approved RFI adjustment shall be: Amount: .

Late Payment Fee: . Any late payment shall accrue interest and may permit suspension of affected work after written notice as provided in this Agreement.

TERM AND TERMINATION

This calculation and any resulting adjustment becomes effective upon mutual written approval by the parties or as otherwise provided herein. Effective Date: .

Termination: Either party may terminate negotiation of this RFI adjustment with written notice delivered to the other party. Notice Period (days): .

CONFIDENTIALITY

All information exchanged in connection with RFIs, including cost breakdowns, labor rates, and proprietary methodologies, shall be treated as confidential by the receiving party and shall not be disclosed to third parties except to the extent required to perform the work or as required by law. Confidentiality shall continue for a period of years from the effective date.

APPROVALS AND ATTACHMENTS

Approver (Client):   Date:

Approver (Contractor):   Date:

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of the state of , without regard to conflicts of law principles.

ENTIRE AGREEMENT

This document, together with its attachments and any written approvals, constitutes the entire agreement between the parties with respect to the subject matter herein and supersedes all prior negotiations, representations and agreements, whether written or oral, related to the RFI adjustments described.

CERTIFICATION

The undersigned certify that the costs and schedule impacts documented above are true, accurate and prepared in accordance with accepted accounting and estimating practices. Supporting documentation is attached or available upon request.

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