RFQ Request for Quotation Solicitation

RFQ Request for Quotation Solicitation

Solicitation No.:     Issuance Date:     Submission Deadline:

Issuing Entity:     Respondent/Supplier Name:

WHEREAS

WHEREAS, Issuing Entity requires procurement of goods and/or services as described in this RFQ and intends to solicit competitive written quotations from qualified suppliers; and

WHEREAS, Respondent/Supplier represents that it has the capability, experience, and qualifications to supply the goods and/or perform the services in accordance with the requirements, specifications, and timelines set forth in this solicitation; and

WHEREAS, Issuing Entity intends to evaluate quotations based on price, compliance with specifications, delivery schedule, and other factors set forth in this RFQ and to award a contract to the Respondent whose quotation is determined to be the most advantageous to Issuing Entity.

Scope of Work

The Respondent shall furnish all labor, materials, equipment, and services necessary to perform the work described below. The work shall conform to the specifications, quality standards, and schedule set forth in this RFQ. All deliverables must be fit for their intended purpose and compliant with applicable laws and industry standards.

Itemized Pricing

Provide firm, itemized pricing for each line item. Unit prices must remain valid for the bid validity period specified below. Respondent is responsible for ensuring arithmetic accuracy.

Payment Terms

Payment will be made in accordance with the schedule and milestones accepted at award. All invoices must reference the Solicitation No. and be accompanied by required deliverable acceptance documentation. Respondent shall include full banking or remittance instructions if awarded.

Term and Termination

This RFQ contemplates award of a Purchase Order or Contract for the goods/services described herein. The initial term and any renewal terms shall be specified in the award document. Either party may terminate the resulting contract for cause upon written notice if the other party materially defaults and fails to cure within the notice period set forth below.

Confidentiality

The parties acknowledge that in the course of performance, each may disclose Confidential Information. "Confidential Information" means non-public information disclosed in any form that is identified as confidential or that a reasonable person would understand to be confidential given the nature of the information and the circumstances of disclosure.

The receiving party shall (a) use Confidential Information solely for purposes of performing under this RFQ and any resulting contract; (b) restrict disclosure to employees and subcontractors with a need to know and who are bound to protect confidentiality; and (c) employ reasonable safeguards to prevent unauthorized disclosure. Confidential Information does not include information that: (i) is or becomes generally available to the public through no breach by the receiving party; (ii) was lawfully in the receiving party's possession prior to disclosure; or (iii) is rightfully received from a third party without restriction.

Remedies for breach of confidentiality include injunctive relief and recovery of damages. The confidentiality obligations shall survive termination or expiration of any award for a period of three (3) years, unless otherwise specified in the award.

Award and Acceptance

Issuing Entity reserves the right to accept or reject any or all quotations, waive informalities or minor defects in quotations, and to award on the basis of whole or part of the quotation as deemed most advantageous. Acceptance of a quotation shall be by written Notice of Award or issuance of a Purchase Order. No contract or commitment exists until Issuing Entity issues a written award.

Submission Instructions

Submit one (1) original quotation and required attachments by the Submission Deadline. Quotations received after the deadline will be rejected. Quotation must include this completed RFQ cover information, itemized pricing, proposed schedule, references, and any required certifications.

Electronic submission (as permitted)    Hard copy / sealed delivery    In-person delivery

Governing Law; Compliance

This RFQ and any resulting award shall be governed by and construed in accordance with the laws of the jurisdiction indicated below without regard to choice-of-law principles. Respondent shall comply with all applicable federal, state, and local laws, rules, and regulations in the performance of any resulting award.

Entire Agreement

This RFQ, any appendices or attachments, and the written award document (if any) constitute the entire solicitation and agreement between Issuing Entity and Respondent with respect to the subject matter, and supersede all prior negotiations, representations, or agreements, whether written or oral. No amendment or modification shall be binding unless in writing and signed by an authorized representative of Issuing Entity.

Certifications and Representations

By submitting a quotation, Respondent certifies that: (a) the proposal is genuine and not collusive; (b) Respondent is legally authorized to conduct business in the governing jurisdiction; (c) the prices offered have been arrived at independently; and (d) Respondent will comply with all terms, conditions, and specifications of this RFQ if awarded.

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