Can this be e-signed?

Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted. To be valid, the transaction must show signer intent, consent to electronic records, attribution, and reliable record retention or reproduction.

Is notarization required?

Not typically. Standard roofing contracts do not require notarization to be valid. However, notarization may be requested for lender disbursements, public record filings, or by local preference; verify local requirements for permits and lien notices.

What if scope changes during work?

Use a written change order signed by both parties that describes new work, materials, price adjustment, and revised schedule. Absent a signed change order, contractors risk nonpayment and owners risk unapproved billing disputes.

How are payments protected?

Specify progress payments, retainage, milestone approvals, and accepted instruments. Protect payments with conditional or unconditional lien waivers tied to payment, and require contractor proof of insurance and worker compensation to reduce third-party lien exposure.

What warranties apply?

Include manufacturer warranty transfer terms and a contractor workmanship warranty specifying duration, scope, and repair obligations. Spell out claim procedures, inspection rights, and whether warranties survive property transfers.

How to handle disputes?

Specify dispute resolution steps such as negotiation, mediation, or arbitration, name the governing state law, define notice and cure periods, and include language on attorney fees and recovery of costs where permitted.

Electronic Signature
Templates
Miscellaneous
Roofing Company Agreement

Roofing Company Agreement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

ROOFING COMPANY AGREEMENT

This Roofing Company Agreement (the Agreement) is made and entered into as of Effective Date: by and between Roofing Company: with principal place of business at and Client Name: with mailing address at .

Recitals

WHEREAS, Roofing Company is duly licensed and insured to perform roofing construction, repair and replacement services and possesses the experience, personnel, and equipment necessary to perform the services described in this Agreement; and

WHEREAS, Client is the owner or authorized agent of the property located at and desires to engage Roofing Company to perform roofing services in accordance with the terms set forth herein; and

WHEREAS, the parties desire to set forth their mutual rights and obligations with respect to the roofing work to be performed.

Scope of Work

Description of Work

Roofing Company shall furnish all labor, materials, equipment, and supervision necessary to perform the work described above in a good and workmanlike manner consistent with industry standards. Any material substitutions or deviations from the described scope must be documented in a written change order signed by both parties.

Payment Terms

Total Contract Price Payment Schedule

Unless otherwise agreed in writing, Client shall pay Roofing Company as set forth in the Payment Schedule. A deposit is required prior to mobilization and is applied toward the Total Contract Price. Final payment is due upon substantial completion, after removal of job-site debris and acceptance by Client.

Late Payment Fee

In the event payment is not received within days after invoicing, a late fee of % per month, or the maximum permitted by law, shall accrue on the overdue balance. Minimum late charge: $.

Term and Termination

This Agreement shall commence on Start Date: and shall continue until Completion Date: , unless earlier terminated in accordance with this section.

Notice Period for Termination

Either party may terminate this Agreement for cause upon material breach by the other party, provided the breaching party fails to cure such breach within the notice period specified above. Client may terminate for convenience upon written notice, subject to payment for work performed, materials purchased, and reasonable demobilization costs.

Confidentiality

Each party shall maintain in confidence all non-public information disclosed by the other party in connection with this Agreement. Confidential information includes pricing, estimates, trade secrets, and any proprietary construction methods. Confidential information shall not include information that (a) was already known to the receiving party without obligation of confidentiality, (b) becomes publicly available other than by breach of this Agreement, or (c) is required to be disclosed by law or court order, in which case the receiving party shall give prompt written notice to allow the disclosing party to seek protective measures.

Insurance, Licenses and Indemnification

Roofing Company represents that it maintains workers' compensation, general liability, and automotive liability insurance in amounts customary for the roofing industry and will provide proof of such insurance upon request. Roofing Company shall indemnify and hold Client harmless from claims arising out of Roofing Company's negligent performance, except to the extent caused by Client's negligence.

Warranties

Roofing Company warrants that workmanship will be free from material defects for a period of years from completion. Manufacturer warranties for materials are separate and pass through to Client to the extent transferable.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to its conflict of laws principles.

Entire Agreement

This Agreement, together with any exhibits, attachments, and signed change orders, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations, or agreements, whether written or oral. No amendment shall be effective unless in writing and signed by both parties.

Miscellaneous

If any provision of this Agreement is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. Neither party may assign this Agreement without the prior written consent of the other, except that Roofing Company may assign to an affiliate or to a successor in interest in connection with a sale of substantially all of its assets.

Roofing Company:

By:

Date:

Client:

By:

Date:

What a Roofing Company Agreement Covers

The Roofing Company Agreement is a contractor-focused contract that defines the relationship between a property owner and a roofing contractor. It specifies scope of work, materials, payment schedule, timelines, permitting responsibilities, warranties, insurance and lien-waiver terms. The agreement allocates risk for weather-related delays, unexpected repairs, and change orders, and it identifies who obtains building permits and inspections. Properly drafted, the document reduces disputes, supports insurance or warranty claims, and creates a clear basis for progress payments and final acceptance. It is commonly used for residential and commercial projects.

Why a Written Roofing Agreement Matters

A Roofing Company Agreement clarifies expectations, reduces ambiguity about materials and timelines, and preserves rights for payment and lien enforcement. Clear terms help avoid disputes, support insurance claims and provide enforceable remedies if work is defective or payments are late.

Who Typically Prepares and Signs This Agreement

Typical users who complete this agreement include property owners, roofing contractors, project managers, and construction attorneys.

Residential property owners overseeing roof replacements or repairs who want a written scope and payment plan.
Licensed roofing contractors documenting materials, warranties, timelines, and formal change-order procedures for risk management.
General contractors and property managers coordinating multiple trades, permits, and invoice approvals on larger commercial or multifamily jobs.

Use this agreement whenever written terms are needed to manage expectations, secure payments, and document warranties.

Core Clauses Every Roofing Company Agreement Should Include

Primary clauses and provisions to include in a professional Roofing Company Agreement that increase clarity, allocate risk, and support enforceability in disputes.

Parties

Identify owner and contractor with legal names, business type, contact information, and contract representative authorized to approve change orders.

Scope

Detailed description of roofing work, materials, measurements, workmanship standards, and any exclusions or assumptions.

Payment

Total contract price, deposit, schedule, retainage, late fees, and lien waiver conditions tied to payment.

Schedule

Start date, milestone dates, completion deadline, weather delay clauses, and permit-dependent timing provisions.

Change Orders

Process for approving additional work, pricing method (unit price or percentage), and time extensions.

Warranties

Manufacturer warranty transfer terms and contractor workmanship obligations, including duration and claim procedures.

Step-by-Step: How to Complete the Agreement

Follow these steps to complete a Roofing Company Agreement accurately and reduce downstream disputes quickly.

01

Identify parties: Enter full legal names and business entities for each party.
02

Define scope: Describe roof sections, materials, and exact services to be performed.
03

Set payment: State total price, deposit, milestones, retainage and accepted payment methods.
04

Sign and date: All parties sign, date, and include printed names and titles.

Typical Execution Flow for a Roofing Agreement

Typical routing and execution flow for a Roofing Company Agreement, applicable to both paper and electronic signing workflows.

Upload document: Insert finalized template and required exhibits
Place fields: Add signature, date, and conditional fields
Send to signers: Email or secure link delivers document for signature
Receive completed: Signed copy and audit trail returned to all parties

Recommended Online Workflow Settings

Common online workflow settings to configure for clear execution, signer authentication, and record retention of Roofing Company Agreements.

Field	Configuration
Signer Authentication	Email or SMS code; optional KBA
Conditional Fields	Show change-order fields when cost exceeds threshold
Bulk Send	Use for multiple similar contracts to owners
Retention	Retain signed PDF and audit trail per policy

Technical Requirements for Digital Completion

Electronic signing can use web, mobile, or integrated CRM workflows; verify file formats and authentication.

Integrations: Salesforce, NetSuite, Microsoft 365 and more
File types: PDF, DOCX, HTML supported
Authentication: Email, SMS, SSO, advanced auth

Key Dates and Deadline Items to Include

Key dates to include in the Roofing Company Agreement and typical deadline expectations for performance and claims.

Effective date:

Contract start date; use MM/DD/YYYY format

Commencement date:

Work start day or after permit issuance

Completion date:

Expected finish date or specified milestone schedule

Payment due dates:

Deposit, progress, and final payment deadlines

Warranty claim period:

Start date and duration for workmanship warranty

Common Preparation Mistakes to Avoid

Missing or vague scope descriptions lead to disputes; vague phrasing prompts change-order disagreements and payment withholding that slow project completion.
Incorrect legal names, omitted business entity designations, or absent contractor license numbers can delay payments and obstruct lien filings.
Failing to attach permits, warranty paperwork, or insurance certificates increases liability during inspections and can delay final approval or payment.
No defined change-order process causes unpaid work and competing claims about whether extra work was authorized or billable.

Penalties and Risks from an Incorrect Agreement

Contract disputes: Costly litigation and delays

Payment liens: Mechanic's lien filings

Permit violations: Stop-work orders, fines

Budget overruns: Change orders increase costs

Tax consequences: Backup withholding triggers

Invalid signatures: Enforceability challenges

eSignature Vendor Pricing and Feature Snapshot

Pricing and feature comparison of leading eSignature vendors frequently used for roofing contracts; signNow listed first.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	Yes, 7-day trial	Varies by plan	Varies by plan	Yes, limited	Yes, limited
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No envelope cap	100 envelopes/user/year	Varies by plan	Varies by plan	Varies by plan

Practical Tips for Accurate and Efficient Completion

Practical tips to make Roofing Company Agreements clearer, enforceable, and easier to manage for field teams and owners.

Be specific about materials and exact scope

Avoid vague terms; list material brands, gauge, and coverage area. Include drawings, measurements, and explicit exclusions. Detailed scope prevents disputes, narrows change-order claims, and supports accurate permit applications and insurer reviews.

Document changes with signed change orders

Require written change orders signed by both parties that state price adjustments, timeline impacts, and who is responsible for additional permits. Link payment for changes to signed approval to prevent unpaid work and preserve lien rights.

Attach permits, insurance, and warranties

Include copies or exhibit references for building permits, contractor license numbers, insurance certificates, and manufacturer warranty documentation to streamline inspections, claims, and closing procedures.

Use e-signature with robust authentication

When signing electronically, capture signer intent, consent, timestamp, and an audit trail. For consumer-facing transactions, provide ESIGN disclosures and ensure record retention meets ESIGN and UETA requirements.

Frequently Asked Questions About Roofing Company Agreements

Answers to common questions about execution, enforceability, and electronic signing of Roofing Company Agreements online.

Need help? Contact support

Can this be e-signed?
Yes. Electronic signatures are enforceable under the federal ESIGN Act (15 U.S.C. ch. 96) and state UETA statutes where adopted. To be valid, the transaction must show signer intent, consent to electronic records, attribution, and reliable record retention or reproduction.
Is notarization required?
Not typically. Standard roofing contracts do not require notarization to be valid. However, notarization may be requested for lender disbursements, public record filings, or by local preference; verify local requirements for permits and lien notices.
What if scope changes during work?
Use a written change order signed by both parties that describes new work, materials, price adjustment, and revised schedule. Absent a signed change order, contractors risk nonpayment and owners risk unapproved billing disputes.
How are payments protected?
Specify progress payments, retainage, milestone approvals, and accepted instruments. Protect payments with conditional or unconditional lien waivers tied to payment, and require contractor proof of insurance and worker compensation to reduce third-party lien exposure.
What warranties apply?
Include manufacturer warranty transfer terms and a contractor workmanship warranty specifying duration, scope, and repair obligations. Spell out claim procedures, inspection rights, and whether warranties survive property transfers.
How to handle disputes?
Specify dispute resolution steps such as negotiation, mediation, or arbitration, name the governing state law, define notice and cure periods, and include language on attorney fees and recovery of costs where permitted.

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