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Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at (“Contractor”) and , having an address at (“Owner”).

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package: Re-Roof Package:

Shingles Material: Brand/Color:

Year of Warranty: Spacing: Nails:

Felt: Size/Weight: Nails:

Roof Edging: Step Shingle Flashing:

Chimney Flashing: Chimney Counter Flashing:

Valley Flashing: Roof Fans/Vents:

Ice and Weather Shield: Rubberized Roofing:

Soil Pipe Flash Kit: Steel Valley:

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site").

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work.

Contractor shall be paid as follows:

9. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract.

10. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

11. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Washington.

13. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY:

Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof.

16. SUBCONTRACTING:

The work described above will in part will not be subcontracted to another person by the contractor whose signature appears below.

17. LOANS:

The owner does does not intend to obtain a loan in order to pay for all or part of the amount due under the contract.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Notes:

CUSTOMER'S RIGHT TO CANCEL

IF YOU HAVE INDICATED IN THIS CONTRACT THAT YOU INTEND TO OBTAIN A LOAN TO PAY FOR ALL OR PART OF THE WORK SPECIFIED IN THE CONTRACT, YOU HAVE THE RIGHT TO CHANGE YOUR MIND AND CANCEL THIS CONTRACT WITHIN THREE DAYS OF THE DATE WHEN THE LENDER PROVIDES YOU WITH YOUR TRUTH-IN-LENDING DISCLOSURE STATEMENT OR THE DATE WHEN YOU RECEIVE WRITTEN NOTIFICATION THAT YOUR LOAN WAS DENIED.

BE SURE THAT ALL PROMISES MADE BY YOUR CONTRACTOR ARE PUT IN WRITING BEFORE YOU SIGN THIS CONTRACT."

STATUTORY NOTICE REQUIRED FOR A CONTRACT FOR SALE, CONSTRUCTION, OR SUBSTANTIAL REMODEL OF A RESIDENCE

CHAPTER 64.50 RCW CONTAINS IMPORTANT REQUIREMENTS YOU MUST FOLLOW BEFORE YOU MAY FILE A LAWSUIT FOR DEFECTIVE CONSTRUCTION AGAINST THE SELLER OR BUILDER OF YOUR HOME. FORTY-FIVE DAYS BEFORE YOU FILE YOUR LAWSUIT, YOU MUST DELIVER TO THE SELLER OR BUILDER A WRITTEN NOTICE OF ANY CONSTRUCTION CONDITIONS YOU ALLEGE ARE DEFECTIVE AND PROVIDE YOUR SELLER OR BUILDER THE OPPORTUNITY TO MAKE AN OFFER TO REPAIR OR PAY FOR THE DEFECTS. YOU ARE NOT OBLIGATED TO ACCEPT ANY OFFER MADE BY THE BUILDER OR SELLER. THERE ARE STRICT DEADLINES AND PROCEDURES UNDER STATE LAW, AND FAILURE TO FOLLOW THEM MAY AFFECT YOUR ABILITY TO FILE A LAWSUIT.

DISCLOSURE STATEMENT TO CUSTOMER

This contractor is registered with the state of Washington, registration no. , and has posted with the state a bond or deposit of for the purpose of satisfying claims against the contractor for breach of contract including negligent or improper work in the conduct of the contractor’s business. The expiration date of this contractor’s registration is .

THIS BOND OR DEPOSIT MIGHT NOT BE SUFFICIENT TO COVER A CLAIM THAT MIGHT ARISE FROM THE WORK DONE UNDER YOUR CONTRACT.

This bond or deposit is not for your exclusive use because it covers all work performed by this contractor. The bond or deposit is intended to pay valid claims up to that you and other customers, suppliers, subcontractors, or taxing authorities may have.

FOR GREATER PROTECTION YOU MAY WITHHOLD A PERCENTAGE OF YOUR CONTRACT.

You may withhold a contractually defined percentage of your construction contract as retainage for a stated period of time to provide protection to you and help insure that your project will be completed as required by your contract.

YOUR PROPERTY MAY BE LIENED.

If a supplier of materials used in your construction project or an employee or subcontractor of your contractor or subcontractors is not paid, your property may be liened to force payment and you could pay twice for the same work.

FOR ADDITIONAL PROTECTION YOU MAY REQUEST THE CONTRACTOR TO PROVIDE YOU WITH ORIGINAL “LIEN RELEASE” DOCUMENTS FROM EACH SUPPLIER OR SUBCONTRACTOR AT YOUR PROJECT.

The contractor is required to provide you with further information about lien release document if you request it. General information is also available from the state Department of Labor and Industries.

Acknowledgement of Receipt of Notice to Customer:

Dated this day of of the year .

Customers Full Name and Signature

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What a Roofing Contract Is and When It Applies

A Roofing Contract is a written agreement between an owner and a roofing contractor that documents scope of work, materials, price, schedule, permitting responsibilities, insurance and payment terms. It allocates risk, establishes milestones, and supports lien and warranty rights. Properly executed, the contract creates enforceable obligations under state contract law and, when signed electronically in the United States, meets legal standards in the ESIGN Act (15 U.S.C. §7001) and UETA where adopted.

Why a Clear Roofing Contract Matters

A clear contract reduces disputes, documents permit and insurance responsibilities, and sets payment and change-order rules that protect both parties. It also provides evidence for lien, warranty and insurance claims and can streamline approvals when executed with an audit trail.

Why a Clear Roofing Contract Matters

Who Typically Prepares and Signs a Roofing Contract

The contract is completed by the contractor and provided to the property owner or authorized representative before work begins.

  • Licensed contractors and subcontractors responsible for scope, materials, and compliance.
  • Homeowners or property managers who approve work, payments, and change orders.
  • Lenders, insurance adjusters, or property investors who review scope and lien waiver terms.

Each signer should have authority to bind their party and verify licensing, insurance and permit responsibilities before signing.

Essential Sections to Include in a Professional Roofing Contract

A complete contract organizes obligations, payment flow, timelines, materials, and legal protections so stakeholders understand risks and remedies.

Parties

Identify full legal names and business entities for owner and contractor, including contractor license number and primary contact for notices.

Scope of Work

Describe tasks, roof areas, and exclusions with measurable terms (square footage, material brands, and substrate preparation) to reduce ambiguity.

Materials

Specify product types, warranties, manufacturer names, color, and acceptable substitutions so owner expectations align with delivered materials.

Payment Terms

State total price, installment schedule, retainage, accepted payment methods, and consequences for late payment or nonpayment.

Schedule

Provide start and completion dates, milestone ties to payments, weather contingencies, and procedures for change-order timing.

Permits & Insurance

Assign permit procurement responsibilities, list required insurance coverages, and require certificates of insurance prior to mobilization.

Required Contract Data Elements at a Glance

Contractor License: State license number
Insurance: COI limits listed
Project Address: Full street address
Price: Total and payment schedule
Start Date: MM/DD/YYYY format
Signatures: Authorized signatory names

Step-by-Step: Completing the Roofing Contract

Follow these steps in order to prepare, verify and execute a roofing contract that reduces risk and streamlines approval.

  • 01
    Gather documents: License, COI, permits
  • 02
    Complete fields: Populate names, scope, price
  • 03
    Review terms: Check change orders and liens
  • 04
    Execute signatures: Sign and distribute copies

Where to Send, File, or Store the Executed Contract

After execution, distribute the signed contract to parties and retain copies in systems that preserve timestamps and audit trails.

  • Owner Copy: Owner retains original digital or printed copy
  • Contractor Copy: Contractor stores signed agreement and COI
  • Lender / Insurer: Provide to lender or adjuster if required
  • Local Building Department: File permit documentation per local rules

Configuring an Online Roofing Contract Workflow

Set up a digital workflow to automate field placement, signer order, and attachments to reduce manual errors and speed execution.

Field Configuration
Authentication Email link or SMS code
Signer Order Contractor first, owner second
Attachments Attach license and COI PDF
Conditional Fields Show change-order fields when checked

Digital Signing and Integration Considerations

Use an eSignature platform that supports audit trails, secure storage, and integrations with cloud and project systems.

  • File formats: PDF, DOCX supported
  • Integrations: Connect to Procore, Google Drive
  • Authentication: SMS code or KBA

Choose a provider that complies with ESIGN and UETA, offers AES-256 at-rest encryption and TLS in transit, and can deliver a tamper-evident audit trail for signed roofing contracts.

Penalties and Risks from an Incorrect or Incomplete Contract

Mechanic's Lien Risk: Loss or dispute exposure
Permit Violations: Fines or stop-work orders
License Violations: Civil penalties, suspension
Insurance Gaps: Denied claims
Payment Disputes: Collection and litigation costs
Unenforceable Terms: Contract may be void

Common Mistakes When Preparing a Roofing Contract

  • Incomplete scope descriptions that omit flashing, underlayment or ventilation lead to costly change orders and disputes over whether items are included in the base price.
  • Failing to verify contractor license and insurance before work begins can leave the owner exposed to liability and may invalidate insurance coverage for job-site injuries.
  • Vague payment schedules tied to subjective milestones enable disagreements; tie payments to measurable outputs such as 'roof deck cleared and underlayment installed'.
  • Not attaching required permits or municipal approvals in the contract can result in stop-work orders, fines, and delayed final inspections.

Practical Tips for Accurate and Efficient Completion

Adopt practices that reduce friction, ensure compliance, and speed execution while preserving evidence of consent and delivery.

Verify licensing and insurance before signing
Confirm contractor license numbers and obtain current certificates of insurance listing required coverages and policy effective dates; store those documents with the signed contract to support claims or permit inspections.
Specify measurable milestones and retainage
Link progress payments to verifiable milestones (inspections, material delivery) and include a retainage amount to incentivize timely completion and ensure punch-list work is finished.
Use clear change-order procedures
Require written, signed change orders that include pricing, schedule impact and authorization, and attach them to the master contract to avoid later disputes over scope and cost.
Prefer signed electronic records with audit trails
Use an ESIGN/UETA-compliant eSignature system that records signer identity, timestamp, IP and document history to reduce turnaround and create a defensible record of agreement.

eSignature Pricing and Feature Snapshot for Roofing Contracts

Pricing and feature availability vary by vendor and plan. Below is a high-level comparison with signNow listed first for reference.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Roofing Contracts

Answers to common questions about execution, e-signing, notarization, signatures authority, cancellations and disputes for roofing contracts.


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