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Roofing Contract for Contractor Pennsylvania

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at (“Contractor”) and , having an address at (“Owner”).

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:
Re-Roof Package:
Shingles Material:
Brand/Color:
Year of Warranty:
Spacing:
Nails:
Felt:
Size/Weight:
Nails:
Roof Edging:
Step Shingle Flashing:
Chimney Flashing:
Chimney Counter Flashing:
Valley Flashing:
Roof Fans/Vents:
Ice and Weather Shield:
Rubberized Roofing:
Soil Pipe Flash Kit:
Steel Valley:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME AND START OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability insurance covering personal injury in an amount not less than $50,000 and insurance covering property damage caused by the work of a home improvement contractor in an amount not less than $50,000, workers compensation and builder's risk insurance. The current amount of insurance maintained is as follows: .

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

Total Sales Price Due: $

Downpayment Made: $

Amount Advanced for Special Materials: $

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of twenty (20) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than twenty (20) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Pennsylvania.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. SUBCONTRACTORS:

15. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

16. WARRANTY: Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

* Insert heading “Home Improvement Installment Contract” here if applicable

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

Registration Number

Name and Address of License Holder

Phone Number

OWNER OR AUTHORIZED AGENT:

Signature

Print Name

Date

NOTICES TO OWNER

The official registration number of [contractor name] can be obtained from the Pennsylvania Office of Attorney General's Bureau of Consumer Protection by calling toll-free within Pennsylvania 1-888-520-6680. Registration does not imply endorsement.

You, the buyer, may cancel this transaction at any time prior to midnight of the third business day after the date of this transaction. See the attached notice of cancellation form for an explanation of this right.

Notice of Cancellation

You may cancel this transaction, without any penalty or obligation, within three business days from the above date. If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled. If you cancel, you must make available to the seller at your residence in substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within twenty days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice, or send a telegram, to (name of seller), at (address of seller's place of business) not later than midnight of (date).

I hereby cancel this transaction.

Date

Buyer's Signature

Notice of Cancellation

You may cancel this transaction, without any penalty or obligation, within three business days from the above date. If you cancel, any property traded in, any payments made by you under the contract or sale, and any negotiable instrument executed by you will be returned within ten business days following receipt by the seller of your cancellation notice, and any security interest arising out of the transaction will be cancelled.

If you cancel, you must make available to the seller at your residence in substantially as good condition as when received, any goods delivered to you under this contract or sale; or you may, if you wish, comply with the instructions of the seller regarding the return shipment of the goods at the seller's expense and risk. If you do make the goods available to the seller and the seller does not pick them up within twenty days of the date of your notice of cancellation, you may retain or dispose of the goods without any further obligation. If you fail to make the goods available to the seller, or if you agree to return the goods to the seller and fail to do so, then you remain liable for performance of all obligations under the contract.

To cancel this transaction, mail or deliver a signed and dated copy of this cancellation notice or any other written notice, or send a telegram, to (name of seller), at (address of seller's place of business) not later than midnight of (date).

I hereby cancel this transaction.

Date

Buyer's Signature

Emergency Waiver Form

Emergency Work Authorization

You, the buyer, having initiated the contract for the goods and services of (enter the name of the seller), the seller, for the remediation of a bona fide emergency hereby authorize the seller to immediately proceed with the delivery of goods or the performance of services necessary to remedy the bona fide emergency. By providing the seller with this authorization, you agree to make full payment for the goods or services provided. You agree not to exercise the rights afforded you by the Unfair Trade Practices and Consumer Protection Law to cancel the contract within three business days from the above date.

You, the buyer, attest that the attached estimate is an accurate description of the goods and services which will be provided by the seller for the correction of the bona fide emergency:

Enter text✕

What the Roofing Contract for Contractor Pennsylvania Covers

Roofing Contract for Contractor Pennsylvania is a written agreement used by roofing contractors and property owners in Pennsylvania to define scope, materials, labor, schedule, payment terms, warranties, insurance and indemnity. It documents permit responsibilities, inspection milestones, change order procedures, acceptance criteria and remedies for defects. The form supports residential and small commercial projects and should identify roof type, manufacturer warranties, lead times for materials, safety obligations, lien waiver conditions, and dispute resolution mechanisms to reduce misunderstandings and improve enforceability under Pennsylvania law.

Why a Clear Pennsylvania Roofing Contract Matters

A precise Roofing Contract for Contractor Pennsylvania allocates risk, fixes payment timing, and records consent to scopes and change orders. It reduces disputes, preserves rights to pursue mechanic’s liens or bond claims, helps satisfy permit and inspection obligations, and provides documentary evidence for insurance and warranty claims.

Why a Clear Pennsylvania Roofing Contract Matters

Who Typically Uses This Pennsylvania Roofing Contract

Roofing contractors, subcontractors, property owners, and project managers use this contract to set clear expectations and legal obligations before work begins.

  • Licensed roofing contractors — records scope, licensing status, insurance, and permit responsibilities for each job.
  • Property owners/homeowners — confirm costs, timelines, payment schedule, and warranty terms before work begins.
  • Subcontractors and suppliers — reference contract exhibits for payment, change orders, and lien waiver conditions.

Standardizing the form across projects simplifies administration, supports permit compliance, and helps preserve enforceable rights on each job.

Who Signs and What Their Role Means

Contractor — Licensee

As the licensed roofing contractor or authorized company officer, this signer accepts contractual performance obligations, compliance with Pennsylvania building codes and permit duties, responsibility to maintain required insurance, and liability for workmanship and warranty obligations during the stated warranty period.

Owner — Property Owner

The property owner or authorized agent is responsible for timely payment per the schedule, providing reasonable site access for inspections and work, approving change orders in writing, and maintaining records needed to respond to permit or lien challenges.

Essential Data Fields to Include

Contractor Name: Full legal business name as licensed in Pennsylvania.
License Number: Contractor license or registration identifier.
Scope of Work: Concise description of roofing tasks and exclusions.
Start / Completion Dates: Planned start and substantial completion dates.
Price & Payment: Total price, payment schedule, and retainage terms.
Insurance Details: Liability and worker's comp insurance limits listed.

Step-by-Step: Filling the Roofing Contract

Follow these sequential steps to complete the Roofing Contract for Contractor Pennsylvania accurately and consistently.

  • 01
    Prepare Documents: Gather license, insurance, and scope attachments before drafting.
  • 02
    Complete Fields: Enter names, dates, prices, and detailed scope using MM/DD/YYYY format where required.
  • 03
    Review Change Orders: Specify how changes are authorized, priced, and documented in writing.
  • 04
    Sign and Distribute: Obtain signatures and provide each party a copy with audit trail.

How to Customize and Complete the Contract Online

Configure a digital workflow to place fields, set authentication, and route copies to stakeholders.

Field Mapping Place signature, date, and initial fields; mark required fields clearly.
Authentication Choose email, SMS code, or knowledge-based verification for signers.
Templates Save a template for recurring roofing project types to speed setup.
Notifications Enable reminders and completion emails for owner and contractor.
Payment Requests Attach invoices or payment links where progress payments are due.

Where to Send and File the Signed Contract

After signing, distribute the final contract to all parties and any relevant offices or records systems as required.

  • Owner Copy: Provide the property owner a fully executed PDF for records.
  • Contractor File: Store the executed contract in the contractor's project folder and accounting system.
  • Permit Office: Include contract summary if the municipal permit process requires contractor documentation.
  • Lien & Title Records: Retain executed contract to support mechanic’s lien or payment bond claims if needed.

Digital Signing and Distribution Considerations

Choose an eSignature platform that supports secure signing, audit trails, and the file formats you use.

  • File Formats: PDF and DOCX supported.
  • Integrations: Connectors for Procore, NetSuite, Salesforce.
  • Authentication: Email, SMS, or advanced options.

Typical Timelines and Deadlines to Record

Record critical dates in the contract to control expectations and preserve rights.

Contract Effective Date:

Date when obligations, warranties and timelines begin.

Commencement Date:

Agreed start date for on-site work.

Progress Payment Dates:

Dates tied to milestones, inspections, or percentage complete.

Substantial Completion:

Date when work is usable for intended purpose.

Warranty Start:

When manufacturer and workmanship warranty periods begin.

Common Mistakes to Avoid When Preparing the Contract

  • Vague scope descriptions leading to disputes over excluded items and additional charges.
  • Unclear payment milestones or absent retainage provisions that create cashflow disputes.
  • Missing contractor license or insurance verification before work starts, increasing risk exposure.
  • Failure to document change orders in writing and obtain owner approval for extra work.

Risks and Penalties of an Incorrect or Incomplete Contract

Mechanic's Lien Risk: Loss of lien rights if notice requirements not met.
Payment Delays: Ambiguous terms cause withheld payments or disputes.
Permit Noncompliance: Code violations and stop-work orders possible.
Insurance Gaps: Uninsured claims expose contractor and owner.
Tax Reporting: Incorrect payee data triggers withholding or penalties.
Contract Voidance: Invalid signatures or missing authority may void agreement.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce errors, speed processing, and preserve enforceability for roofing contracts in Pennsylvania.

Use Clear Scope Language
Define materials, quantities and exclusions precisely. Attach manufacturer specifications and schematic diagrams to avoid later disputes over substitutions or coverage.
Link Payments to Milestones
Tie each payment to measurable milestones or inspection approvals. Include retainage and final acceptance criteria to ensure punch-list completion prior to final payment.
Document Change Orders
Require written change orders with cost and schedule impact signatures from both parties before work proceeds to avoid unauthorized extra charges.
Verify Insurance and Licensing
Confirm active contractor license and current insurance certificates before mobilization; retain copies in the project file for claims and permit inspections.

eSignature Vendor Comparison for Roofing Contract Workflows

Comparison of common eSignature criteria to inform platform selection. signNow is listed first per vendor comparison conventions.

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Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Roofing Contract for Contractor Pennsylvania

Answers to common questions about validity, signatures, notarization, change orders, liens, and revocation for Pennsylvania roofing contracts.


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