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Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at (“Contractor”) and , having an address at (“Owner”).

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:      Re-Roof Package:

Shingles Material:    Brand/Color:

Year of Warranty:    Spacing:    Nails:

Felt:    Size/Weight:    Nails:

Roof Edging:    Step Shingle Flashing:

Chimney Flashing:    Chimney Counter Flashing:

Valley Flashing:    Roof Fans/Vents:

Ice and Weather Shield:    Rubberized Roofing:

Soil Pipe Flash Kit:    Steel Valley:

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project.

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before .

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract.

10. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

11. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of South Dakota.

13. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY:

Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof.

AGREED: CONTRACTOR

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER

Signature

Print Name

Date

Notice to Owner: You may cancel this contract within seventy-two hours after you: (a) Have entered into the contract; or (b) Have been notified that your property insurance carrier has denied coverage for your claim, in whole or in part, to pay for the goods and services to be provided under this contract. See attached notice of cancellation form for an explanation of this right.

NOTICE OF CANCELLATION

You may cancel this contract for any reason within seventy-two hours after entering into this contract. In addition, if your insurer denies coverage for your claim, in whole or in part, to pay for goods and services to be provided under this contract, you may cancel the contract by mailing or delivering a signed and dated copy of this cancellation notice or any other written notice to at at any time within seventy-two hours after you have been notified that your claim has been denied.

I HEREBY CANCEL THIS TRANSACTION.

(date)

(Insured's signature)

NOTICE OF CANCELLATION

(enter date of transaction)

(Date)

YOU MAY CANCEL THIS TRANSACTION, WITHOUT ANY PENALTY OR OBLIGATION, WITHIN THREE BUSINESS DAYS FROM THE ABOVE DATE.

TO CANCEL THIS TRANSACTION, MAIL, OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE, OR SEND A TELEGRAM, TO AT NOT LATER THAN MIDNIGHT OF .

I HEREBY CANCEL THIS TRANSACTION.

(Date)

(Buyer's signature)

Enter text✕

What a Roofing Contract Covers

The Roofing Contract is a written agreement between a property owner and a roofing contractor that sets out the scope of work, materials, schedule, payment terms, warranties, and responsibilities for a roofing project. It formalizes expectations for both parties, establishes project milestones, and creates a legal basis for remedies if performance or payment disputes arise. Typical Roofing Contracts cover inspection findings, permit procurement, change orders, insurance and lien waiver provisions, cleanup obligations, and acceptance criteria for completed work. Clear, complete contracts reduce ambiguity and help manage cost and schedule risk.

Why a Written Roofing Contract Matters

A Roofing Contract provides legal clarity, allocates risk, and documents agreed pricing and schedules so both owner and contractor understand obligations. It supports payment enforcement, warranty claims, insurance submissions, and dispute resolution while documenting approvals for change orders and unexpected work.

Why a Written Roofing Contract Matters

Typical Parties Involved with a Roofing Contract

Property owners, general contractors, roofing subcontractors, and property managers commonly draft, negotiate, or sign Roofing Contracts to manage projects.

  • Residential property owners hiring roofing services and requiring written scope, timeline, and warranty terms.
  • Commercial building owners and facility managers overseeing multi-roof systems and phased installations.
  • Roofing contractors and subcontractors agreeing service terms, materials, payment schedule, and change-order procedures.

Use a written Roofing Contract for projects with measurable cost, timeline, permit, or warranty implications to reduce disputes.

Who Signs and Why

Homeowner

A homeowner signs to authorize work and accepts responsibility for payments and access. They should confirm contractor licensing, verify insurance coverage, understand payment milestones, and retain copies of permits and warranties. Accurate contact and property details ensure enforceability and facilitate warranty or dispute claims.

Roofing Contractor

The roofing contractor executes the agreed scope, secures necessary permits, maintains insurance, and documents change orders. Contractors must provide clear schedules, material specifications, warranty details, and lien waiver terms to avoid payment delays and comply with state contractor licensing and consumer protection requirements.

Essential Sections to Include in the Roofing Contract

Core sections of a Roofing Contract define scope, price, schedule, warranties, insurance, change orders, and dispute resolution to clarify obligations and manage risk.

Scope of Work

Describe materials, tear-off or overlay, ventilation, flashing, underlayment, drainage, and any substrate repairs. Specify measurable deliverables so invoices and inspections can confirm completed scope without ambiguity.

Price & Payments

State total contract price, deposit amount, schedule of progress payments, retainage, accepted payment methods, and consequences for late payment or nonpayment to protect both parties.

Project Schedule

Include start date, estimated completion date, milestones, weather allowances, permit timelines, and responsibilities for delays; tie payment milestones to completed deliverables.

Permits & Insurance

Assign responsibility for permit acquisition, list required permits, confirm contractor liability and workers' compensation insurance limits, and require proof of insurance before work begins.

Warranties

Detail manufacturer and contractor warranties, specify duration in months or years, define coverage limits and exclusions, and outline claim procedures, response times, and repair obligations.

Change Orders

Require written change orders for scope, price, or schedule adjustments, describe approval workflow, and state pricing method for additional work, including unit rates or time-and-materials basis.

Step-by-Step: Preparing and Executing a Roofing Contract

Follow these sequential steps to prepare, execute, and store a Roofing Contract to ensure compliance and enforceability.

  • 01
    Prepare Document: Assemble scope, price, schedule, and permit details
  • 02
    Review & Negotiate: Confirm materials, timelines, and payment milestones
  • 03
    Sign & Notarize: Collect signatures; notarize if state requires
  • 04
    Archive: Save executed copy and retain per retention rules

How to Amend or Revise an Executed Roofing Contract

Use this quick reference when amending or revising an executed Roofing Contract to document changes and maintain enforceability.

01

Identify Amendment:

Document what must change and why.
02

Draft Amendment:

Draft concise amendment stating exact changes.
03

Review Parties:

Have all affected parties and legal counsel review.
04

Sign Amendment:

Collect signatures and dates from authorized signers.
05

Distribute Copies:

Send executed amendment to all stakeholders and permit offices.
06

Archive Records:

Store executed amendment with original contract records.

Setting Up an Online Roofing Contract Workflow

Configure an online Roofing Contract workflow for secure signing, conditional fields, and automated routing to stakeholders.

Field Configuration
Authentication Email link by default; SMS code optional for added security
Conditional Fields Show fields when scope or permit responses trigger them automatically
Routing Order Specify signer order and parallel recipients for approvals
Notifications Email reminders, completion alerts, and PDF delivery to stakeholders

Technical Requirements for Digital Signing and Exchange

Choose platforms compatible with PDF, DOCX, and mobile signing; ensure TLS and AES encryption in storage and transit.

  • File Formats: PDF and DOCX support
  • Integrations: Connect to NetSuite, Salesforce, Procore
  • Authentication: Email, SMS, or two-factor

Where to Send and File a Completed Roofing Contract

Typical Roofing Contract routing shows where to send completed agreements, who must receive copies, and when to file permits or warranties.

  • Owner Copy: Deliver executed copy to property owner and retain digital record.
  • Contractor Copy: Provide contractor with signed copy and warranty paperwork.
  • Permit Office: Submit permit applications or proof where required by jurisdiction.
  • Insurance Carrier: Send certificate and proof of policy when requested.

Common Errors When Preparing a Roofing Contract

  • Using vague scope descriptions that omit material types, installation methods, or repair limits, leading to disputes over whether work was completed per expectation.
  • Failing to document change orders in writing and continuing with additional work creates payment and liability conflicts between owner and contractor.
  • Accepting large cash deposits without lien waiver provisions or escrow safeguards increases financial risk for owners and complicates contractor accountability.
  • Not verifying contractor licensing and insurance before work starts exposes owners to liability and may invalidate warranty or insurance claims.

Risks and Potential Consequences

Mechanic's Lien: Contractor may file lien against property
License Violations: Fines and stop-work orders possible
Permit Noncompliance: Permit denial or civil penalties
Withholding Payment: Owner risk of breach claim
Warranty Claim Risk: Unclear terms can void coverage
Delay Damages: Liquidated damages or claims

Comparing eSignature Vendors for Roofing Contract Workflows

This vendor comparison highlights starting prices and core features relevant to Roofing Contract e-signing and legal compliance.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial No No Trial available Trial available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Practical Examples of Roofing Contracts in Use

Examples show how Roofing Contracts are used for residential repairs and commercial re-roofs with different clauses and approvals.

Residential Repair

A homeowner engaged a local roofer for storm damage repairs with a written contract detailing materials, payment schedule, and cleanup responsibilities.

  • Change orders documented in writing promptly.
  • When a dispute arose over replacement shingle grade, the contract's material specifications and documented approvals expedited resolution and limited additional cost exposure for both parties.

Commercial Re-Roof

A property manager contracted a licensed roofing company for a phased commercial re-roof with milestone payments and performance security.

  • Performance bond ensured project completion and payment security.
  • Detailed schedules, subcontractor lists, and inspection sign-offs allowed phased tenant relocations and minimized downtime; clear warranty and maintenance transition clauses reduced post-installation disputes and ensured regulatory compliance for building permits.

Best Practices for Accurate and Enforceable Roofing Contracts

Follow these best practices to draft enforceable Roofing Contracts that reduce disputes and simplify compliance with permits and warranties.

Specify exact materials and manufacturers
List manufacturer names, product codes, color, warranties, and equivalent acceptable alternatives. Avoid generic terms like 'quality materials' and include manufacturer's installation requirements to maintain warranty validity and ensure consistent inspection criteria.
Define payment schedule and conditions clearly
Tie specific payment amounts to completed milestones, inspections, or material delivery. Require lien waivers upon progress payments, describe accepted payment methods, and avoid excessive upfront deposits to reduce financial risk for owners and encourage contractor performance.
Require written change orders with approvals
Specify how change orders are proposed, priced, and approved; set timeframes for written acceptance, adjust payment and schedule accordingly, and ensure both parties sign any modification to prevent unauthorized work or disputed charges.
Verify licenses and insurance before work begins
Obtain contractor license numbers, verify active status with state authority, request certificates of insurance naming owner as additional insured when required, and retain copies before work starts to mitigate liability and support claims if injuries or property damage occur.

Key Dates and Deadlines to Track in a Roofing Contract

Key deadlines in Roofing Contracts include signature, permit submission, start and completion dates, inspection windows, and final payment milestones.

Deadline for Contract Signing and Execution:

Sign before work begins to lock scope and price.

Permit Application and Approval Window:

Submit permits promptly; approval may affect schedule.

Work Commencement and Mobilization Date:

Start date set; weather allowances may extend timeline.

Mid-Project Inspections and Milestones:

Schedule inspections and confirm milestone completions for payments.

Final Completion and Final Payment Deadline:

Accept final walk-through, remedy defects, then issue final payment.

Sequential Milestones from Contract to Warranty

Sequential milestones help track Roofing Contract progress from planning through permit approval, construction, final inspection, and warranty acceptance and closure.

01

Pre-Construction Planning

Finalize scope, permits, and material procurement before mobilization.

02

Mobilization and Installation

Begin on-site work, manage safety, and follow schedule milestones.

03

Inspection and Punchlist

Complete inspections, address defects, and document acceptance criteria.

04

Warranty Activation and Closure

Record warranty start date and provide maintenance instructions.

Key Data Elements to Include for Security and Traceability

Contractor License: License number and issuing state
Scope Summary: Brief project description and limits
Contract Price: Total and payment schedule
Start Date: Enter as MM/DD/YYYY format
Insurance Proof: Policy numbers and limits
Signature Block: Signatures and dates for all parties

Frequently Asked Questions About Roofing Contracts

Answers to common questions about Roofing Contracts, including signature validity, notarization needs, lien rights, dispute resolution, and document retention.


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