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Roofing Contract

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

2. WORK SITE:

The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION:

Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS:

Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE:

Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE:

If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK:

Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT:

A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE:

If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT:

Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of South Carolina.

13. ATTORNEYS’ FEES AND COSTS:

If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY:

Shingles guaranteed under manufacturer’s warranty for a period of year(s). Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within year(s) from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after year(s) and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

Enter text✕

What a Roofing Contract Covers and Why It Matters

A Roofing Contract is a written agreement between a property owner and a roofing contractor that defines the scope of work, materials, schedule, payment terms, warranties, permit responsibilities, and dispute resolution. It documents specifications such as shingle type, underlayment, flashing, ventilation, and roof penetrations, and it may attach plans, change order procedures, and lien waiver language. A clear contract reduces disputes, sets expectations for inspections and completion, and provides the basis for claims or insurance recovery. Electronic execution under ESIGN (15 U.S.C. §7001) or state UETA provisions gives the same legal effect as handwritten signatures.

Why a Clear Roofing Contract Protects Both Parties

A well-drafted Roofing Contract allocates risk, documents payment schedules, secures permit and inspection responsibilities, and preserves mechanics lien and warranty rights, helping prevent costly disputes and project delays.

Why a Clear Roofing Contract Protects Both Parties

Common Parties Who Prepare or Use a Roofing Contract

The Roofing Contract is used by residential and commercial property owners, licensed roofing contractors, subcontractors, and project managers to record obligations and schedules.

  • Property owners and managers seeking a clear scope, price, and warranty terms for roof work.
  • Licensed roofing contractors documenting materials, labor, schedule, and change order procedures.
  • Subcontractors, suppliers, and lenders relying on written terms for payment and lien rights.

Each party should confirm licensing, insurance, and permit responsibilities before signing; when executed electronically, ensure consent and retention comply with ESIGN or state UETA rules.

Key Sections to Include in a Professional Roofing Contract

A complete Roofing Contract organizes obligations, schedules, payments, and protections so each party can enforce expectations and comply with local rules.

Scope of Work

Describe tasks in detail: tear-off count, decking repairs, flashing, ventilation, insulation, and accessible work areas; attach drawings or photos as exhibits.

Materials List

Specify brand, model, color, warranty terms, and acceptable substitutes; include shingle type, underlayment, flashing materials, and fasteners to avoid material disputes.

Project Schedule

Include start and completion dates, weather-related allowances, daily work hours, and milestones for inspections and payments to manage expectations.

Payment Terms

State contract price, deposit, progress payments, final payment conditions, retainage, and accepted payment methods; reference remedies for late payments.

Change Orders

Define how extra work is approved, priced, and documented; require written change orders signed by both parties before proceeding with added scope.

Warranties & Liens

Include contractor warranties, manufacturer warranties, lien waiver terms, insurance requirements, and dispute resolution procedures such as arbitration or governing law.

Step-by-Step: How to Complete and Execute the Roofing Contract

Follow these sequential steps to prepare, review, and execute a Roofing Contract with clear responsibilities and enforceable terms.

  • 01
    Prepare Draft: Populate scope, materials, schedule, and price accurately.
  • 02
    Verify Licenses: Confirm contractor license, insurance, and permits before signing.
  • 03
    Review Terms: Read warranties, change order, and lien waiver clauses carefully.
  • 04
    Execute Signatures: Sign and date; capture consent for electronic signatures if used.

Typical Contract Workflow from Quote to Final Payment

A predictable workflow reduces disputes: document the quote, secure approvals, perform work, and close with final inspection and payment.

  • Estimate Issued: Contractor provides detailed written estimate.
  • Contract Signed: Owner and contractor sign the agreement.
  • Work Performed: Contractor completes the agreed scope.
  • Final Closeout: Inspection, final payment, and warranty documentation.

Digital Signing Workflow Settings for Roofing Contracts

Configure the eSignature workflow to match approval order, authentication, and notifications for a clear audit trail.

Field Configuration
Signature Method Email link or embedded signing; record timestamp and IP.
Authentication Email verification, SMS code, or ID check for higher assurance.
Routing Order Set sequential signing if lender or municipality must sign first.
Notifications Automatic reminders on incomplete signatures and executed copies.

Technical and Integration Considerations for Electronic Roofing Contracts

Ensure the chosen platform supports required file formats, authentication methods, and preserves an auditable signature trail.

  • File Formats: PDF, DOCX supported
  • Integrations: Salesforce, Google Workspace, NetSuite, Procore
  • Security: AES-256 at rest

Typical Dates and Deadlines to Track in a Roofing Contract

Key dates establish performance, payment, and warranty start points; missing deadlines can impact permit compliance or lien rights.

Permit Application Deadline:

Submit before work begins; local deadline varies by jurisdiction.

Start Date:

Date contractor begins on-site work as listed in the contract.

Completion Date:

Date by which contractor must substantially complete work.

Progress Payment Dates:

Milestone dates tied to payment draws or inspections.

Warranty Effective Date:

Typically the completion date when manufacturer and workmanship warranties begin.

Project Milestones from Agreement to Closeout

Track milestones in sequence so obligations and payments align with inspections and completion verification.

01

Agreement Signed

Parties exchange fully executed contract and deposit is paid.

02

Permits Obtained

Local permits are secured before on-site work starts.

03

Mid-Project Inspection

Scheduled inspection to verify work and approve progress payment.

04

Final Acceptance

Completion inspection, final payment, and warranty documentation delivered.

Common Mistakes When Preparing a Roofing Contract

  • Using vague scope language that omits materials, attachment details, or required repairs, which creates disputes over what work is included.
  • Failing to verify the contractor's current license and insurance, leaving the owner exposed to liability for uninsured accidents or code violations.
  • Neglecting written change order procedures, allowing verbal amendments that later generate disagreements about extra cost or time.
  • Omitting permit and inspection responsibilities, causing work stoppage, fines, or invalidated warranties due to code noncompliance.

Penalties and Risks of an Incomplete or Incorrect Contract

Mechanics Lien Risk: Missed notices can permit liens.
Permit Violations: Fines or mandatory rework possible.
Insurance Gaps: Uninsured claims may fall to owner.
Payment Disputes: Delayed payments and collection costs.
Warranty Voidance: Noncompliant work can void warranties.
Tax Reporting: Incorrect contractor data can trigger withholding.

Comparison: eSignature Vendors for Roofing Contracts

Common decision criteria include starting price, trial availability, bulk send, audit trail detail, HIPAA support, and envelope or invite caps across vendors.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently Asked Questions About Roofing Contracts

Answers to common questions focused on validity, signatures, permits, and dispute prevention for Roofing Contracts.


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