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Roofing Contractor Agreement

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ROOFING CONTRACT

THIS ROOFING CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between having an address at ("Contractor") and having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK:

New Roof Package:

Shingles Material:

Year of Warranty:

Felt:

Roof Edging:

Chimney Flashing:

Valley Flashing:

Ice and Weather Shield:

Soil Pipe Flash Kit:

Re-Roof Package:

Brand/Color:

Spacing:

Nails:

Size/Weight:

Nails:

Step Shingle Flashing:

Chimney Counter Flashing:

Roof Fans/Vents:

Rubberized Roofing:

Steel Valley:

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the drawings or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability, workers compensation and builder's risk insurance.

6. SURVEY AND TITLE: If the Project is near the Owner's property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the drawings and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order. In the event the cost of a Change Order is not known at the time a Change Order is executed, the Contractor shall estimate the cost thereof and Owner shall pay the actual cost whether or not it is in excess of the estimated cost.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage. If the estimated cost of replacing work already accomplished by Contractor exceeds 20 percent of the Contract price, either the Contractor or Owner may terminate this Contract. Upon termination by either party, Contractor shall be excused from further performance under this Contract and Owner shall pay Contractor a percentage of the Contract price in proportion to the amount of work accomplished prior to the destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party's written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, drawings, and specifications are intended to supplement one another. In the event of a conflict, the specifications shall control the drawings, and the Contract shall control both. If work is displayed on the drawings but not called for in the specifications, or if the work is called for in the specifications but not displayed on the drawings, Contractor shall be required to perform the work as though it were called for and displayed in both documents.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties. No other agreements, oral or written, pertaining to the work to be performed under this Contract exists between the parties. This Contract may only be modified only by a written agreement signed by both parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Arizona.

13. ATTORNEYS' FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws. To the extent required by law, all work shall be performed by individuals duly licensed and authorized by law to perform said work.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Shingles guaranteed under manufacturer's warranty for a period of . Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within from the date hereof. Contractor agrees to repair any roofing leaks under normally anticipated weather conditions. Ice damming is not a normally anticipated condition. Damage done to the roof system through no fault of the Contractor are not warranted by Contractor. All said defects arising after and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

License Number

Name and Address of License Holder

 

OWNER:

Signature

Print Name

Date

NOTICE OF CANCELLATION

(Enter date of transaction)

You are entitled to cancel the agreement or offer referred to above at any time prior to midnight of the third day, excluding Sundays and holidays, after the day you signed the agreement or offer. In the event you cancel, the seller must return to you (1) any payments made; (2) any goods or other property (or a sum equal to the amount of the trade-in allowance given therefor); and (3) any note or other evidence of indebtedness, given by you to the seller pursuant to or in connection with the agreement or offer. After cancellation, the seller is entitled to receive back from you at your address any goods previously delivered by him or her to you in substantially the same condition as delivered, providing he or she has returned any payments and goods or other property received from you, to the extent indicated above. If the seller does not call for his or her goods at your address within twenty (20) days after you give notice of cancellation, you may keep them as your own.

TO CANCEL THIS TRANSACTION, MAIL OR DELIVER A SIGNED AND DATED COPY OF THIS CANCELLATION NOTICE OR ANY OTHER WRITTEN NOTICE TO

AT

NOT LATER THAN MIDNIGHT OF

(Date)

I HEREBY CANCEL THIS TRANSACTION

(Buyer's signature)

IMPORTANT NOTICE TO OWNER

I UNDERSTAND THAT EACH PERSON SUPPLYING MATERIAL OR FIXTURES IS ENTITLED TO A LIEN AGAINST PROPERTY IF NOT PAID IN FULL FOR MATERIALS USED TO IMPROVE THE PROPERTY EVEN THOUGH THE FULL CONTRACT PRICE MAY HAVE BEEN PAID TO THE CONTRACTOR. I REALIZE THAT THIS LIEN CAN BE ENFORCED BY THE SALE OF THE PROPERTY IF NECESSARY. I AM ALSO AWARE THAT PAYMENT MAY BE WITHHELD TO THE CONTRACTOR IN THE AMOUNT OF THE COST OF ANY MATERIALS OR LABOR NOT PAID FOR. I KNOW THAT IT IS ADVISABLE TO, AND I MAY, REQUIRE THE CONTRACTOR TO FURNISH TO ME A TRUE AND CORRECT FULL LIST OF ALL SUPPLIERS UNDER THE CONTRACT, AND I MAY CHECK WITH THEM TO DETERMINE IF ALL MATERIALS FURNISHED FOR THE PROPERTY HAVE BEEN PAID FOR. I MAY ALSO REQUIRE THE CONTRACTOR TO PRESENT LIEN WAIVERS BY ALL SUPPLIERS, STATING THAT THEY HAVE BEEN PAID IN FULL FOR SUPPLIES PROVIDED UNDER THE CONTRACT, BEFORE I PAY THE CONTRACTOR IN FULL. IF A SUPPLIER HAS NOT BEEN PAID, I MAY PAY THE SUPPLIER AND CONTRACTOR WITH A CHECK MADE PAYABLE TO THEM JOINTLY.

SIGNED:

ADDRESS OF PROPERTY

DATE:

I HEREBY CERTIFY THAT THE SIGNATURE ABOVE IS THAT OF THE OWNER OR AGENT OF THE OWNER OF THE PROPERTY AT THE ADDRESS SET OUT ABOVE.

CONTRACTOR

NOTICE TO PROPERTY OWNER

IF BILLS FOR LABOR, SERVICES, OR MATERIALS USED TO CONSTRUCT OR PROVIDE SERVICES FOR AN IMPROVEMENT TO REAL ESTATE ARE NOT PAID IN FULL, A CONSTRUCTION LIEN MAY BE PLACED AGAINST THE PROPERTY. THIS COULD RESULT IN THE LOSS, THROUGH FORECLOSURE PROCEEDINGS, OF ALL OR PART OF YOUR REAL ESTATE BEING IMPROVED. THIS MAY OCCUR EVEN THOUGH YOU HAVE PAID YOUR CONTRACTOR IN FULL. YOU MAY WISH TO PROTECT YOURSELF AGAINST THIS CONSEQUENCE BY PAYING THE ABOVE NAMED PROVIDER OF LABOR, SERVICES, OR MATERIALS DIRECTLY, OR MAKING YOUR CHECK PAYABLE TO THE ABOVE NAMED PROVIDER AND CONTRACTOR JOINTLY.

Enter text

What a Roofing Contractor Agreement Is and when it's used

A Roofing Contractor Agreement is a written contract between a property owner and a roofing contractor that defines the scope of work, materials, schedule, payment terms, warranties, and responsibilities. It sets expectations for permitting, inspections, insurance and indemnification, change orders, lien waivers, dispute resolution, and termination rights. Used both as a standalone contract and as an exhibit to construction documents, the agreement protects parties and provides a basis for claims or enforcement in the U.S. legal system. When executed electronically it remains enforceable under federal ESIGN and state UETA laws, subject to statutory exceptions.

Why a clear agreement matters for roofing projects

A clear Roofing Contractor Agreement reduces disputes, documents responsibilities, and supports insurance or warranty claims. It clarifies payment schedules, permit obligations, and change-order procedures so both parties understand risks and remedies without relying solely on verbal promises.

Why a clear agreement matters for roofing projects

Who commonly completes and signs this agreement

Property owners, roofing contractors, and subcontractors use this agreement to define job terms and reduce legal exposure.

  • Residential homeowners commissioning roof replacement, repairs, or warranties for single-family properties.
  • Commercial property managers and building owners handling multi-unit or commercial roofing projects.
  • Licensed roofing contractors, subcontractors, and suppliers who need scope, payment, and lien waiver terms.

Essential sections to include in the agreement

Core sections of a professional Roofing Contractor Agreement cover scope, payment, timeline, insurance, change orders, warranties, and dispute resolution clauses.

Scope of Work

Describe tasks, roofing materials and manufacturers, measurement units, site access, cleanup, specific installation methods, completion criteria and inspection checkpoints to avoid later disputes about whether the work meets contract requirements.

Price & Payment

State total contract price, payment schedule, deposit amount, progress payments tied to measurable milestones, final retention, accepted payment methods, and remedies for nonpayment including interest or suspension of work.

Schedule & Delays

Include start and completion dates, milestone deadlines, critical path items, weather or material delay clauses, notice requirements for schedule changes, and any liquidated damages or extensions of time procedures.

Insurance & Bonds

Specify contractor insurance types and limits (general liability, workers' comp, umbrella), name the owner as additional insured, require proof of coverage before mobilization, and note payment or performance bond requirements if applicable.

Change Orders

Define process for pricing, approving, and documenting changes to scope, including written change orders, impact on price and schedule, time for owner approval, and a cap or emergency-authority procedures if needed.

Warranties & Remedies

State manufacturer and contractor warranties, warranty periods, procedures for repair or replacement, notice requirements, limitations on consequential damages, and dispute-resolution method such as arbitration or court jurisdiction.

Step-by-step: preparing, signing, and storing the agreement

Follow these steps to prepare, execute, and archive a Roofing Contractor Agreement properly for U.S. projects.

  • 01
    Draft: Assemble scope, materials, price, schedule, and insurance requirements.
  • 02
    Review: Have contractor and owner review terms and identify unclear provisions.
  • 03
    Sign: Execute signatures physically or electronically with consent and retention.
  • 04
    Store: Save executed copy with audit trail and supporting documents.

How to configure an online signing workflow

Configure an online workflow to collect signatures, route approvals, and store executed agreements automatically.

Essential Workflow Fields and Configuration Field | Configuration
Add signature and date fields accurately Place signer roles, required flags, and conditional visibility.
Require signer authentication options for secure verification Enable email, SMS code, or advanced KBA as needed.
Set reminders and expiration periods Automate reminders, limit signing window, and auto-expire links.
Collect attachments and permits digitally Require uploads for permits, insurance certificates, and supplier invoices.
Integrate with accounting and project systems Push executed copies to NetSuite, Procore, or Google Drive.

Where to send and file the executed agreement

After signing, route and deliver the Roofing Contractor Agreement to required recipients and file copies in project systems.

  • Owner: Provide owner with fully executed PDF and warranty information.
  • Contractor: Keep contractor copy with payment schedule and materials receipts.
  • Permitting Office: Submit required permit documents or proof of permit to local building department.
  • Insurance Carrier: Send certificate of insurance naming owner as additional insured.

Technical requirements for e-signature and storage

Use eSignature platforms that comply with ESIGN and UETA and support secure storage and audit trails.

  • Formats: PDF, DOCX, or plain text supported.
  • Authentication: Email, SMS, or advanced verification.
  • Integrations: Connect to Procore, NetSuite, and Google Workspace.

Practical steps to reduce disputes and speed payments

Adopt standard templates, clear exhibits, and consistent approval workflows to minimize disputes and speed payment while keeping records compliant.

Attach clear scope exhibits and measurements
Attach a detailed scope exhibit with line-item materials, exact measurements, roof pitch, and photos to reduce ambiguity. Include manufacturer product codes and invoice references so change orders and warranty claims are traceable.
Define deposit, progress payment triggers, and retainage terms
Tie progress payments to measurable inspection points or percentage complete, state conditions for releasing retainage, and require lien releases or conditional waivers as part of final payment to protect owners and suppliers.
Require proof of permits, inspections, and approvals
Obtain copies of building permits, inspection sign-offs, and final approvals before advancing certain payments. Note permit numbers and inspection dates in the agreement to link obligations to compliance milestones.
Preserve electronic audit trails and signed originals when possible
Retain timestamped copies, signer authentication logs, and any consent disclosures to satisfy ESIGN/UETA four-part validity test. Store backups in secure, access-controlled systems and record retention policies for disputes or claims.

Common mistakes to avoid when preparing the agreement

  • Vague scope descriptions that omit quantities, materials, or required manufacturer specifications lead to disagreements and extra billing disputes during punch-list or warranty periods.
  • Missing permit obligations or failure to confirm responsibility for permit fees can delay work and transfer unexpected costs between owner and contractor.
  • Incomplete payment schedules without measurable milestones or conditional lien waivers increase risk of nonpayment or premature work stoppage.
  • Not documenting change orders in writing allows oral changes that complicate dispute resolution and may invalidate insurance or warranty claims.

Key risks and potential penalties for noncompliance

Permit Violations: Municipal fines, stop-work orders.
Unpaid Suppliers: Mechanic's lien exposure.
Incorrect Tax Forms: Backup withholding 24%.
I-9 Noncompliance: Civil penalties per DHS.
Warranty Claims: Repair costs, replacement obligations.
Contractor Licensing: License suspension or civil fines.

Essential information to collect and retain

Full Legal Name: Exact legal name on license.
License Number: State-issued roofing license.
Insurance Certificate: General liability and workers' comp.
Project Address: Street, city, state, ZIP.
Material Specifications: Manufacturer, model, color, warranty.
Payment Schedule: Deposit, milestones, retention amounts.

Two practical examples showing contract impact

Real-world examples show how clear contracts reduce disputes and shorten payment cycles for roofing projects of varying scale.

Residential Project

A homeowner hiring a local roofer used a detailed agreement showing materials, timeline, and payment milestones to prevent misunderstandings.

  • Contract required inspection before final payment.
  • The result was timely completion, full final payment upon inspection, a documented warranty claim process, and no mechanic's lien filed—providing record evidence and avoiding or litigation costs.

Commercial Retrofit

A property manager contracted for a large apartment complex reroof using a template with change-order pricing and penalty clauses to handle tenant notice periods and scheduling.

  • Bulk material allowances and staged payments described.
  • Because the contract required pre-approval for material substitutions and documented tenant notification windows, the contractor avoided disputes, kept the project on schedule, and the owner processed payments efficiently through escrow releases tied to signed inspections.

Baseline eSignature pricing and feature comparison

Compare baseline pricing and core features to choose an eSignature option for executing Roofing Contractor Agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Frequently asked questions about execution and enforcement

Common questions about using, signing, and storing Roofing Contractor Agreements, including e-signature and notarization concerns.


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