Room Booking Form

ROOM BOOKING AGREEMENT

Recitals

WHEREAS, Client Name: (hereafter "Client") requests to reserve certain meeting or event space owned or managed by Facility Name: (hereafter "Facility"); and

WHEREAS, Facility agrees to make the requested room and related services available to Client subject to the terms and conditions set forth in this Room Booking Agreement (the "Agreement").

NOW, THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows:

Booking Details

Main Hall (up to 300)

Conference Room (up to 50)

Boardroom (up to 20)

Classroom (up to 80)    Other:

Start Date:    Start Time:

End Date:    End Time:

Projector

Microphone / PA

Whiteboard

Flipchart

Dedicated Wi‑Fi

Other equipment:

Scope of Work / Services

Describe the services to be provided by Facility, including room setup, staffing, audio-visual support, security, and catering as applicable.

Payment Terms

Total Fee:    Deposit Amount:

Payment Schedule:

Late Payment Fee: (applies to overdue balances)

Accepted Payment Methods: Card Bank Transfer Check Invoice

Term and Termination

Agreement Term Commencement Date:

Agreement Term End Date:

Termination: Either party may terminate this Agreement for material breach if the breaching party fails to cure such breach within days after written notice. Facility may also terminate for nonpayment in accordance with the payment terms.

Cancellation by Client: If Client cancels less than days prior to the Start Date, a cancellation fee equal to of the Total Fee will apply.

Confidentiality

Each party shall hold in strict confidence all non-public information disclosed by the other party that is designated confidential or that reasonably should be understood to be confidential given the nature of the information and the circumstances of disclosure. Confidential information shall not include information that is publicly available, rightfully received from a third party without obligation of confidentiality, or independently developed without use of the other party's confidential information.

Liability; Indemnification

Facility shall maintain reasonable insurance for the operation of the premises. Client shall indemnify, defend and hold harmless Facility and its employees, agents and contractors from and against any third-party claims, liabilities, losses and expenses arising out of Client's use of the premises, except to the extent caused by Facility's gross negligence or willful misconduct. Except as to liability arising from gross negligence or willful misconduct, Facility's aggregate liability to Client for any claim related to this Agreement shall not exceed the Total Fee paid by Client.

Governing Law; Entire Agreement

Governing Law: This Agreement shall be governed by and construed in accordance with the laws of the state of without regard to its conflict of law principles.

Entire Agreement: This Agreement, including any attachments and the booking confirmation issued by Facility, constitutes the entire agreement between the parties with respect to the subject matter and supersedes all prior and contemporaneous agreements, proposals and communications, whether written or oral. No amendment or waiver shall be effective unless in writing and signed by both parties.

Special Terms and Additional Notes

By checking the box below, Client acknowledges receipt of these terms and confirms authority to bind Client to this Agreement.

Client acknowledges and agrees to the terms of this Agreement.

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