Route Card Check-list

ROUTE CARD CHECK-LIST & SERVICE AGREEMENT

This Route Card Check-list & Service Agreement (the Agreement) is entered into by and between Provider Name: and Client Name: . The parties agree as follows:

WHEREAS

WHEREAS, Provider operates and maintains transportation and delivery services and procedures that require routinely executed route cards and field inspections to document condition, service performed, and compliance with safety and client requirements; and

WHEREAS, Client requires that Provider implement standardized route card check-lists, including pre-trip, en-route, and post-trip inspections and reporting, to ensure service quality, asset protection, and regulatory compliance; and

WHEREAS, the parties desire to set forth their respective duties and payment terms governing the route services and the completed route card check-lists used to document each run.

SCOPE OF WORK

Provider shall perform route services and complete the attached route card check-list for each assigned route, which includes pre-departure inspection, en-route condition reporting, confirmation of completed stops and deliveries, and post-route reconciliation of equipment, fuel, and cargo. Completed route cards shall be retained by Provider for a minimum of 90 days and shall be made available to Client upon reasonable request pursuant to the confidentiality provisions below.

PAYMENT TERMS

Unless otherwise agreed in writing, undisputed invoices not paid within the agreed payment terms shall accrue the specified late fee. Client may withhold payment of amounts reasonably disputed in good faith while the parties resolve such dispute; undisputed amounts shall remain payable.

TERM AND TERMINATION

The term of this Agreement commences on Start Date: and continues until End Date: , unless earlier terminated as provided herein.

Either party may terminate this Agreement for material breach if the breach remains uncured for the notice period above following written notice specifying the breach. Termination shall not relieve either party of obligations accrued prior to termination.

CONFIDENTIALITY

Each party shall hold in strict confidence all non-public information disclosed by the other party in connection with this Agreement, including routes, customer information, pricing, and route card contents, and shall not disclose such information except to employees and contractors who have a need to know and are bound by confidentiality obligations no less protective than those set forth herein. Confidential information does not include information that is or becomes publicly available through no breach by the receiving party, or information independently developed by the receiving party without reference to the disclosing party’s confidential information.

Confidentiality Acknowledgement:

GOVERNING LAW

This Agreement shall be governed by and construed in accordance with the laws of Governing State: without regard to conflicts of law principles. Venue for any action arising out of this Agreement shall be in the courts having jurisdiction in the county agreed between the parties or, if not agreed, the county where Client’s principal place of business is located.

ENTIRE AGREEMENT

This Agreement, including the attached route card check-list and any written attachments expressly incorporated herein, constitutes the entire agreement between the parties with respect to its subject matter and supersedes all prior and contemporaneous agreements, proposals, and communications, whether oral or written. Any amendment must be in writing and signed by authorized representatives of both parties.

ROUTE CARD CHECK-LIST

Route Number:    Date:

Operator Name:    Vehicle/Unit ID:

Odometer Start:    Odometer End:

PRE-DEPARTURE INSPECTION

Tires condition and pressure  

Brakes and parking brake  

Lights (head, tail, indicators)  

Fluid levels (oil, coolant, brake)  

Emergency equipment present (triangle, extinguisher, first aid)  

EN-ROUTE / OPERATIONAL CHECKS

Route adherence and scheduled stops completed  

Load securement and condition of cargo  

Customer signatures/sign-offs obtained where required  

POST-ROUTE / RECONCILIATION

Fuel Level on Return:    Damage Observed:

Follow-up required:    Follow-up assigned to:    Follow-up by (date):

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