S Corporation Election Form
What the S Corporation Election Form Is
Why Filing an S Corporation Election Matters
Electing S status changes how income and taxes flow to owners and can reduce double taxation in many cases. It also imposes specific eligibility, filing, and shareholder consent requirements that must be met to preserve pass-through treatment.
Who Typically Prepares and Submits This Form
Because the election affects federal and often state tax treatment, coordinate the Form 2553 filing with payroll setup and any required state-level S-election or informational returns.
- Small business owners managing tax classification and payroll responsibilities for owner-employees.
- CPAs and tax attorneys completing elections and advising on eligibility and timing.
- Registered agents or corporate administrators handling filings and corporate records.
Typical Signers and Preparers
Small Business Owner
An owner or officer who controls the corporation and provides entity data, signs the election, and confirms shareholder consents. They must ensure EIN, incorporation date, and tax year are accurate and retain the filed copy.
Tax Professional
A CPA or tax attorney who verifies eligibility, completes Form 2553 fields, advises on timely filing, and documents shareholder consent. They often handle follow-up with the IRS if additional information is requested.
Step-by-Step: Preparing and Filing an Election
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01Gather Documents: Collect EIN, formation documents, shareholder list, and prior tax returns if applicable.
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02Complete Form 2553: Enter entity name, EIN, tax year, and shareholder consent information exactly.
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03Obtain Signatures: Have the corporate officer and all shareholders sign and date per instructions.
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04Submit to IRS: File by mail or fax following IRS Form 2553 instructions for timing and addresses.
How the Submission and Processing Flow Typically Works
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Prepare Form: Complete Form 2553 and attach any necessary explanations.
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Collect Consent: Secure signed shareholder consent statements and dates.
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File with IRS: Mail or fax per Form 2553 instructions and keep proof of delivery.
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Retain Records: Store signed forms and confirmation in corporate records for compliance.
Configuring an Online Filing Workflow
| Field | Configuration |
|---|---|
| Authentication | Email link plus optional SMS code |
| Required Attachments | Shareholder consent PDFs and supporting docs |
| Reminders | Automated reminders every 7 days until signed |
| Storage | Encrypted cloud retention with audit trail |
Digital Filing Needs and Supported Formats
Confirm the provider meets your compliance and retention policies before sending for signature; maintain an audit trail of all signer actions.
- Formats: PDF and DOCX accepted
- Integrations: NetSuite, Salesforce, Google Workspace
- Authentication: Email, SMS, and advanced options
eSignature Vendor Pricing Snapshot
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes (Premium+) | Varies | Varies | Varies | Varies |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Important Timing Rules and Filing Windows
Standard Deadline:
File no more than 2 months and 15 days after tax year start per IRS Form 2553 instructions
Election Effective Date:
Effective date listed on Form 2553 controls which tax year the S status begins
Late Election Relief:
IRS may grant relief if reasonable cause is shown per instructions
Shareholder Consent Timing:
All shareholders must consent by the effective date to validate election
Coordinate Payroll:
Adjust payroll setup and withholding promptly after election acceptance
Key Milestones from Preparation to IRS Acceptance
Prepare Form 2553
Complete all entity and tax year fields accurately.
Collect Shareholder Consent
Obtain dated signatures from each shareholder.
File with IRS
Mail or fax per the form instructions to submit election.
Confirm Acceptance
Retain IRS acknowledgment or follow up as needed.
Common Errors That Delay or Invalidate an Election
- Using an incorrect EIN or mismatched legal name, which can cause processing delays or rejection.
- Failing to obtain written consent from all shareholders before the effective date; missing consents invalidate the election.
- Entering an incorrect effective date or tax year, causing the election to apply to the wrong tax period.
- Not coordinating payroll and reasonable compensation for owner-employees, which can trigger audits and adjustments.
Potential Consequences of Incorrect or Late Filing
Comparing S Election with Other Entity Choices
| Criteria | S Election | LLC taxed as Partnership |
|---|---|---|
| When used | pass-through taxes | flexible member taxation |
| Shareholder limit | up to 100 | no federal limit |
| Owner types allowed | individuals/trusts only | individuals, entities possible |
| Corporate tax | pass-through | pass-through or corporate |
Practical Examples of Using eSign for Corporate Filings
Optica Ventures LLC
The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.
- Faster turnaround on client consents for entity elections.
- Using secure electronic signatures allowed the company to collect shareholder consents remotely and keep verifiable records for IRS and corporate minutes.
Martin Properties
I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.
- Reduced in-person notarization and travel.
- Property managers completed ownership elections and shareholder consents using mobile devices, shortening the filing timeline and centralizing records.
Practical Tips for Accurate and Efficient Filing
Frequently Asked Questions About the S Corporation Election Form
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Can an LLC file Form 2553?
Yes. An eligible LLC can elect to be taxed as an S corporation by filing Form 2553 after meeting IRS eligibility criteria and obtaining member consents.
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Is notarization required for Form 2553?
No. The IRS does not require notarization for Form 2553; retain signed originals and proof of submission for your records.
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What if I miss the filing deadline?
You may request late election relief under the IRS ‘reasonable cause’ procedures described in Form 2553 instructions; consult a tax professional to prepare the relief request.
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Do states automatically follow the federal election?
Not always. Some states accept the federal S election automatically; others require a separate state filing. Verify with your state department of revenue.
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Can shareholders sign electronically?
Yes. Electronic signatures are acceptable when they meet ESIGN and UETA criteria: signer intent, consent, attribution, and record retention.
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How long should I keep the election records?
Maintain the signed election and supporting records for at least three years per IRS guidance, and longer if state law or industry rules require it.