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S Corporation Election Form

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S CORPORATION ELECTION FORM

Corporation Name:   Employer Identification Number (EIN):

Principal Address:

State of Incorporation:   Date of Incorporation:

RECITALS

WHEREAS, the corporation identified above (the "Corporation") is a duly organized and validly existing corporation and seeks to elect to be treated as an S corporation for federal income tax purposes for the taxable year specified below; and

WHEREAS, the Corporation's board of directors has determined that it is in the best interests of the Corporation and its shareholders to make a timely election to be treated as an S corporation and the shareholders listed on this form are capable of and agree to give the necessary consents; and

WHEREAS, the Corporation and the undersigned shareholders and representatives desire to set forth in writing their election, representations, consents and procedures with respect to such election;

NOW THEREFORE

In consideration of the mutual covenants and representations contained herein and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Corporation and the undersigned shareholders hereby agree as follows:

1. ELECTION

The Corporation hereby elects to be classified and taxed as an S corporation effective as of the effective date set forth below. The election is made pursuant to applicable federal tax law. The Corporation instructs its authorized officer to execute and deliver any and all documents necessary or advisable to effectuate and record such election.

Effective Date of Election:

2. REPRESENTATIONS AND WARRANTIES

The Corporation represents and warrants to the shareholders that, as of the date hereof: (a) the Corporation is a domestic corporation; (b) the Corporation has only one class of stock outstanding and will continue to have only one class of stock outstanding as required for S corporation status; (c) all issued and outstanding shares are listed on the share schedule in Section 4 or in attachments; and (d) the Corporation has no ineligible shareholders (including, but not limited to, corporations, partnerships, certain trusts, or nonresident aliens) unless otherwise permitted by law.

3. SHAREHOLDER CONSENT

Each shareholder listed below hereby consents to the Corporation's election to be treated as an S corporation and certifies under penalty of perjury that the representations required under applicable federal tax law are true and correct as of the date of signature.

4. SHAREHOLDER SCHEDULE

Shareholder 1

Number of Shares:   Percentage of Outstanding Shares:   Consent:

Shareholder 2

Number of Shares:   Percentage of Outstanding Shares:   Consent:

Shareholder 3 (optional)

Number of Shares:   Percentage of Outstanding Shares:   Consent:

If additional shareholders exist, attach an addendum listing each shareholder's full legal name, SSN/TIN, address, number of shares and percentage ownership. Additional shareholders attached:

5. FILING; DOCUMENTS; RECORDS

The Corporation's authorized officer shall prepare, execute, and file any required election documents and retain copies of this Election Form, shareholder consents, and supporting records in the corporate minute book. The Corporation agrees to maintain adequate records demonstrating continued eligibility for S corporation status and to notify shareholders promptly if any event occurs that would render the Corporation ineligible.

6. NOTICES

Any notice required or permitted under this Election shall be in writing and addressed to the party's principal address set forth above or such other address as a party designates by notice in accordance with this Section. Notices shall be deemed given when delivered by hand, by confirmed delivery service, or by certified mail, return receipt requested.

Notices to Corporation

Notices to Shareholders

7. AMENDMENT; WAIVER

This Election may be amended or modified only by a writing signed by the Corporation and shareholders holding a majority of the outstanding shares unless a greater percentage is required by law. No waiver of any provision will be effective unless in writing and signed by the party against whom enforcement is sought.

8. GOVERNING LAW

This Election shall be governed by and construed in accordance with the laws of the State of without regard to principles of conflicts of law.

9. ENTIRE AGREEMENT

This Election, together with any attached schedules and consents, constitutes the entire agreement among the parties with respect to the subject matter hereof and supersedes all prior negotiations, understandings, and agreements, whether written or oral, relating to such subject matter.

10. SEVERABILITY

If any provision of this Election is held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision hereof, and the parties shall endeavor in good faith to replace the invalid or unenforceable provision with a valid and enforceable provision that achieves, to the greatest extent possible, the original economic intent of the parties.

11. COUNTERPARTS

This Election may be executed in counterparts, each of which shall be deemed an original, and all of which together shall constitute one and the same instrument. Signatures transmitted by electronic means shall be acceptable and binding.

12. CERTIFICATION

The undersigned officers and shareholders certify under penalty of perjury that the information contained herein is true, correct and complete, that they are authorized to execute this Election, and that the Corporation and the undersigned shareholders meet all eligibility requirements for the election to be effective as of the date specified herein.

Corporation Representative:

By:

Title:

Date:

Shareholder Representative:

By:

Capacity (if signing for shareholder entity):

Date:

Enter text✕

What the S Corporation Election Form Is

The S Corporation Election Form (IRS Form 2553) is the federal form a corporation or eligible LLC files to elect S corporation tax treatment. Filing timely and accurately notifies the IRS that the entity will be taxed under subchapter S, allowing income, losses, deductions, and credits to pass through to shareholders rather than being taxed at the corporate level. The form requires entity details, employer identification number (EIN), tax year choice, shareholder consent statements, and signatures from an officer. State recognition and related filings may vary and can affect state-level taxation.

Why Filing an S Corporation Election Matters

Electing S status changes how income and taxes flow to owners and can reduce double taxation in many cases. It also imposes specific eligibility, filing, and shareholder consent requirements that must be met to preserve pass-through treatment.

Why Filing an S Corporation Election Matters

Who Typically Prepares and Submits This Form

Because the election affects federal and often state tax treatment, coordinate the Form 2553 filing with payroll setup and any required state-level S-election or informational returns.

  • Small business owners managing tax classification and payroll responsibilities for owner-employees.
  • CPAs and tax attorneys completing elections and advising on eligibility and timing.
  • Registered agents or corporate administrators handling filings and corporate records.

Typical Signers and Preparers

Small Business Owner

An owner or officer who controls the corporation and provides entity data, signs the election, and confirms shareholder consents. They must ensure EIN, incorporation date, and tax year are accurate and retain the filed copy.

Tax Professional

A CPA or tax attorney who verifies eligibility, completes Form 2553 fields, advises on timely filing, and documents shareholder consent. They often handle follow-up with the IRS if additional information is requested.

Step-by-Step: Preparing and Filing an Election

Follow these four essential steps to prepare, verify, and submit an S election so the IRS can accept it for the intended tax year.

  • 01
    Gather Documents: Collect EIN, formation documents, shareholder list, and prior tax returns if applicable.
  • 02
    Complete Form 2553: Enter entity name, EIN, tax year, and shareholder consent information exactly.
  • 03
    Obtain Signatures: Have the corporate officer and all shareholders sign and date per instructions.
  • 04
    Submit to IRS: File by mail or fax following IRS Form 2553 instructions for timing and addresses.

How the Submission and Processing Flow Typically Works

A clear submission workflow reduces errors and speeds IRS processing; these are the standard operational steps after preparation.

  • Prepare Form: Complete Form 2553 and attach any necessary explanations.
  • Collect Consent: Secure signed shareholder consent statements and dates.
  • File with IRS: Mail or fax per Form 2553 instructions and keep proof of delivery.
  • Retain Records: Store signed forms and confirmation in corporate records for compliance.

Configuring an Online Filing Workflow

If you use eSign or document management, set these workflow elements to match Form 2553 requirements.

Field Configuration
Authentication Email link plus optional SMS code
Required Attachments Shareholder consent PDFs and supporting docs
Reminders Automated reminders every 7 days until signed
Storage Encrypted cloud retention with audit trail

Digital Filing Needs and Supported Formats

Confirm the provider meets your compliance and retention policies before sending for signature; maintain an audit trail of all signer actions.

  • Formats: PDF and DOCX accepted
  • Integrations: NetSuite, Salesforce, Google Workspace
  • Authentication: Email, SMS, and advanced options

eSignature Vendor Pricing Snapshot

Below is a concise comparison of common eSignature vendors and plan attributes relevant when collecting signatures for Form 2553. Pricing reflects typical per-user annual plans or published per-invite rates.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day trial Varies Varies Varies Varies
Bulk Send Yes (Premium+) Varies Varies Varies Varies
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Important Timing Rules and Filing Windows

Timing determines the effective year of the S election. Meet IRS deadlines or prepare a timely relief request where permitted.

Standard Deadline:

File no more than 2 months and 15 days after tax year start per IRS Form 2553 instructions

Election Effective Date:

Effective date listed on Form 2553 controls which tax year the S status begins

Late Election Relief:

IRS may grant relief if reasonable cause is shown per instructions

Shareholder Consent Timing:

All shareholders must consent by the effective date to validate election

Coordinate Payroll:

Adjust payroll setup and withholding promptly after election acceptance

Key Milestones from Preparation to IRS Acceptance

Track these numbered milestones to ensure a timely and effective S election for the desired tax year.

01

Prepare Form 2553

Complete all entity and tax year fields accurately.

02

Collect Shareholder Consent

Obtain dated signatures from each shareholder.

03

File with IRS

Mail or fax per the form instructions to submit election.

04

Confirm Acceptance

Retain IRS acknowledgment or follow up as needed.

Common Errors That Delay or Invalidate an Election

  • Using an incorrect EIN or mismatched legal name, which can cause processing delays or rejection.
  • Failing to obtain written consent from all shareholders before the effective date; missing consents invalidate the election.
  • Entering an incorrect effective date or tax year, causing the election to apply to the wrong tax period.
  • Not coordinating payroll and reasonable compensation for owner-employees, which can trigger audits and adjustments.

Required Form Fields and Short Notes

Entity Name: Full legal name
EIN: Employer Identification Number
Incorporation Date: MM/DD/YYYY
Tax Year: Month ending
Shareholder List: Names, SSNs/EINs
Officer Signature: Date and title

Potential Consequences of Incorrect or Late Filing

Default Tax Status: Reverts to C corporation
Back Taxes: Tax adjustments and liability
Penalty Exposure: Interest and possible fines
Shareholder Impact: Incorrect basis reporting
Payroll Issues: Misclassified wages risk audits
Record Problems: Difficulty claiming pass-through losses

Comparing S Election with Other Entity Choices

A brief comparison of common attributes helps decide whether Form 2553 is appropriate versus other entity tax treatments.

Criteria S Election LLC taxed as Partnership
When used pass-through taxes flexible member taxation
Shareholder limit up to 100 no federal limit
Owner types allowed individuals/trusts only individuals, entities possible
Corporate tax pass-through pass-through or corporate

Practical Examples of Using eSign for Corporate Filings

These short customer arcs illustrate how electronic workflows support corporate elections and related document handling.

Optica Ventures LLC

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

  • Faster turnaround on client consents for entity elections.
  • Using secure electronic signatures allowed the company to collect shareholder consents remotely and keep verifiable records for IRS and corporate minutes.

Martin Properties

I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently.

  • Reduced in-person notarization and travel.
  • Property managers completed ownership elections and shareholder consents using mobile devices, shortening the filing timeline and centralizing records.

Practical Tips for Accurate and Efficient Filing

Follow these best practices to reduce errors and the chance of rejection when submitting an S election.

Verify EIN and Names
Cross-check the EIN and legal name against IRS assignment and formation documents before signing to avoid processing delays.
Confirm Shareholder Eligibility
Ensure all shareholders meet S-corporation eligibility rules (citizenship/residency, number limits) and document consent clearly.
Time the Effective Date
Choose an effective date aligned with your tax planning and file within the 2 months and 15 days window when applicable.
Keep Audit Trails
Retain signed copies, delivery receipts, and an audit trail of electronic signer activity for compliance and potential IRS inquiries.

Frequently Asked Questions About the S Corporation Election Form

Answers to common questions about eligibility, timing, signatures, and filing paths for the S election.


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