Is an e-signature legally binding?

Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and record retention are documented.

Do I need a notary or witness?

Typically no for internal memos, but if the memo is incorporated into a deed, POA, or certain state-specific instruments, notary or witness requirements may apply; check state rules.

What happens if names don’t match legal records?

Mismatched party names can delay invoicing, trigger backup withholding for payees, and complicate enforcement; use the exact legal entity name as on tax documents.

How do I change an executed memo?

Create a written amendment or replacement memo with new effective date and approvals; all parties should sign the amendment to avoid disputes.

Where should I store final memos?

Archive signed memos and the audit trail in your records repository and retain per your retention policy, ensuring access controls and encryption in storage.

Can I use a template for multiple sale types?

Yes. Use conditional fields for product, service, and real estate variants and require additional clauses when the sale affects regulatory or tax obligations.

Electronic Signature
Templates
Miscellaneous
Sales Price Memo Template

Sales Price Memo Template

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

Sales Price Memo

This Sales Price Memo (the Memo) is made as of between Client Name: and Vendor Name: .

Recitals

WHEREAS, Vendor is engaged in the business of supplying the goods and/or services described in this Memo and has the capacity to deliver such goods and/or services under the terms set forth herein.

WHEREAS, Client desires to purchase the goods and/or services from Vendor and the parties wish to document the agreed sales price, payment schedule, and related commercial terms for the transaction described below.

WHEREAS, the parties intend that this Memo will constitute a binding statement of the agreed sales price and related commercial terms so that Vendor may proceed with procurement, production, or scheduling consistent with such terms.

Scope of Work

Scope Description

Itemized Pricing

Item 1 Description: Quantity: Unit Price: Line Total:

Item 2 Description: Quantity: Unit Price: Line Total:

Additional line items may be attached as an exhibit and incorporated into this Memo by reference. Any adjustments to quantities or specifications that affect price shall be governed by the Change Order provisions set forth below.

Payment Terms

Total Agreed Sales Price:

Deposit / Initial Payment Payment Schedule & Conditions

Standard payment terms: Net days from invoice date unless otherwise stated in the payment schedule above.

Late fee on overdue amounts: per month (or the maximum permitted by applicable law, if less), with a minimum late fee of .

Term and Termination

Term Commencement Date: Term Expiration Date:

Either party may terminate this Memo for convenience upon providing written notice to the other party at least days prior to the intended termination date. Termination for material breach shall be permitted if the breaching party fails to cure such breach within days following receipt of written notice specifying the breach.

Confidentiality

Each party acknowledges that in connection with the negotiation and performance of this Memo it may receive Confidential Information of the other party. "Confidential Information" means non-public business, technical, pricing, customer or financial information disclosed in any form. Each party shall: (a) hold the other party's Confidential Information in strict confidence, (b) not disclose such Confidential Information to any third party except as expressly permitted in this Memo, and (c) not use Confidential Information for any purpose other than the performance of obligations under this Memo. Confidentiality obligations shall survive termination for a period of three (3) years, except for trade secrets which shall remain protected for as long as they qualify as trade secrets under applicable law.

Adjustments, Taxes and Expenses

Prices set forth in this Memo are exclusive of applicable taxes, duties and freight charges unless otherwise expressly stated. Any taxes, duties or fees imposed by governmental authority on the transaction shall be borne by . Changes in law or material increases in supplier costs may permit equitable adjustments to the sales price upon notice and documentation.

Governing Law

This Memo shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

Entire Agreement

This Memo, together with any exhibits or attachments expressly incorporated by reference, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous understandings, proposals, negotiations and agreements, whether written or oral. Any amendment or modification to this Memo must be in writing and signed by authorized representatives of both parties.

Change Orders and Adjustments

Change Order Procedure

Approvals

Each party represents and warrants that the individual signing below is authorized to bind the party to the terms of this Memo.

Client Name:

By:

Date:

Vendor Name:

By:

Date:

What a Sales Price Memo Template Is and When to Use It

A Sales Price Memo Template is a concise, standardized document sellers or sales teams use to record the agreed sale price, pricing components, effective date, parties involved, and any conditions or approvals. It serves as an internal and external reference for pricing decisions, supports accounting and audit trails, and can accompany contracts, purchase orders, or invoices. Depending on its purpose it may be treated as a binding offer, an internal authorization, or an addendum to a primary agreement; clarify the legal role before distribution.

Why a Clear Sales Price Memo Matters

A clear Sales Price Memo reduces confusion, preserves negotiation history, and documents approvals for finance and legal review. It improves traceability for auditing and supports consistent revenue recognition practices.

Who Typically Prepares and Reviews This Memo

Final distribution typically includes the signer, the customer-facing account owner, and records maintained by finance or contract administration.

Sales Representative — Prepares draft memo with proposed price, discounts, and client-facing terms for internal approval.
Finance Controller — Verifies pricing compliance with revenue recognition and discount policies before acceptance.
Legal / Contract Manager — Reviews special conditions, governance clauses, and attachment requirements before final sign-off.

Step-by-Step: Completing a Sales Price Memo

Follow these sequential steps to prepare a complete, auditable Sales Price Memo that supports downstream contracting and accounting.

01

1. Identify Parties: Enter full legal names for buyer and seller, including entity type.
02

2. State Price: Record the exact dollar amount and currency.
03

3. List Components: Itemize discounts, taxes, shipping, and other adjustments.
04

4. Approval: Capture approver name, title, and dated signature or e-signature.

Essential Parts of a Professional Sales Price Memo

A complete memo includes identification, price detail, allocation of components, conditions, approvals, and recordkeeping instructions to aid auditing and contract integration.

Header

Company name, memo title, internal reference number, and effective date so recipients can file and retrieve the memo reliably.

Parties

Full legal names and contact details for buyer and seller plus billing and delivery addresses to avoid ambiguity for invoicing or tax reporting.

Detailed Price

Exact sale price, currency, unit pricing where applicable, and a line-item breakdown for discounts, rebates, taxes, freight, and other charge types.

Terms and Conditions

Any payment terms, contingencies, price holds, or price adjustment clauses needed to link the memo to a formal contract or purchase order.

Approvals

Signatures, printed names, titles, and dates for authorized approvers; include role-based signoff order if required by policy.

Record Note

Retention instructions or reference to contract repository and accounting codes so finance can reconcile and store the memo appropriately.

How to Configure an Electronic Workflow for This Memo

Set up a simple routing workflow that enforces approvals, captures signatures, and delivers final copies to accounting and contract systems.

Field	Configuration
Signature Field	Require signer name, title, date; set signer order as needed.
Conditional Approval	Add conditional fields when discounts exceed preset thresholds.
Notifications	Enable email/SMS reminders for pending approvals.
Archive	Send final PDF and audit trail to records repository automatically.

Typical Electronic Routing and Signing Flow

A straightforward e-sign workflow reduces friction and preserves an audit trail for legal and accounting review.

Upload Memo: Prepare template, upload final draft to the eSignature platform.
Place Fields: Add signature, date, and input fields for price components and approvals.
Send for Signature: Dispatch to signer list in required order using email or secure link.
Finalize and Archive: Receive completed PDF with audit trail and store per retention policy.

Technical and Security Considerations for eSigning

Ensure the chosen platform provides encryption in transit and at rest and integrates with your record repository to automate archiving.

File Formats: Support for PDF and DOCX to preserve layout and enable edits before finalizing.
Authentication: Email, SMS code, or stronger methods such as KBA or SSO for higher-risk approvals.
Audit Trail: Time-stamped logs, IP capture, and verifiable completion certificates for compliance.

Key Data Fields and Security Labels

Effective Date: MM/DD/YYYY format

Price Amount: Numeric value with currency

Approver Name: Full legal name

Approval Signature: eSignature or handwritten

Confidentiality: Mark if pricing is confidential

Accounting Code: Internal ledger or project code

Common Preparation Errors to Avoid

Leaving price components vague (for example, 'shipping extra') which creates disputes during invoicing and reconciliation.
Using nonstandard names or abbreviations for parties that do not match legal or tax documents and delay payment processing.
Omitting approver title or authority, causing questions about whether the signatory had delegation to bind the organization.
Failing to capture the effective date in MM/DD/YYYY format, which can affect contract timing and accounting period recognition.

Risks and Potential Consequences of an Incorrect Memo

Contract Disputes: Ambiguous pricing can lead to breach claims

Accounting Errors: Incorrect revenue recognition or misposted entries

Tax Exposure: Misstated amounts may trigger audits

Payment Delays: Invoices disputed or rejected

Regulatory Risk: Industry rules may be violated

Operational Impact: Slowed order fulfillment and customer dissatisfaction

Timing Considerations and Processing Expectations

Establish clear internal deadlines for drafting, review, approvals, and archival to prevent processing bottlenecks and align with billing cycles.

Draft Completion Deadline:

Complete draft before contract signing or purchase order issuance

Internal Approval SLA:

Typical turnaround 2–5 business days depending on discount level

Customer Signature Window:

Allow at least 7–14 days for external review and countersignature

Invoice Issuance:

Invoice promptly after final memo and contract are executed

Archival Timeline:

Store final memo and audit trail immediately after execution

Representative eSignature Pricing and Feature Comparison

Overview of typical starting prices and key features for common eSignature providers; signNow is listed first per comparison convention.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies	Varies	Varies	Varies
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No

Practical Examples of How Teams Use the Template

Real-world use cases show how templates reduce turnaround time and improve recordkeeping across teams.

Optica Ventures

A VC portfolio manager used the memo to standardize exit pricing approvals.

It centralized signoff across finance and legal.
The firm reported fewer disputes and an easier audit trail when reconciling sale proceeds.

Martin Properties

A real estate broker attached the memo to purchase agreements for quick client confirmation.

It captured seller concessions and closing adjustments.
The standardized memo reduced closing delays by eliminating last-minute price clarifications.

Frequently Asked Questions About the Sales Price Memo Template

Answers to common questions about preparing, signing, and storing Sales Price Memos to avoid delays and legal or accounting issues.

Need help? Contact support

Is an e-signature legally binding?
Yes. Electronic signatures are generally enforceable under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted; ensure intent, consent, attribution, and record retention are documented.
Do I need a notary or witness?
Typically no for internal memos, but if the memo is incorporated into a deed, POA, or certain state-specific instruments, notary or witness requirements may apply; check state rules.
What happens if names don’t match legal records?
Mismatched party names can delay invoicing, trigger backup withholding for payees, and complicate enforcement; use the exact legal entity name as on tax documents.
How do I change an executed memo?
Create a written amendment or replacement memo with new effective date and approvals; all parties should sign the amendment to avoid disputes.
Where should I store final memos?
Archive signed memos and the audit trail in your records repository and retain per your retention policy, ensuring access controls and encryption in storage.
Can I use a template for multiple sale types?
Yes. Use conditional fields for product, service, and real estate variants and require additional clauses when the sale affects regulatory or tax obligations.

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