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Iowa State Extension Consulting Agreement

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Forest Products Sale Contract

STATE OF KENTUCKY

COUNTY OF

FOREST PRODUCTS SALE CONTRACT

This contract made and entered into on this day by and BETWEEN or , a corporation, party of the first part, hereinafter called the "Seller(s)," whether one or more, and or , a corporation, party of the second part, hereinafter called the "Buyer(s)," whether one or more.

WITNESSETH:

Article I. For and in consideration of the sum of $ dollars, receipt of which is hereby acknowledged, the Seller hereby agrees to sell and the Buyer agrees to buy all forest products designated for removal by the Seller from property located in the County of , State of Kentucky, and being described as follows:

SEE ATTACHED DESCRIPTION

The Buyer agrees to pay at the signing of the contract for the forest products designated for removal.

All of the forest products covered by this contract, described below, have been marked or designated by the Seller in the following manner:

AIL MERCHANTABLE TREES IN CLEAR-CUT AREA WILL BE SOLD.

ALL TREES IN STREAMSIDE MANAGEMENT ZONES MARKED WITH BLUE PAINT WILL BE SOLD.

The Buyer represents that he has inspected the sale area and familiarized himself with the kind, amount and quality of all products marked or designated by the Seller and covered by this contract.

Part I - General Terms

Article II. The Seller warrants that he has merchantable title to the products covered by this contract, and that same is free of all liens and encumbrances.

The Seller grants to the Buyer the right of ingress and egress over the lands of the Seller as may be necessary for removal of products specified by this contract; provided, however, that no mechanized equipment not equipped with rubber treads shall be operated on or across any paved or blacktop surfaced roads on the property of the Seller without first laying planks on the road to prevent direct contact between the vehicle and the road.

Any additional easements will be the responsibility of the Buyer.

Article III. This contract shall not be assigned in whole or in part without the written consent of the Seller and in event of assignment, the terms of this contract shall apply.

Article IV. The Seller hereby designates as its technical agent and gives said agent the authority to stop all operations of the Buyer on the Seller’s property when it appears that terms of this contract are being violated.

Said Seller further grants the Agent, , the right to halt logging operation on day or days when grounds are so wet that logging would cause excessive damage to the land, thus causing extreme erosion, etc.

The Buyer agrees to notify the Agent not less than (5) days beginning operations under terms of this contract.

Article V. The terms of this contract shall be for a period of months from the date hereof. The Buyer will not be able to harvest timber during . Any other time period the Buyer may harvest and remove any and all products covered by this contract, and upon harvesting and removal title shall vest in the Buyer.

All severance taxes will be borne and paid by the Buyer.

Article VI. The Buyer agrees to take all reasonable steps to prevent fire to the timber on above described lands and agrees that he will use all available men and equipment to suppress any fires originating said lands while the Buyer’s operations are in process.

The Buyer further agrees to pay the Seller for any and all damage from fire to timber or other property of the Seller originating through the negligent act or acts of the Buyer, his agents, or employees and that he will further pay the Seller for any expense incurred by the Seller in fighting or suppressing said fires.

PART II - PERFORMANCE REQUIREMENTS

Article VII. Existing logging roads shall be utilized wherever practicable, and upon completion of logging must be repaired and left in original condition. Where new roads must be cleared, their location must be approved in advance by the Seller or his agent.

Any unmarked merchantable trees which must be cut to clear a road shall be marked by the Seller or his agent in advance or cutting. Said trees shall be purchased from the Seller by the Buyer and paid for at one-half the rates specified in this contract for trees unnecessarily damaged.

Damaged trees of desirable growing stock which are unnecessarily damaged in the course of the Buyer’s operations will be marked for cutting by the Seller or his agent and shall be paid for at the following rates which are considered to be approximately double their stumpage value.

Pine Sawtimber $ Per 1000 Board Feet, Doyle Scale

Hardwood Sawtimber $ Per 1000 Board Feet, Doyle Scale

Pine Pulpwood $ Per Standard Cord

Hardwood Pulpwood $ Per Standard Cord

For purposes of this contract, unnecessary damage to a desirable tree shall be considered as breakage of the main stem, uprooting, or any abrasion which exposes wood on one quarter or more of the circumference of the main stem, which damage could have been avoided through the use or reasonable care.

Unmarked trees of desirable growing stock which are cut due to the Buyer’s negligence or error shall be paid for at the specified rate for trees unnecessarily damaged.

If any designed trees are cut by the Buyer prior to payment the total payment for the designated forest products will immediately become due and payable.

Article VIII. The buyer shall be responsible for the removal of any tree or bush or portion thereof which is felled in any stream or on any public highway, road, ditch draining the roadway or felled in a way which obstructs the same in any manner whatever.

Article IX. BUYER and subcontractors shall in all things, conform to the requirements of the Worker’s Compensation Act of the Laws of the State of Kentucky and qualify thereunder as a condition precedent to the performance of this contract. He shall as required by the SELLER, submit satisfactory proof of qualification and conformity of himself and each subcontractor with said act.

Buyer shall maintain General Liability Insurance with minimum coverage of $ for bodily injury or property damage arising out of a single occurrence.

Article X. Endangered Species Clause - BUYER and SELLER take cognizance of the Federal Endangered Species Act. 16 U.S.C. Section 1531 et seq., and the regulations appearing at 50 C.F.R. Section 17, which list endangered and threatened fish, wildlife, and plants, including but not limited to the gopher tortoise, Red-Cockaded Woodpecker, the Louisiana Black Bear, and such other species of wildlife, fish, and plants which may from time to time be listed as threatened or endangered.

SELLER and SELLER’s AGENT represents that there are no threatened or endangered species of forest, wildlife, or plants, or habitat therefore on any of the land subject to this agreement to the best of SELLER’s knowledge. SELLER and BUYER agree that should the presence of any threatened or endangered species or evidence of habitation thereof be found on any of the acreage and the thereon (as is determined by BUYER in consultation with applicable authorities of agencies) and BUYER shall be compensated or excused from payment as the case may be for the prorated portion of the purchase price which relates to the affected acreage.

Article XI. When the BUYER has completed his operations as authorized by this contract, he shall remove all equipment and other objects located on the property by himself, his agents, or his employees. Fences when damaged by cutting operation will be restored to original condition. Roads, skid trails, and loading ramps, will be water barred as necessary to prevent erosion problems. Harvesting operations should comply with the Management Practices attached. As well as any Management Practices Codes, Rules and Regulations of the State of Kentucky, or any agency thereof, regarding Forest Products.

Upon completion of all terms of this contract the BUYER shall notify the SELLER who will make a final inspection.

Article XII. If any of the conditions of these Article are violated by the BUYER the SELLER may, upon giving the BUYER notice in writing, suspend all operations engaged in by the BUYER under this contract until the conditions and requirements of this contract have been complied with and if the BUYER refused to comply with each and every condition and requirement set forth in these Articles and persists therein after notice in writing then the SELLER may terminate this contract.

Article XIII. If Seller(s) or Buyer(s) is a corporation, the person(s) executing this contract agree that they have been authorized by such corporation to execute same.

IN WITNESS WHEREOF the above contract has been executed on the day of , 20 , at , Kentucky.

Witness

Buyer (if individual)

Witness

Buyer (if corporation)

BY:

Its

Witness

Seller (if individual)

Witness

Seller (if individual)

Witness

Seller (if corporation)

BY:

Its

Acknowledgment for Individual – Buyer(s)

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this , by , Buyer(s).

________________________________

Notary Public, State of

Printed Name:

My Commission Expires:

Serial Number, if any:

Acknowledgment for Corporation - Buyer

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this , by of , Buyer, a corporation, on behalf of the corporation.

________________________________

Notary Public, State of

Printed Name:

My Commission Expires:

Serial Number, if any:

Acknowledgment for Individual – Seller(s)

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this , by , Seller(s).

________________________________

Notary Public, State of

Printed Name:

My Commission Expires:

Serial Number, if any:

Acknowledgment for Corporation - Seller

STATE OF

COUNTY OF

The foregoing instrument was acknowledged before me this , by of , Seller, a corporation, on behalf of the corporation.

________________________________

Notary Public, State of

Printed Name:

My Commission Expires:

Serial Number, if any:

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What the Iowa State Extension Consulting Agreement Is

The Iowa State Extension Consulting Agreement is a written contract that defines consulting services between an extension office or university program and an external consultant or vendor. It typically sets the scope of work, deliverables, schedule, payment terms, confidentiality, and intellectual property assignments. The agreement provides a clear record of expectations, legal responsibilities, and administrative details needed for procurement, grant compliance, and fiscal reporting in public or academic extension contexts.

Why a Clear Consulting Agreement Matters for Extension Work

A well-drafted Iowa State Extension Consulting Agreement reduces disputes, clarifies deliverables and payment expectations, supports grant or federal reporting, and documents who owns resulting materials. Electronically executed agreements are legally enforceable under the federal ESIGN Act and state electronic transaction laws when the parties consent.

Why a Clear Consulting Agreement Matters for Extension Work

Who Typically Uses the Iowa State Extension Consulting Agreement

Typical users include extension program managers, county extension directors, and outside consultants engaged for short-term projects.

  • County Extension Office managers coordinating outreach projects and service contracts for educators or specialists.
  • Independent subject-matter consultants retained for training, curriculum development, or technical assistance.
  • University contracting officers or sponsored-program administrators ensuring grant and fiscal compliance.

Use this agreement to document scope, payment, reporting requirements, and any data or intellectual property provisions before work begins.

Authorized Signers and Typical Roles

County Extension Director

The director or an individual with delegated procurement authority signs for the extension office. Confirm internal delegation policies and who may execute agreements on behalf of the institution before signing.

Independent Consultant

An authorized representative of the consultant or vendor (owner, CEO, or designated signatory) signs to bind the firm. Use full legal entity names to avoid later name-mismatch disputes.

Core Sections to Include in a Professional Agreement

A complete consulting agreement contains standard contract sections that control performance, payments, confidentiality, and legal remedies. Each section should be clear, measurable, and consistent with institutional rules and any applicable grant terms.

Scope of Work

Detailed description of tasks, deliverables, acceptance criteria, and milestones tied to dates or deliverable definitions to avoid scope creep.

Term and Termination

Start and end dates, renewal terms if any, and termination rights including notice periods and compensation on termination.

Compensation

Payment schedule, invoicing instructions, reimbursable expenses, and tax treatment or backup withholding responsibilities.

Confidentiality

Non-disclosure obligations, duration of confidentiality, and exceptions such as required disclosures under public records laws.

Intellectual Property

Ownership of works created, license grants to the extension office, and any deliverable transfer requirements.

Compliance & Indemnity

Representations on legal compliance, insurance requirements, limits on liability, and indemnification clauses.

Step-by-Step: Completing the Agreement

Follow these steps in order to create a compliant, administratively complete consulting agreement.

  • 01
    Draft Scope: Define tasks, deliverables, and due dates clearly.
  • 02
    Set Payment Terms: Specify amount, invoicing schedule, and payment method.
  • 03
    Review Compliance: Confirm grant terms, tax treatment, and institutional policies.
  • 04
    Execute: Collect signatures, dates, and required approvals.

How to Configure an Online Signing Workflow

Set fields and routing rules so each signer receives only relevant sections and the audit trail captures every action.

Field Configuration
Signature Field Assign to signer; require date stamp.
Initials Place at key clause pages for acceptance.
Conditional Fields Show expense fields only if reimbursable selected.
Routing Order Set institutional approver before consultant signature.

Where to Send and How Execution Usually Works

Contracts typically move from drafter to institutional approver, to the consultant, and then back for fiscal processing and record retention.

  • Drafting: Originates with program manager or sponsor.
  • Institutional Review: Procurement or legal reviews compliance and insurance.
  • Consultant Signature: Consultant signs and returns executed copy.
  • Recordkeeping: Final signed copy stored in contract repository.

Digital Signing and Electronic Submission Requirements

Ensure your chosen signing platform supports legal validity, audit trails, and secure storage.

  • Authentication: Email or SMS codes for signer ID
  • Audit Trail: Timestamps, IP, and action log
  • File Formats: PDF and DOCX supported

Use a platform that can produce a tamper-evident signed PDF and retain the transaction record to meet ESIGN and institutional retention policies.

Common Deadlines and Timing Expectations

Understand typical contract timing so deliverables, invoicing, and administrative approvals happen on schedule.

Effective Date:

Date entered in agreement; work should not start earlier without written authorization.

Invoice Submission:

Invoices typically due within 30 days after deliverable acceptance.

Deliverable Milestones:

List milestone dates tied to payments and acceptance.

Termination Notice:

Commonly 30 days unless emergency termination applies.

Record Retention:

Keep signed agreement for the required retention period.

Common Pitfalls to Avoid

  • Vague scope language that causes disputes over deliverables and acceptance criteria.
  • Missing institutional approvals or failure to follow procurement rules for paid consultants.
  • Incorrect payee name or tax ID that delays payment and creates IRS backup withholding risk.
  • Failing to document data handling expectations when PII or protected data is shared.

Key Risks and Consequences of Errors

Breach Liability: Monetary damages and litigation exposure
Grant Noncompliance: Repayment obligations or audit findings
Tax Issues: Backup withholding or incorrect 1099 reporting
Data Privacy: HIPAA or FERPA violations
Payment Delays: Rejected invoices and cashflow impact
Recordkeeping Gaps: Regulatory penalties or missing audit evidence

Typical eSignature Vendor Pricing and Feature Snapshot

Compare core price points and common enterprise features when choosing a signing platform for extension consulting agreements.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Consulting Agreements in Practice

These brief examples show how organizations adapt a consulting agreement for extension or small-business contexts.

Optica Ventures Example

A regional extension partner engaged a consultant to create outreach materials

  • Deliverables included editable curricula and three workshops
  • The executed agreement specified deliverables, payment milestones, and institutional ownership of final materials to ease future reuse and reporting.

Martin Properties Example

A small government-funded outreach project hired a contractor for technical assistance

  • Payment tied to milestone completion and invoice acceptance
  • Clear acceptance criteria and a fixed schedule reduced disputes and simplified grant auditing for the sponsoring office.

Practical Tips to Complete the Agreement Accurately

Follow these practical practices to reduce errors, speed payment, and preserve compliance with grants and institutional rules.

Define Deliverables Precisely
Write measurable acceptance criteria for each deliverable, attach exhibits for templates or deliverable examples, and require written acceptance to trigger payment to avoid scope disputes and audit findings.
Align With Grant Terms
Confirm the agreement’s payment schedule, eligible expenses, and reporting requirements match any related grant or sponsor contract to avoid ineligible charges.
Record Tax Information
Collect the consultant’s W-9 and confirm TIN accuracy before first payment to prevent backup withholding and ensure correct 1099 reporting to the IRS.
Preserve Privacy and IP
Include data-handling clauses for any PII or protected data, define ownership of created materials, and specify permitted public use for educational resources.

Security and Compliance Considerations for Electronic Execution

Encryption: TLS 1.2/1.3; AES-256 at rest
ESIGN/UETA: Meets federal ESIGN and state UETA rules
HIPAA: BAA available where protected health information is involved
21 CFR Part 11: Supports FDA-regulated record requirements
SOC 2: SOC 2 Type II certified
ISO: ISO 27001 certified controls

FAQs and Troubleshooting for Common Questions

Answers to frequent questions about enforceability, notarization, execution, and amendments for an Iowa State Extension Consulting Agreement.


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