Property ID
Property address, legal description, and parcel or lot number to ensure the disclosure is tied to the correct residence and recorded transaction.
Completing a clear disclosure and disclaimer reduces post-closing disputes, documents the seller’s known facts, and helps buyers decide whether to proceed or negotiate repairs. It allocates information risk, supports due diligence, and may limit seller liability when accurate and timely.
The form is used by multiple parties during a residential sale to document property condition and preserve transaction transparency.
Each party has distinct responsibilities: sellers provide facts, agents coordinate delivery, and buyers rely on the statement for inspection and negotiation.
The owner of record or an authorized representative must sign. Accurate disclosures limit future claims; omission of known defects can expose the seller to legal remedies.
The agent typically delivers the statement to buyers and keeps a copy in the transaction file. Agents must ensure the form is completed and dated per state rules.
Property address, legal description, and parcel or lot number to ensure the disclosure is tied to the correct residence and recorded transaction.
Information about major systems (roof, HVAC, plumbing, electrical) including age, recent repairs, known leaks, and replacements relevant to buyer inspections.
Detailed narrative of defects the seller knows about, including structural damage, pest infestations, water intrusion, or code violations.
Statements about asbestos, lead-based paint (where applicable), radon, underground tanks, or other hazards affecting health or habitability.
Seller’s standard limits on warranties, statements that the disclosure is based on seller knowledge, and any recommended buyer inspections.
Seller signature, printed name, date, and contact information; space for buyer acknowledgment and agent certification as needed.
| Field | Configuration |
|---|---|
| Signature Field | Require signer name and date; enforce required status |
| Attachment Field | Allow PDF upload for inspection reports |
| Authentication | Use email + SMS code or stronger for identity |
| Audit Trail | Enable timestamp, IP, and history capture |
Choose a platform that supports secure delivery, audit trails, and common integrations used by real estate teams.
Provide disclosure when listing or at first substantive buyer inquiry as required in some states.
Delivering a dated disclosure with contract execution preserves inspection and contingency timelines.
Inspection contingency usually begins after buyer receives the disclosure and contract is effective.
Signed disclosure is retained in closing package and recorded in transaction file.
Many states limit remedies for nondisclosure after a statutory window; check local law for exact periods.
Seller completes disclosure before active marketing of the property.
Seller or agent provides the statement to prospective buyers and their agents.
Buyer orders inspections and evaluates disclosure findings against inspection reports.
Signed disclosure is filed with closing documents and kept in the transaction file.
Tim Martin used online disclosure templates to capture seller-known issues quickly
Brian’s team standardized disclosure entries across listings to reduce manual errors
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies by plan | Varies by plan | Varies by plan |