Supplier Info
Supplier name, contact, and part number are listed to ensure the sample maps to the supplier’s internal catalog and for traceability during follow-up testing and purchase orders.
A well-designed form reduces errors, shortens evaluation cycles, and documents technical and commercial terms so spec changes, approvals, and results are auditable and reproducible.
Supplier name, contact, and part number are listed to ensure the sample maps to the supplier’s internal catalog and for traceability during follow-up testing and purchase orders.
Resistance value, tolerance, power rating, temperature coefficient, and package type should be specified precisely, including units and any preferred manufacturer markings or codes.
State the sample quantity required for testing, preferred packaging (reel, tape, tube), and any anti-static handling or moisture-sensitivity packaging needs.
List required performance tests, test conditions, acceptance criteria, number of samples per test, and whether test reports or certificates of compliance are required.
Specify who pays shipping, unit sample cost, lead times, any return requirements, and whether the sample is free, credited, or billable upon approval.
Include signature blocks for the requester, technical approver, and procurement with printed name, title, date, and an explicit statement of approval or rejection criteria.
| Field | Configuration |
|---|---|
| Auto-detect fields | Enable magic detection for names and dates |
| Conditional fields | Show test fields only when specific tests selected |
| Signer authentication | Use email or SMS code verification |
| Audit trail | Capture IP, timestamp, and action log |
Choose a platform that supports PDF and DOCX uploads, audit trails, and basic signer authentication for traceability.
Coordinate a single owner per request—typically the requesting engineer or procurement buyer—to manage communications and approvals.
The Design Engineer specifies technical requirements, approves test criteria, and evaluates sample performance. They are responsible for technical signoff and raising change requests if samples do not meet criteria.
The Procurement Manager confirms supplier commercial terms, issues purchase orders if samples are billable, and coordinates shipping and invoicing reconciliation with accounts payable.
Supplier acknowledges within 2 business days
Samples ready in 5–10 business days
Transit typically 2–7 business days
Test reports returned in 3–10 business days
Approval cycle usually 1–3 business days
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/yr | Varies | Varies | Varies |