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Surface Use Agreement

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SURFACE USE COMPENSATION AGREEMENT

This Surface Use Compensation Agreement (the “Agreement”) is entered into and to be effective between (the “Lessor”), whose address is , and (the “Lessee”), whose address is .

It is understood that Lessor is the surface owner of the property (the “Land”) on which there has been an oil and gas lease (the “Oil and Gas Lease”) granted by Lessor to Lessee. The Land covered by the Oil and Gas Lease is described on Exhibit “A” to this Agreement, and is located in County/Parish, . Any words and phrases, or definitions of them, which are used in the Oil and Gas Lease shall have the same meaning applied to them in this Agreement. It is agreed and understood between Lessor and Lessee, that the Lessee under the Oil and Gas Lease shall abide by the following terms and provisions:

1. Under the provisions of the Oil and Gas Lease, Lessee is obligated to pay Lessor for actual damages caused to Lessor’s Land and property, arising out of Lessee’s operations on the Land. Nothing in this Surface Use Compensation Agreement shall be construed to mean that Lessor has granted the right to do or perform any of the operations or activities which are not specifically enumerated in this Agreement, nor shall anything in this Agreement be construed to limit Lessor’s rights in any respect.

2. In addition to any damages which may become payable by Lessee to Lessor as provided in 1. above, Lessee shall pay Lessor in , , the following amounts for the following activities and use of the Land:

(i) Dollars ($ ) for each location for a (vertically drilled hole) drilling or producing well, and Dollars ($ ) for each location for a (deviated hole or horizontally drilled hole) drilling or producing well. If the well site location is more than ( ) acres, this amount shall be proportionately increased. Each location shall not exceed more acreage than is reasonably and necessarily required by Lessee in its operations under the terms of the Oil and Gas Lease.

(ii) Dollars ($ ) for the site occupied by each tank battery, pumping station, meter run or other surface production, treating, or marketing facility not previously compensated for, and, if the site is more than one (1) acre, the amount shall be proportionately increased. Each location shall not exceed more acreage than is reasonably and necessarily required by Lessee in its operations under the terms of the Oil and Gas Lease.

(iii) For new roads constructed by Lessee on the Land, the sum of Dollars ($ ) per rod; each road not to exceed feet ( ’) in width. For the use of existing roads on the Land, the sum of Dollars ($ ) per rod.

(iv) For each pipeline not over four inches (4") in diameter laid on top of the ground, the sum of Dollars ($ ) per rod. For each pipeline over four inches (4") in diameter laid on top of the ground the sum of Dollars ($ ) per rod. For buried pipelines, the sum of Dollars ($ ) per rod. The location of any pipeline is to be approved by Lessor prior to the line being laid. To the extent practical, all pipelines shall be laid along fence lines or roads.

(v) For each telephone or electric power line laid on the Land, the sum of Dollars ($ ) per rod, plus the sum of Dollars ($ ) per pole, with the location and height of each line to be approved by Lessor prior to installation.

(vi) For geophysical operations, a sum to be negotiated between Lessor and Lessee prior to any operation being conducted; it being understood that Lessee has no right to conduct geophysical operations on the Land without Lessor’s prior written consent.

(vii) For salt water, oil, or condensate spills, the actual damages, not to be less however, than cents ( ¢) per square foot of area contaminated by a spill.

(viii) For caliche, the sum of Dollars ($ ) per cubic yard.

(ix) For livestock which are injured, the difference in fair market value immediately before and after injury, plus the cost of treatment, if any. For livestock which are killed, the fair market value prior to the injury resulting in death, plus the cost of treatment, if any.

(x) With respect to any bitterweed or other noxious vegetation which is found on the Land, Lessee at Lessor’s request, shall spray same with chemicals specified by Lessor, in order to eradicate the vegetation. Lessee shall not be required to spray more than twice each 12 month period.

3. The foregoing schedule shall remain effective for ( ) years from the date of this Agreement and thereafter Lessee shall pay Lessor the reasonable going rate in the area of the Land, with this schedule to be the minimum.

4. Each payment due under this Agreement shall be due and payable to Lessor within thirty (30) days after Lessee first utilizes any of the Land for a purpose requiring such a payment to Lessor.

5. All provisions of the Oil and Gas Lease where Lessee is obligated to perform any obligation are contractual in nature. It shall never be necessary for Lessor to allege or prove a cause of action in tort based on any breach of the Oil and Gas Lease. This Surface Use Compensation Agreement and the Oil and Gas Lease are each specifically made performable in , .

6. The terms and conditions of this Agreement and of the Oil and Gas Lease shall constitute covenants running with the Land, and shall be binding on and shall inure to the benefit of Lessor, and Lessee, and their respective successors and assigns.

Lessor

(Acknowledgments)

Lessee

(Acknowledgments)

(Exhibit “A”: Lands subject to Agreement)

Enter text✕

What a Surface Use Agreement Covers

A Surface Use Agreement is a legal contract that governs temporary or ongoing use of a landowner's surface for access, construction, operations, or utilities while preserving the owner's property rights. Typical uses include access roads, well pads, pipelines, staging areas, and equipment yards. The agreement specifies location, term, compensation, restoration obligations, environmental protections, insurance and indemnity, and dispute resolution. It allocates responsibilities for damage, maintenance, erosion control, and compliance with permits and environmental law, and often requires coordination with local permitting, state statutes, and utility or mineral rights holders.

Why a Clear Surface Use Agreement Matters

A precise agreement reduces operational disputes, clarifies financial terms, and defines restoration duties. It protects both the landowner and operator by documenting access rights, insurance requirements, indemnity, and regulatory compliance under ESIGN and state contract law frameworks like UETA when executed electronically.

Why a Clear Surface Use Agreement Matters

Who Typically Prepares and Signs These Agreements

Landowners, land managers, energy or utility operators, construction contractors, and legal counsel commonly prepare or sign Surface Use Agreements.

  • Landowners and property managers who control surface rights and need defined restoration and compensation terms.
  • Energy and utility companies that require temporary access for wells, pipelines, or transmission infrastructure.
  • Contractors and site operators responsible for on-site work, maintenance, and environmental controls.

Each signer should have the authority to bind their organization; consider corporate resolutions or power-of-attorney for entities, and confirm signatures meet statutory e-signature requirements.

Core Sections to Include in a Professional Agreement

A well-drafted Surface Use Agreement contains clear, enforceable sections specifying rights, duties, timelines, and protections to reduce ambiguity and downstream disputes.

Premises

Describe the exact location and dimensions of the surface area, attach maps or legal descriptions, and define permitted uses and excluded areas to avoid boundary disputes and scope creep.

Term & Access

State the effective date, term length, renewal options, and access windows, including authorized routes, hours, and procedures for temporary closures or emergency access.

Compensation

Specify payments (one-time, periodic, or per-use), escalation mechanics, withholding, tax responsibilities, and any security deposits or restoration bonds.

Restoration & Repair

Detail restoration standards, timelines after operations cease, accepted materials and techniques, and liability for failure to restore to agreed standards.

Insurance & Indemnity

Require operator insurance limits, certificate provision, additional insured status, and mutual indemnities for third‑party claims and environmental contamination.

Compliance & Permits

Allocate responsibility for obtaining permits, complying with environmental and safety laws, reporting incidents, and coordinating inspections with regulators.

Step-by-Step: Completing and Executing the Agreement

Follow these steps to prepare, review, and finalize a Surface Use Agreement to reduce omissions and legal exposure.

  • 01
    Gather records: Collect deed, survey, and mineral-lease data before drafting.
  • 02
    Draft terms: Use a template and tailor compensation, access, and restoration clauses.
  • 03
    Review with counsel: Have counsel review indemnities, insurance, and permit allocation.
  • 04
    Execute and retain: Sign, date, and store copies; circulate to stakeholders and file permits.

Operational Flow: From Request to Site Restoration

Use a clear operational workflow to coordinate access, work, inspections, and restoration among parties and regulators.

  • Request access: Operator submits written request with schedule and scope.
  • Grant and condition: Landowner approves with conditions, bonding, and route limitations.
  • Perform work: Contractor follows safety, environmental, and permit obligations.
  • Restore & close: Complete restoration and obtain landowner sign-off and final inspection.

Customizing Online Workflows for Execution

Configure an electronic workflow that matches the agreement's signing order, authentication needs, and document fields before sending for signature.

Field Configuration
Signing Order Set required signer sequence to control approvals.
Authentication Level Choose email, SMS code, or ID verification for signers.
Conditional Fields Use conditional fields to show restoration options by site type.
Document Attachments Attach surveys, maps, and permits for signer review.

Digital Execution and File Formats

Use a platform that supports PDF and DOCX, provides an audit trail, and preserves the signed record for reproduction on demand.

  • Supported formats: PDF, DOCX
  • Authentication: Email, SMS, or KBA
  • Integrations: CRM and cloud storage

Choose e-signature settings that satisfy ESIGN and UETA tests for intent, consent, attribution, and retention; ensure export to PDF/A for long-term archival and attach the audit trail to the final record.

Comparing eSignature Vendors for Surface Use Agreement Execution

Compare baseline pricing and feature differences when selecting an eSignature provider for executing Surface Use Agreements electronically; signNow is listed first per standard comparison format.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day free trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Common Legal and Financial Risks to Avoid

Invalid signature: Unenforceable if e-signature requirements unmet
Restoration liability: Operator may face costly remediation obligations
Regulatory fines: Permitting noncompliance can trigger agency penalties
Tax consequences: Incorrect compensation reporting may trigger withholding
Insurance gaps: Insufficient coverage exposes both parties
Title conflicts: Unresolved mineral or easement claims create legal risk

Practical Tips for Accurate and Efficient Completion

Adopt consistent procedures and documentation practices to reduce errors and speed approvals when negotiating and executing a Surface Use Agreement.

Use precise legal descriptions
Always attach a recorded legal description or survey rather than relying on maps or GPS coordinates alone; precise descriptions prevent boundary disputes and reduce title issues during permitting or future transactions.
Define measurable restoration standards
Specify seeds, topsoil depths, contour tolerances, and acceptance criteria; measurable standards reduce subjective disputes and make inspections and sign‑offs straightforward.
Document permit responsibilities
Assign clear responsibility for obtaining permits, paying fees, and complying with permit conditions, including who handles notices, reporting, and remediation required by regulators.
Preserve execution records
Keep signed PDFs with a complete audit trail, all attachments, insurance certificates, and correspondence to support enforcement and to meet retention requirements for audits or litigation.

Frequently Asked Questions About Surface Use Agreements

Answers to common questions about validity, signing authority, notarization, corrections, and termination to help avoid execution and enforcement pitfalls.


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