Does an easement require notarization?

Yes. Most counties require a notary acknowledgement on recorded real‑property instruments; witness requirements vary by state and deed type. Verify county recorder rules before submission.

Can the easement be signed electronically?

Electronic signatures are valid under ESIGN (15 U.S.C. ch. 96) and UETA where adopted. Confirm the county recorder accepts electronically executed or scanned originals and whether a remote online notarization (RON) is required.

What if the legal description is wrong?

An incorrect legal description can lead to recording rejection or title exceptions. Correct via a corrective instrument or quitclaim deed; consult counsel and re-record as required to cure the error.

Who must sign on behalf of a company?

An authorized corporate officer or agent must sign and include title; corporate signatures often require a corporate resolution or power of attorney to evidence authority.

How do I record the easement?

Submit the original signed instrument and required fees to the county recorder where the property is located. Some counties accept electronic submissions; others require mailed or in-person originals.

Can an easement be revoked?

An easement may be terminated by recorded release, merger of title, expiration per its terms, or court order. A revocation should be documented in a recorded release instrument to clear title.

Electronic Signature
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Sanitary Sewer System Easement

Sanitary Sewer System Easement

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

TELECOMMUNICATIONS SYSTEMS EASEMENT

STATE:

COUNTY:

The undersigned, (the “Grantor”), their heirs and assigns, whose address is , for valuable consideration, the receipt and sufficiency of which is acknowledged, grants and conveys to (the “Grantee”), its successors and assigns, whose address is , a perpetual easement, for the exclusive use of Grantee, to construct, reconstruct, operate, maintain and remove a telecommunications system, as Grantee may, from time to time, require, on, over, under, and across the following land which the Grantor owns or in which the Grantor has any interest:

(Description of Land)

The easement shall have a width of feet and cross the described land, as more fully described in Exhibit “A.”

Grantee shall have the right of ingress and egress over and across the land of Grantor adjacent to the Easement, to and from the Easement and the right to clear and keep cleared all trees and other obstructions. Grantee shall be responsible for all damage caused to Grantor arising from Grantee’s exercise of the rights and privileges granted by this Easement.

In the event of the non-use of the Easement by Grantee, its successors or assigns, for a period of months, this Easement shall be considered as being abandoned and Grantee shall have days in which to remove from the land and Easement all equipment placed on it.

Grantee covenants and agrees to indemnify and forever hold Grantor harmless against each and every claim, demand or cause of action that may be made or come against Grantor by reason or in any way arising out of any defect, imperfection, operations, maintenance, or construction of the telecommunications facility.

Grantor reserves the right to occupy, use, and cultivate the Easement for all purposes not inconsistent with, nor interfering with, the rights granted to Grantee.

The rights, conditions, and provisions of this Easement shall inure to the benefit of and be binding on the heirs, executors, administrators, successors, and assigns of the respective parties.

Any claim, controversy or dispute arising out of this Easement shall be settled by arbitration in accordance with the applicable rules of the American Arbitration Association, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction. The arbitration shall be conducted in the County where the property is located.

Date:

Grantor

Signature:

(Acknowledgment)

Notary/Title:

Exhibit “A”

What a Sanitary Sewer System Easement Is and why it matters

A Sanitary Sewer System Easement is a recorded real‑property instrument granting a public utility, municipality, or private sewer authority the legal right to install, access, inspect, maintain, repair, and replace sanitary sewer lines and related appurtenances across private land. It identifies the grantor and grantee, the precise easement area described by metes and bounds or a recorded plat, the rights granted, maintenance responsibilities, any compensation, and recording instructions so the interest is part of public land records and enforceable against successors.

Why using a formal easement document protects owners and utilities

A clear, recorded sanitary sewer easement defines access rights, reduces dispute risk, and preserves title marketability by notifying future owners. It allocates maintenance obligations, clarifies liability, and enables uninterrupted sewer service while satisfying county recording requirements and municipal permitting.

Who typically prepares, signs, and records these easements

In many transactions multiple parties coordinate: a surveyor for the legal description, an attorney for drafting, and the county recorder for filing.

Municipal utilities and sewer districts responsible for public infrastructure access and maintenance.
Private developers or engineering firms obtaining rights-of-way for new subdivisions and service connections.
Property owners or title companies ensuring recorded rights and clear marketable title.

Core elements that make a professional sanitary sewer easement

A complete easement balances legal precision with practical terms: who has rights, where those rights apply, and how ongoing responsibilities are handled.

Parties

Clearly identify the Grantor (property owner) and Grantee (utility or authority) using full legal names and entity types to avoid ambiguity or title issues.

Legal Description

Provide a metes-and-bounds description or recorded plat reference that unambiguously locates the easement area for recording and mapping purposes.

Easement Area

State width, centerline, and any vertical limits; include coordinates or reference survey monuments where applicable for precise field location.

Rights Granted

Specify permitted activities such as installation, inspection, maintenance, emergency access, and temporary construction staging within the easement corridor.

Maintenance Obligations

Allocate responsibility for routine upkeep, repairs, and restoration of surface improvements; address cost sharing and response timelines.

Term and Recording

State duration (perpetual or term), compensation if any, acknowledgement/notary block, and recording instructions for the county recorder.

Step-by-step: preparing and completing the easement

Follow these sequential steps to prepare, approve, sign, and record a sanitary sewer easement with minimal friction.

01

Survey the area: Obtain or update a boundary survey to define the easement footprint.
02

Draft document: Have counsel or the utility draft precise legal text and rights allocation.
03

Execute and notarize: Parties sign in the presence of a notary or via permitted remote notarization method.
04

Record deed: File the signed, notarized easement with the county recorder and obtain a copy for all parties.

Typical online workflow settings for digital completion

Configure the digital workflow to match the parties and legal requirements before sending the easement for signature.

Field	Configuration
Signer Order	Sequential or parallel signing as required by the transaction
Authentication	Email link with optional SMS code or knowledge-based verification
Notary Mode	Enable remote online notarization if the county accepts RON
Retention	Automated archive of final PDF and audit trail

How digital completion and recording typically proceed

A streamlined e-signature workflow reduces turnaround; match the steps below to your county recording rules and notarization needs.

Upload: Upload the prepared easement PDF or DOCX.
Place fields: Add signature, date, and notary acknowledgement fields.
Send to signers: Issue signer links or invitations in the required order.
Record: After execution, submit the original signed document to county recorder.

Technical considerations for eSigning and eRecording

Confirm the county recorder accepts electronic submissions or whether the original paper with notarization must be mailed; adjust workflow and archival steps accordingly.

File formats: PDF and DOCX accepted
Authentication: Email, SMS, or stronger MFA
Audit trail: IP, timestamp, and action history

Security and compliance items to check for electronic execution

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest

Audit Trail: Comprehensive IP, timestamp, and action history

Certifications: SOC 2 Type II; ISO 27001 available

HIPAA Support: HIPAA-compliant with BAA available

21 CFR Part 11: Compliant controls available for regulated data

Access Controls: Role-based access and two-factor options

Consequences of improperly prepared or recorded easements

Recording Rejection: County recorder may refuse filing

Title Exceptions: Unclear description creates title insurance exceptions

Enforceability Risk: Improper signature or notarization may void rights

Boundary Disputes: Vague descriptions can trigger neighbor litigation

Construction Delays: Missing access rights can halt work

Regulatory Fines: Noncompliance with local codes may incur penalties

Common preparation mistakes to avoid

Incomplete legal description or missing plat reference causing ambiguous boundaries and recording rejection.
Using informal party names instead of exact legal entity names, which generates title insurance exceptions.
Omitting required notarization, witness signatures, or incorrect notary acknowledgements leading to unenforceability.
Neglecting to coordinate easement recording with title company and county requirements, delaying closings.

Typical timelines and processing expectations

Timing varies by complexity and county; the following ranges represent common processing expectations for routine easements.

Preparation Time:

1–14 days depending on survey and counsel availability

Internal Review:

3–10 business days for stakeholder approvals

Notarization:

Same day if parties are local; RON may expedite

Recording:

1–30 days depending on county workload and whether mailed or electronic filing

Title Update:

Title company update and insurer endorsement typically 3–15 days

Key milestones from draft to recorded easement

A milestone view helps coordinate contributors and align recording priorities for uninterrupted project schedules.

01

Drafting Complete

Prepare final legal text and attach exhibits for review.

02

Signatory Approval

Obtain signatures from grantor and grantee and required corporate approvals.

03

Notarization and Witnessing

Execute acknowledgements and witness statements as state law requires.

04

County Recording

Submit to recorder and secure recorded document reference number.

Practical examples of how sanitary sewer easements are used

Two concise use cases illustrate typical parties and operational outcomes for recorded sanitary sewer easements.

Municipal Installation

A city acquires a 20-foot easement across private lots to extend a sewer line

City granted perpetual access and maintenance rights
Result: the public extension proceeded, repairs were the city's responsibility, and recorded easements preserved uninterrupted sewer service and clear title for each parcel.

Developer Temporary Access

A developer negotiates a temporary construction easement for staging and pipe installation

Easement limited to 24 months with restoration obligations
Result: contractor access was assured during work, the property was restored post-completion, and a recorded release removed the temporary interest.

FAQs and troubleshooting for common easement questions

Answers to frequent questions about execution, eSigning, recording, and correcting sanitary sewer easements.

Need help? Contact support

Does an easement require notarization?
Yes. Most counties require a notary acknowledgement on recorded real‑property instruments; witness requirements vary by state and deed type. Verify county recorder rules before submission.
Can the easement be signed electronically?
Electronic signatures are valid under ESIGN (15 U.S.C. ch. 96) and UETA where adopted. Confirm the county recorder accepts electronically executed or scanned originals and whether a remote online notarization (RON) is required.
What if the legal description is wrong?
An incorrect legal description can lead to recording rejection or title exceptions. Correct via a corrective instrument or quitclaim deed; consult counsel and re-record as required to cure the error.
Who must sign on behalf of a company?
An authorized corporate officer or agent must sign and include title; corporate signatures often require a corporate resolution or power of attorney to evidence authority.
How do I record the easement?
Submit the original signed instrument and required fees to the county recorder where the property is located. Some counties accept electronic submissions; others require mailed or in-person originals.
Can an easement be revoked?
An easement may be terminated by recorded release, merger of title, expiration per its terms, or court order. A revocation should be documented in a recorded release instrument to clear title.

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