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Schedule Rates for MARTA

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SCHEDULE RATES FOR MARTA

Parties

Contractor Name:

Contractor Address:

MARTA Representative Name:

MARTA Office Address:

Recitals

WHEREAS, Contractor is engaged in the business of providing services and deliverables described in this Schedule and represents that it has the necessary expertise, personnel and equipment to perform such services in accordance with the terms hereof; and

WHEREAS, MARTA desires to procure services from Contractor on the basis of the rates and payment terms set forth in this Schedule, and Contractor agrees to provide services under such rates and terms; and

WHEREAS, the parties intend for this Schedule to govern pricing and billing for specified services and to be incorporated by reference into any underlying master agreement between the parties.

Scope of Work

Schedule of Rates

The following rates shall apply to services rendered under this Schedule. Rates are exclusive of applicable taxes unless otherwise stated. Itemized rates shall be used for invoicing and shall be subject to audit pursuant to the underlying agreement.

Service Description:

Unit:   Unit Rate:   Effective Month:

Service Description:

Unit:   Unit Rate:   Effective Month:

Rate Basis:

Payment Terms

Contractor shall invoice MARTA in accordance with the rates set forth above. Invoices shall include sufficient detail to permit verification of billed items, including dates, units, and applicable rates.

Late fee percentage:  % per month after  days past invoice due date.

All payments are subject to the withholding, set-off and audit rights of MARTA under the underlying agreement. Payment of invoices does not constitute acceptance of work or waiver of any claim.

Term and Termination

This Schedule shall commence on and shall continue in effect until unless terminated earlier in accordance with this Schedule or the underlying agreement.

Either party may terminate this Schedule for convenience upon  days written notice to the other party. Termination for cause shall be governed by the underlying agreement and applicable law.

Confidentiality

Contractor acknowledges that it may receive Confidential Information of MARTA. Contractor shall maintain such information in strict confidence and shall not disclose, use, or permit the use of such information except in the performance of its obligations under this Schedule or as compelled by law. Confidential Information does not include information that is or becomes publicly known through no breach of this Schedule or is independently developed by Contractor without use of MARTA Confidential Information.

Governing Law

This Schedule shall be governed by and construed in accordance with the laws of the State of Georgia without regard to its conflicts of law principles. The parties agree that any disputes arising out of or relating to this Schedule shall be resolved pursuant to the dispute resolution provisions of the underlying agreement.

Entire Agreement

This Schedule, together with the underlying master agreement and any incorporated attachments, constitutes the entire agreement between the parties with respect to rates and billing for the services described herein and supersedes all prior statements, proposals and understandings relating to such subject matter. Any amendment to this Schedule must be in writing and signed by authorized representatives of both parties.

Certification

By executing below, each party certifies that the rates set forth in this Schedule are true, correct and represent the full compensation to be paid for the services described. Each signatory warrants that they are authorized to bind the party on whose behalf they sign.

Contractor:

By:

Date:

MARTA Representative:

By:

Date:

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What the Schedule Rates for MARTA document is and when it’s used

The Schedule Rates for MARTA is a standardized rate schedule used by vendors, contractors, and internal procurement staff to list unit prices, labor rates, markup rules, and billing tiers applicable to work performed under agreements with the Metropolitan Atlanta Rapid Transit Authority (MARTA). It combines line-item rates, effective dates, invoicing instructions, and any cost escalation clauses. The document supports contract administration, invoice validation, and auditability; parties use it to ensure consistent pricing, to trigger invoicing milestones, and to compare submitted invoices to contract terms during payment review and closeout.

Why a clear, accurate rate schedule matters to MARTA contracts

A precise Schedule Rates for MARTA reduces disputes, simplifies invoice verification, and ensures consistent application of contract pricing across projects and purchase orders.

Why a clear, accurate rate schedule matters to MARTA contracts

Who prepares and relies on the Schedule Rates for MARTA

Typical preparers and primary users of the Schedule Rates for MARTA include procurement officers, contract managers, and external vendors completing bid or post-award pricing schedules.

  • Vendors and subcontractors preparing bid and invoice line items for MARTA projects, including materials, labor, and equipment rates.
  • MARTA contract administrators and purchasing staff who validate invoices and reconcile billed amounts to the agreed schedule.
  • Project managers and finance teams referencing approved rates during change orders, progress billing, and final closeout.

Accurate completion improves payment timeliness, supports audit trails, and reduces downstream administrative adjustments.

Step-by-step: how to fill and submit the schedule

Follow these sequential steps to prepare, sign, and deliver a compliant Schedule Rates for MARTA.

  • 01
    Prepare: Populate all required fields and attach supporting pricing documentation.
  • 02
    Review: Validate math, unit measures, and consistency with contract exhibits.
  • 03
    Sign: Obtain authorized signature(s) and dated signature blocks.
  • 04
    Submit: Send electronically per MARTA routing instructions and retain confirmation.

How to configure an online workflow for the rate schedule

Set up electronic templates and routing to mirror internal approvals, signature order, and retention policies before sending to MARTA.

Field Configuration
Template Name Include contract ID and revision date for tracking
Signer Authentication Email + optional SMS code for vendor signers
Approval Order Vendor → Contract Manager → MARTA Approver
Retention Auto-archive signed copy to contract folder

Where to send completed schedules and how MARTA receives them

Follow MARTA’s contract-specific submission instructions; many procurements specify an electronic portal or designated contract email address.

  • Contract Portal: Upload signed schedule to the MARTA procurement portal when available
  • Contracting Email: Send to the designated contract administrator address
  • Invoice Match: Reference PO or contract number for automated reconciliation
  • Recordkeeping: Retain signed PDF and completion certificate for audits

Digital delivery and e-signature considerations

Use an electronic workflow that preserves an audit trail, supports signer authentication, and produces a tamper-evident signed PDF.

  • Document Format: PDF or DOCX preferred
  • Authentication: Email + optional SMS or KBA
  • Audit Trail: Timestamps, IP, and signer attribution

Ensure the chosen platform aligns with MARTA’s acceptance policy and retention requirements; retain the signed copy and audit data for contract records.

Key timing rules and typical deadlines

Observe contract-defined effective dates, notice periods, and billing cycles to ensure correct rate application and timely payments.

Effective Date Entry:

Use MM/DD/YYYY to indicate when listed rates begin

Rate Revision Notices:

Submit changes per contract notice period, often 30–90 days

Invoice Submission:

Match invoice dates to work performed and contract billing cycle

Payment Terms:

Follow contract payment terms (e.g., Net 30) after invoice acceptance

Record Retention:

Keep signed schedule for the retention period required by contract or law

Typical milestones from rate submission to final payment

A simple milestone sequence helps teams track approval, invoicing, and closeout against the submitted rate schedule.

01

Submit Schedule

Vendor uploads signed schedule and supporting pricing documents

02

Contract Review

MARTA contract team verifies consistency with the master contract

03

Approval Notice

MARTA issues acceptance or requests adjustments

04

Invoice Processing

Invoices are matched to approved rates and paid per terms

Common mistakes to avoid when preparing the schedule

  • Leaving blank fields for unit price or effective date, which delays invoice matching and can trigger payment holds.
  • Using inconsistent units of measure (e.g., mixing hours with days) without conversion notes, causing reconciliation errors.
  • Submitting unsigned or partially signed schedules; unsigned documents are often treated as noncompliant and returned.
  • Failing to attach supporting backup (vendor quotes, subcontract agreements) required by the contract for rate justification.

Consequences and contract risks of incorrect or incomplete schedules

Payment Delays: Invoices may be withheld until rate mismatches are resolved
Audit Findings: Incorrect pricing can generate audit adjustments or recoveries
Contract Breach: Material misrepresentation of rates may be treated as a breach
Withholding: MARTA may withhold payment or require offset for overbilled amounts
Indemnity Claims: Vendor may face indemnity obligations if overbilling caused costs
Termination Risk: Repeated noncompliance can lead to contract suspension or termination

Security, privacy, and legal elements to include with digital submissions

Encryption: TLS 1.2/1.3 in transit; AES-256 at rest
Audit Trail: Timestamp, IP, and signer attribution retained
HIPAA Support: BAA available where health data is present
Regulatory Compliance: ESIGN and UETA legal equivalence
Certifications: SOC 2 Type II and ISO 27001 available
Accessibility: WCAG 2.0 Level AA conformance

eSignature vendor comparison for completing and submitting rate schedules

Common eSignature options differ on price, bulk send, and compliance features; signNow is listed first for easy comparison.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by vendor Varies by vendor Varies by vendor Varies by vendor
Bulk Send Yes Yes Yes Yes Yes
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-world examples of rate schedules in practice

Sample use cases show how organizations standardize pricing and speed approvals with digital workflows and signed rate schedules.

Optica Ventures — COO

The interface is simple and easy to use for our team while remaining clear for customers.

  • The system reduced cycle time.
  • As a result, we standardized rate entries across projects and shortened approval loops, improving invoice accuracy and cash flow predictability for recurring service work.

Martin Properties — Founder

I can process and execute documents online with full compliance across devices.

  • Mobile signing worked well.
  • Using signed rate schedules reduced site billing disputes and allowed project managers to match invoices to contract line items without manual intervention.

Frequently asked questions and common troubleshooting items

Answers to frequent questions about validity, signatures, corrections, and submission paths for Schedule Rates for MARTA.


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