Seasonal Event Planning Template

SEASONAL EVENT PLANNING AGREEMENT

Parties

Planner Name:

Client Name:

Recitals

WHEREAS, Planner is a professional event planning and management entity engaged in the organization and execution of seasonal public and private events, including but not limited to vendor coordination, permitting, venue management, production, and marketing; and

WHEREAS, Client desires to engage Planner to provide planning, coordination, and on-site management services for the seasonal event identified below under the terms and conditions set forth in this Agreement; and

WHEREAS, the parties intend for this Agreement to set forth all material terms, service responsibilities, payment obligations and risk allocation for the Event.

Event Details

Scope of Work

Planner shall provide the services described below and any additional services expressly agreed in writing. Planner's responsibilities shall include management of the items checked and described:

Venue management and liaison with venue staff

Catering coordination and menu oversight

Vendor procurement and coordination

Entertainment booking and artist liaison

Permits, licensing and insurance coordination

Setup, staging and teardown management

Marketing, ticketing and promotion support

Payment Terms

Total Fee: $

Late Payment Fee:   — Late fees accrue on outstanding balances until paid in full. Client shall be responsible for all collection costs and legal fees incurred to collect overdue amounts.

Term and Termination

Agreement Start Date:   Agreement End Date:

Termination for Convenience: Either party may terminate this Agreement upon written notice to the other party at least days prior to the effective termination date. Termination by Client less than the notice period will be subject to cancellation fees as set forth below.

Confidentiality

Each party shall keep confidential all non-public information obtained from the other party in connection with this Agreement, including event budgets, vendor pricing, attendee lists, marketing strategies and proprietary production plans ("Confidential Information"). Confidential Information shall not include information that is or becomes publicly available through no fault of the receiving party or that is independently developed without use of the disclosing party's Confidential Information.

The receiving party shall use Confidential Information solely for the performance of this Agreement and shall limit access to employees, contractors and vendors having a legitimate need to know and who are bound to protect such information on materially similar terms.

Insurance and Indemnification

Planner shall maintain general liability insurance customary for event management and shall provide certificates of insurance upon request. Client shall indemnify and hold Planner harmless from claims arising from Client-controlled elements of the event, including but not limited to content, attendee conduct, and Client-provided vendors, except to the extent such claims are caused by Planner's gross negligence or willful misconduct.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of without regard to choice-of-law principles.

Entire Agreement

This Agreement, including all attachments and written amendments signed by both parties, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior negotiations, representations or agreements, whether written or oral. Any modification must be in writing and signed by authorized representatives of both parties.

Miscellaneous Provisions

Notices under this Agreement shall be in writing and sent to the contact information provided by each party. If any provision of this Agreement is held invalid or unenforceable, the remainder of the Agreement will remain in full force and effect. The parties acknowledge that monetary damages may be inadequate and that injunctive relief may be awarded to protect Confidential Information.

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