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SEC Form 8-K

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Release and Assumption Agreement

This Release and Assumption Agreement ("Agreement") is made and entered into this day of , by and among , a Delaware corporation ("PPI"), , a Delaware corporation ("SHS"); and , a Delaware limited liability company ("PC")

RECITALS

A. PPI and SHS entered into a Services Agreement dated as of (the "Services Agreement") with respect to the provision by PPI of certain services, personnel, facilities and equipment to SHS.

B. Pursuant to the Services Agreement, SHS issued in favor of PPI a variable rate promissory note in the principal amount of (the "Note") in payment for the services to be provided by PPI under the Services Agreement.

C. PC is willing to assume the Note and all obligations thereunder in exchange for shares of SHS Common Stock, and SHS is willing to issue such Shares to PC in exchange for such assumption and the release by PPI of SHS's obligations under the Note.

D. PPI is willing to release SHS from its obligations under the Note upon the assumption by PC of all of SHS's obligations thereunder.

NOW, THEREFORE, in reliance on the foregoing recitals and in consideration of the mutual covenants contained herein, the parties hereto agree as follows:

AGREEMENT

1. Assignment. SHS hereby assigns and transfers to PC all of SHS's right, title and interest in and related obligations under the Note, and PPI hereby consents to such assignment and the assumption by PC of the Note and SHS's obligations thereunder.

2. Assumption and Pledge. PC hereby assumes and agrees to pay, perform and discharge all obligations of SHS under or arising out of the Note. PC further agrees to secure its obligations under the Note by pledging shares of PPI Class B Common Stock (the "PPI Stock") pursuant to the terms of a Stock Pledge Agreement substantially in the form attached hereto as Exhibit A being entered into between PC and PPI concurrently herewith.

3. Release of Claims.

3.1 As used herein, the term "Claims" shall mean any and all claims, demands, damages, sums of money, costs, expenses, actions, rights, causes of action, agreements, promises, obligations or liabilities of any kind or nature whatsoever, known or unknown, fixed or contingent, suspected or unsuspected, which PPI may have had or claim to have had, or now has or claims to have, or hereafter may claim to have or assert to have, which arise out of in any manner whatsoever, either directly or indirectly, or are related to the Note.

3.2 In consideration of PC's assumption of the Note and SHS's obligations thereunder and PC's related pledge of the PPI Stock, PPI hereby acknowledges full and complete satisfaction of, and hereby releases, and forever discharges SHS as well as its successors, assigns, representatives, shareholders, officers, directors, employees, agents, servants and attorneys from any and all Claims. The parties intend that this release shall be broadly construed and interpreted so as to settle, release and extinguish any and all Claims or any matter related in any way thereto.

3.3 It is the intention of the parties in executing this Agreement that the same shall be effective as a bar to, and full settlement of, any and all Claims hereinabove specified. PPI hereby expressly waives any and all rights and benefits conferred upon PPI by the provisions of Section 1542 of the Civil Code of California, as well as by any other statutes or common law principles of similar effect.

"1542. A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of the execution of the Release, which if known by him must have materially affected his settlement with the debtor."

The parties understand that this Agreement shall act as a release of future claims that may arise from the Claims whether such Claims are currently known, unknown, foreseen, or unforeseen. PPI understands and acknowledges the significance and consequence of such specific waiver of Section 1542 and hereby assumes full responsibility for any injuries, damages, losses, or liability that he or she may hereafter incur from the Claims.

4. Stock Purchase and Certain Expenses. In consideration of PC's assumption of the Note and SHS's obligations thereunder and the release by PPI of SHS from its obligations under the Note as set forth herein, SHS agrees as follows:

4.1 SHS hereby sells to PC, and PC hereby acquires from SHS, an aggregate of shares of SHS Common Stock (the "Shares"). SHS shall deliver a certificate representing the Shares to PC as soon as is practical after the date of this Agreement.

4.2 SHS hereby agrees to pay from time to time promptly upon request by PC (i) all attorneys' fees and expenses incurred by PC in connection with PC's initial financing, (ii) all costs and expenses incurred by PC in connection with the preparation of PC's financial statements and the preparation and filing of PC's annual tax returns and (iii) all of PC's franchise taxes in Delaware and Nevada. SHS's payment obligations set forth in this Section 4.2 shall expire one year after the effective date of SHS's initial underwritten public offering.

5. SHS's Representations and Warranties. SHS hereby represents and warrants that:

5.1 SHS has and will transfer to PC, good, valid and marketable title to all of the Shares being sold hereunder, and there are no security interests, liens, claims, charges, encumbrances, assessments or restrictions or any other defects in title of any nature whatsoever on any of the Shares.

5.2 SHS, or the person executing this Agreement on behalf of SHS, has the right, power, legal capacity and authority to enter into and perform SHS's obligations under this Agreement.

6. PC's Representations and Warranties. PC hereby represents and warrants that:

6.1 PC is aware that the Shares are highly speculative and that there can be no assurance as to what return, if any, there may be.

6.2 PC is aware of SHS's business affairs and financial condition; has acquired sufficient information about SHS to reach an informed and knowledgeable decision to acquire the Shares; has received an opportunity to ask questions relating to SHS's business, legal and financial affairs and to obtain all additional information which PC requested.

6.3 PC is purchasing the Shares for investment for PC's own amount only and not as a nominee or agent, and not with a view to, or for resale in connection with, any "distribution" thereof within the meaning of the Federal Securities Act of 1933 (the "Act") or the California Corporate Securities Law of 1968 (the "Law").

6.4 PC does not have any contract, undertaking, agreement or arrangement with any person to sell, transfer or grant a participation in the Shares to such person or to any third person.

6.5 PC understands that the Shares have not been registered under the Act or the Law by reason of specific exemptions therefrom, some of which exemptions may depend upon, among other things, the bona fide nature of the PC's investment intent as expressed herein.

6.6 PC further understands that the Shares must be held indefinitely unless it is subsequently registered under the Act or an exemption from such registration is available.

6.7 PC is aware of Rule 144 promulgated under the Act which permits limited public resale of Shares acquired in a nonpublic offering, subject to the satisfaction of certain conditions...

6.8 PC further understands that in the event the requirements of Rule 144 are not met, registration under the Act, compliance with Regulation A or some other registration exemption will be required for any disposition of the Shares...

6.9 PC has either (i) a preexisting business or personal relationship with SHS or its directors or officers or (ii) by reason of PC's business or financial experience, the capacity to protect PC's own interest in connection with the transaction contemplated by this Agreement.

6.10 PC is (i) experienced in investing in companies recently organized and in the development stage, (ii) able to fend for itself in connection with this investment, and (iii) able to bear the economic risk of this investment.

6.11 PC is a limited liability company duly organized, validly existing and in good standing under the laws of the State of Delaware and has full power and authority to carry on its business as now conducted and as currently proposed to be conducted.

6.12 PC has all requisite power to enter into this Agreement, the Stock Pledge Agreement referred to in Section 2 hereof and the Investors' Rights Agreement referred to in Section 7 hereof and to otherwise carry out and perform all of its obligations under the terms of this Agreement, the Stock Pledge Agreement and the Investors' Rights Agreement.

6.13 All action necessary for the authorization, execution, delivery and performance of this Agreement, the Stock Pledge Agreement and the Investors' Rights Agreement has been duly and validly taken by PC and is currently in full force and effect.

6.14 This Agreement, the Stock Pledge Agreement, the Investors' Rights Agreement and the Note are valid and binding obligations of PC, enforceable in accordance with their respective terms...

6.15 The execution and delivery of this Agreement, the Stock Pledge Agreement and the Investors' Rights Agreement and the consummation of the transactions herein or therein contemplated, do not and will not conflict with, violate, or result in any material breach or lien upon PC's assets...

7. Investors' Rights Agreement. Concurrently with the execution of this Agreement and as a condition to PC's obligations hereunder, PC and SHS will enter into an Investors' Rights Agreement substantially in the form of Exhibit B attached hereto.

8. Binding upon Successors and Assigns. Subject to, and unless otherwise provided in, this Agreement, each and all of the covenants, terms, provisions, and Agreements contained herein shall be binding upon, and inure to the benefit of, the permitted successors, executors, heirs, representatives, administrators and assigns of the parties hereto.

9. Entire Agreement. This Agreement constitutes the entire understanding and Agreement of the parties hereto with respect to the subject matter hereof and supersedes all prior and contemporaneous Agreements or understandings, inducements or conditions, express or implied, written or oral, between the parties with respect hereto and thereto.

10. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be an original as against any party whose signature appears thereon and all of which together shall constitute one and the same instrument.

11. Amendment and Waivers. Any term or provision of this Agreement may be amended, and the observance of any term of this Agreement may be waived only by a writing signed by the party to be bound thereby.

IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first hereinabove written.

PORTOLA PACKING, INC.

By:

Title:

SAND HILL SYSTEMS, INC.

By:

Title:

PORTOLA COMPANY IV LLC

By:

Title:

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What the SEC Form 8-K Is and when companies file it

The SEC Form 8-K is a current report public companies must file with the U.S. Securities and Exchange Commission to disclose material events or corporate changes between periodic reports. It supplements Form 10-Q and Form 10-K by providing timely notice of events such as changes in officers or directors, bankruptcy, material impairments, departures, issuance of stock, or other items identified by Item numbers in Regulation S-K. Filing an accurate 8-K keeps investors informed, preserves market transparency, and helps a registrant meet federal disclosure obligations under the Securities Exchange Act.

Why timely and accurate 8-K filings matter

Filing an accurate SEC Form 8-K promptly ensures compliance with federal securities laws, reduces investor confusion, and preserves corporate credibility while minimizing regulatory risk.

Why timely and accurate 8-K filings matter

Who prepares and relies on Form 8-K

Accurate internal workflows and clear signatory authority reduce re-filing risks and support timely EDGAR submission.

  • Public company executives and legal teams who manage disclosure and compliance responsibilities.
  • Investor relations and finance teams who coordinate exhibit attachments and presentation materials.
  • Shareholders, securities analysts, and the SEC staff who evaluate material information.

Typical signatories and preparers

Corporate Secretary

The corporate secretary or other authorized officer typically compiles information from business units, coordinates legal review, and submits the Form 8-K for EDGAR filing on behalf of the registrant.

Chief Financial Officer

The CFO or treasurer often approves financial-related items, affirms accuracy of financial disclosures, and ensures attached exhibits (such as financial statements or press releases) meet SEC requirements.

Core sections and attachments required on an 8-K

A properly prepared Form 8-K identifies the applicable Item number(s), provides a concise description of the event, includes required exhibits, lists dates of occurrence, and denotes the filing party and signatory authority.

Cover Information

Company name, Commission file number, state of incorporation and primary executive office location.

Item Identification

One or more Item numbers from the 8-K instruction list that match the described event.

Description of Event

Clear, concise narrative describing the material event and its timing, using objective language.

Exhibits

Attachment of required exhibits such as press releases, material agreements, or financial statements as appropriate.

Date of Occurrence

Date the event occurred or the registrant learned of the event; use MM/DD/YYYY in internal records.

Signatures

Signed by a duly authorized officer with name, title, and signature date; included electronically for EDGAR submission.

Step-by-step process to prepare and file an 8-K

Follow this sequential checklist to assemble facts, coordinate approvals, attach exhibits, and submit to EDGAR on time.

  • 01
    Identify Event: Confirm whether the development meets the SEC’s materiality threshold for an 8-K.
  • 02
    Draft Disclosure: Prepare a concise factual description and list required Item numbers and exhibits.
  • 03
    Legal Review: Obtain review and sign-off from legal, finance, and executive leadership as appropriate.
  • 04
    EDGAR Submission: File the Form 8-K and exhibits via EDGAR; retain proof of submission and the filing confirmation.

Typical digital workflow settings for 8-K preparation

Configure your document and approval workflow to capture clear versions and an auditable approval path before EDGAR submission.

Field Configuration
Version Control Enable automatic versioning and require reviewer comments on each revision
Signer Order Set role-based sequence (legal → finance → C-suite) to enforce approvals
Exhibit Handling Require separate file uploads per exhibit with standardized filenames
Audit Trail Preserve timestamps, IP addresses, and approver identities for compliance

Technical considerations for e-signing and filing 8-K exhibits

Maintain exportable evidence of signatures and exhibits to support audit, internal controls, and potential SEC inquiries.

  • File Formats: PDF and ASCII text per EDGAR requirements
  • Authentication: Email, phone/SMS codes, or stronger MFA for signers
  • Audit Trail: Detailed logs showing signer attribution and timestamps

Typical online signing and submission flow for 8-K exhibits

A streamlined signing flow reduces errors and documents the approval path prior to EDGAR filing.

  • Upload Document: Add the 8-K narrative and separate exhibit files to the workspace.
  • Place Fields: Insert signature, date, and initials fields where required for officers.
  • Invite Signers: Send role-based signing requests or generate secure links.
  • Export for EDGAR: Download signed exhibits in EDGAR-compatible PDF for submission.

Deadlines and reporting timeline for common 8-K items

Timing requirements depend on the Item; many events require filing within four business days of occurrence, but confirm the rule applicable to your Item.

General Rule:

File promptly — typically within four business days of the event

Change in Control:

Filing required within four business days

Financial Restatements:

File as soon as practicable after board approval

Departure of Officers/Directors:

Disclose within four business days of determination

Other Material Events:

Review Item-specific instructions for timing exceptions

Key filing milestones from event to EDGAR completion

Track these milestones sequentially to ensure internal approvals and on-time EDGAR posting.

01

Event Identification

Determine when the company knew of the material event and trigger disclosure clock.

02

Draft and Review

Prepare the narrative, collect exhibits, and obtain legal and finance sign-offs.

03

Final Approval

Obtain officer signatures and board approvals where required before submission.

04

EDGAR Submission

Submit completed 8-K and exhibits, then archive filing confirmations and receipts.

Common mistakes to avoid when preparing an 8-K

  • Missing the correct Item number and misclassifying the event
  • Failing to attach required exhibits or using incorrect file formats
  • Delaying internal approvals and missing the four-business-day window
  • Using imprecise language that omits material facts

Regulatory risks and penalties from incorrect or late 8-Ks

SEC Enforcement: Potential civil penalties or administrative action
Private Liability: Shareholder suits alleging omissions or misstatements
Delisting Risk: Repeated disclosure failures can trigger listing review
Reputational Harm: Investor trust and market perception damage
Financial Penalties: Monetary sanctions imposed by regulators
Remediation Costs: Costs for restatements, counsel, and extra filings

How Form 8-K differs from similar SEC filings

Compare the most common SEC forms to understand purpose and timing differences relative to an 8-K.

Form 8-K 10-Q 10-K
Primary Purpose current report quarterly report annual report
Timing event-driven quarterly schedule annual schedule
Content material events financial results full audited financials
Filing Window prompt (often 4 days) 40 days after quarter 60–90 days after fiscal year

eSignature vendor pricing and capability snapshot for 8-K workflows

Select a signing provider that supports audit trails, strong authentication, and compliant exhibit handling; the table summarizes common vendor price points and capabilities.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial Yes, 7-day trial No No Yes, limited Yes, limited
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Representative use cases and examples

These examples show how public issuers use Form 8-K in practice and the follow-up actions commonly taken.

Tech Company Disclosure

A public software issuer announced a CEO transition

  • Item 5.02 applied and a press release was attached
  • The company filed within four business days, included a board resignation letter as an exhibit, and preserved approval emails for its records.

Financial Restructuring

A manufacturing firm reported a material impairment reserve

  • Item 2.06 applied and financial schedules were attached
  • Management coordinated legal and accounting reviews, filed the 8-K promptly, and made an earnings call to clarify impacts to investors.

Practical tips for accurate, efficient 8-K preparation

Adopt consistent templates, pre-defined exhibit naming, and a documented internal approval path to reduce re-filing risk.

Use Standard Templates
Maintain a template library with pre-approved language for common Items to speed drafting and reduce review cycles.
Centralize Approvals
Require role-based approvals (legal, finance, C-suite) and capture them in the audit trail before submission.
Validate Exhibits
Ensure exhibits meet EDGAR formatting rules and are attached as separate properly labeled files.
Document Decision Rationale
Retain internal memoranda explaining materiality determinations and timelines for audit or SEC inquiry.

Frequently asked questions about SEC Form 8-K

Answers to common questions about triggers, timing, exhibits, e-signatures, and filing mechanics for Form 8-K.


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