Scope of Work
Describe locations, camera types, mounting, cabling, recording devices, network integration, and acceptance criteria in detail to avoid scope creep.
A clear written agreement reduces disputes, clarifies who obtains permits and inspections, and preserves evidence of agreed equipment, service levels, and payment terms.
Typical parties include property owners, facility managers, licensed security contractors, and commercial tenants.
The agreement should be completed by the party responsible for the work scope and reviewed by legal counsel when licensing, privacy, or public-safety rules apply.
A facility manager or property owner signs to accept equipment, authorize site access, and confirm payment obligations. They ensure the scope matches building policy and that permits and power access are available before work begins.
A licensed security contractor signs to confirm responsibilities for procurement, installation, testing, warranty, and maintenance. The contractor will list license numbers, insurance, and any subcontractor obligations for compliance and risk allocation.
Describe locations, camera types, mounting, cabling, recording devices, network integration, and acceptance criteria in detail to avoid scope creep.
List make/model, resolution, lens type, storage retention, power requirements, and any cloud or local recording configuration.
Assign responsibility for permit applications, inspection scheduling, and corrections required by local authorities or building management.
Specify deposit, milestone payments, retention holdbacks, invoicing cadence, and remedies for late payment.
State manufacturer and installer warranties, response times for service calls, and optional maintenance agreements with renewal terms.
Address video retention, access controls, data sharing, compliance with applicable privacy laws, and responsibilities for breaches.
| Field | Configuration |
|---|---|
| Signature | Required for owner and installer |
| Date | MM/DD/YYYY format enforced |
| Permit Attachment | Allow PDF upload for permit copies |
| Routing | Installer → Owner → Project Manager |
Use a platform that supports PDF and DOCX, provides an audit trail, and integrates with storage or project systems.
Ensure the chosen provider supports secure storage, exportable audit trails, and any required industry compliance such as HIPAA if video captures protected health information.
Submit before any installation work begins
Agreed start and completion dates in contract
Schedule per local authority after install
Due after acceptance testing completes
Begins on final acceptance or handover
Client approves equipment and scope
Agreement signed and deposits collected
Permits filed and site prepared
Cameras installed, configured, and accepted
A regional property manager centralized camera installs for multiple sites to standardize equipment
A small commercial landlord required tenant-installed cameras to meet building security standards
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by promotion | Varies by promotion | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | Varies | Varies |