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Texas Security Contract

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SECURITY CONTRACT

THIS SECURITY CONTRACT (“Contract”), effective as of the date of the last party to sign below, is between , having an address at ("Contractor") and , having an address at ("Owner").

For valuable consideration the parties hereby agree as follows:

1. SCOPE OF WORK: Security work is the evaluation, set-up, installation, maintenance and repair of doors and door assemblies, gates, locks and locking devices, panic and fire rated exit releases, jail and prison locking devices, safes, vaults and alarm systems. Contractor shall provide all necessary security labor and materials, and perform all security work described above and/or as set forth in the plans and specifications signed by both Owner and Contractor (“Project”). Such plans and specifications are hereby made a part of this Contract and may contain pictures, diagrams and measurements of the work area together with a description of the work to be done, materials to be used, and the equipment to be used or installed.

2. WORK SITE: The Project shall be constructed on the property of Owner located at and more particularly described as (hereafter "the Work Site"). Owner hereby authorizes Contractor to commence and complete the usual and customary excavation and grading on the Work Site as may be required in the judgment of the Contractor to complete the Project. Unless called for in the plans or specifications, no landscaping, finish grading, filling or excavation is to be performed at the Work Site by the Contractor.

3. TIME OF COMPLETION: Contractor shall commence the work to be performed under this Contract on or before and shall substantially complete the work on or before . Contractor shall not be liable for any delay due to circumstances beyond its control including strikes, casualty, acts of God, illness, injury, or general unavailability of materials.

4. PERMITS: Contractor shall apply for and obtain such permits and regulatory approvals as may be required by the local municipal/county government, the cost thereof shall be included as part of the Project price.

5. INSURANCE: Contractor shall maintain general liability and workers compensation insurance.

6. SURVEY AND TITLE: If the Project is near the Owner’s property boundary, Owner will point out property lines to the Contractor. If the Owner or Contractor has any doubt about the location of the property lines, Owner shall provide Contractor with boundary stakes through a licensed surveyor. In addition, Owner shall provide Contractor documentation that Owner has title to the Work Site and shall provide Contractor copies of any covenants, conditions, or restrictions that affect the Work Site.

7. CHANGES TO SCOPE OF WORK: Owner may make changes to the scope of the work, including changes to the plans and specifications, from time to time during the construction of the Project. However, any such change or modification shall only be made by written "Change Order" signed by both parties. Such Change Orders shall become part of this Contract. Owner agrees to pay any increase in the cost of the Project as a result of a Change Order.

8. CONTRACT PRICE:

{COST PLUS}

Owner agrees to pay Contractor the actual cost to Contractor of materials plus the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

OR

{FIXED FEE}

Owner agrees to pay Contractor the sum of $ for performing the services set forth in the scope of the work. Contractor shall be paid as follows:

Contractor shall furnish Owner appropriate releases or waivers of lien for all work performed or materials provided at the time the next periodic payment shall be due.

During the progress of work under this Contract and for 30 days after the work is completed, the owner shall retain: (i) 10% of the Contract Price; or (ii) 10% of the value of the work, measured by the proportion that the work done bears to the work to be done, using the contract price or, if there is no contract price, using the reasonable value of the completed work.

At the time of final payment, Contractor shall provide Owner with a Final bills-Paid Affidavit. Owner shall pay Contractor the above mentioned retainage within 40 days after the Project is completed and Owner has received from Contractor the Final Bills Paid Affidavit.

9. LATE PAYMENT/DEFAULT: A failure to make payment for a period in excess of ten (10) days from the due date shall be deemed a material breach of this Contract. If payment is not made when due, Contractor may suspend work on the job until such time as all payments due have been made without breach of the Contract pending payment or resolution of any dispute. Owner agrees to pay a late charge of 1% of all payments that are more than ten (10) days late plus interest at the rate of 1% per month.

10. DESTRUCTION AND DAMAGE: If the Project is destroyed or damaged for any reason, except where such destruction or damage was caused by the sole negligence of the Contractor or its subcontractors, Owner shall pay Contractor for any additional work done by Contractor in rebuilding or restoring the Project to its condition prior to such destruction or damage.

11. ASSIGNMENT: Neither party may assign this Contract, or payments due under the Contract, without the other party’s written consent. Any such assignment shall be void and of no effect.

12. INTERPRETATION:

(a) Interpretation of Documents. The Contract, plans, and specifications are intended to supplement one another.

(b) Entire Agreement. This Contract constitutes the entire agreement of the parties.

(c) Governing Law. This Contract shall be interpreted and governed in accordance with the laws of the State of Texas.

13. ATTORNEYS’ FEES AND COSTS: If any party to this Contract brings a cause of action against the other party arising from or relating to this Contract, the prevailing party in such proceeding shall be entitled to recover reasonable attorney fees and court costs.

14. PERFORMANCE:

(a) Contractor may, at its discretion, engage licensed subcontractors to perform work pursuant to this Contract provided Contractor shall remain fully responsible for the proper completion of the Project.

(b) All work shall be completed in a workman-like manner and in compliance with all building codes and applicable laws.

(c) Contractor agrees to remove all debris and leave the premises in broom clean condition.

15. WARRANTY: Contractor's warranty shall be limited to defects in workmanship within the scope of work performed by Contractor and which arise and become known within one (1) year from the date hereof. All said defects arising after one (1) year and defects in material are not warranted by Contractor. Contractor hereby assigns to Owner all warranties on materials as provided by the manufacturer of such materials.

16. NO WORK COMMENCED: Contractor and Owner affirm that:

no work of any kind has commenced or been performed on the Property;

no labor or materials have been ordered or furnished to or on behalf of Owner for use in such construction; and

no contracts or agreements for the furnishing of labor, materials, or services for use in the construction or improvements on the Property have been executed.

17. RECEIPT OF DISCLOSURE STATEMENT: Before execution of this Contract, Owner received from Contractor the disclosure statement required by Section 53.255(b) of the Texas Property Code.

AGREED:

CONTRACTOR:

Signature

Print Name & Title

Date

Certificate of Registration Number

Name and Address of License Holder

OWNER:

Signature

Print Name

Date

If the Owner is married, the Owner’s spouse is required to sign below. If the Owner is not married, write, “I am not married” below and initial.

OWNER’S SPOUSE

Signature

Print Name

Date

IMPORTANT NOTICE:

You and your contractor are responsible for meeting the terms and conditions of this contract. If you sign this contract and you fail to meet the terms and conditions of this contract, you may lose your legal ownership rights in your home. KNOW YOUR RIGHTS AND DUTIES UNDER THE LAW.

This contract is subject to Chapter 27 of the Texas Property Code. The provisions of that chapter may affect your right to recover damages arising from a construction defect.

KNOW YOUR RIGHTS AND RESPONSIBILITIES UNDER THE LAW.

CONVEYANCE TO CONTRACTOR NOT REQUIRED. Your contractor may not require you to convey your real property to your contractor as a condition to the agreement for the construction of improvements on your property.

KNOW YOUR CONTRACTOR. Before you enter into your agreement for the construction of improvements to your real property, make sure that you have investigated your contractor.

GET IT IN WRITING. Make sure that you have a written agreement with your contractor that includes: (1) a description of the work; (2) the required or estimated time for completion; (3) the cost of the work or how the cost will be determined; and (4) the procedure and method of payment.

READ BEFORE YOU SIGN. Do not sign any document before you have read and understood it. NEVER SIGN A DOCUMENT THAT INCLUDES AN UNTRUE STATEMENT.

GET A LIST OF SUBCONTRACTORS AND SUPPLIERS. Before construction commences, your contractor is required to provide you with a list of the subcontractors and suppliers the contractor intends to use on your project.

MONITOR THE WORK. Lenders and governmental authorities may inspect the work in progress from time to time for their own purposes.

MONITOR PAYMENTS. If you use a lender, your lender is required to provide you with a periodic statement showing the money disbursed by the lender from the proceeds of your loan.

CLAIMS BY SUBCONTRACTORS AND SUPPLIERS. Under Texas law, if a subcontractor or supplier who furnishes labor or materials for the construction of improvements on your property is not paid, you may become liable and your property may be subject to a lien.

SOME CLAIMS MAY NOT BE VALID. When you receive a written notice of a claim or when a mechanic's lien affidavit is filed on your property, you should know your legal rights and responsibilities regarding the claim.

OBTAIN A LIEN RELEASE AND A BILLS-PAID AFFIDAVIT. When you receive a notice of claim, do not release withheld funds without obtaining a signed and notarized release of lien and claim from the claimant.

OBTAIN TITLE INSURANCE PROTECTION. You may be able to obtain a title insurance policy to insure that the title to your property and the existing improvements on your property are free from liens claimed by subcontractors and suppliers.

LIST OF SUBCONTRACTORS AND SUPPLIERS

SUBCONTRACTORS:

Name Address Phone Number

SUPPLIERS:

Name Address Phone Number

NOTICE: THIS LIST OF SUBCONTRACTORS AND SUPPLIERS MAY NOT BE A FINAL LISTING. UNLESS YOU SIGN A WAIVER OF YOUR RIGHT TO RECEIVE UPDATED INFORMATION, THE CONTRACTOR IS REQUIRED BY LAW TO SUPPLY UPDATED INFORMATION, AS THE INFORMATION BECOMES AVAILABLE, FOR EACH SUBCONTRACTOR OR SUPPLIER USED IN THE WORK PERFORMED ON YOUR RESIDENCE.

WAIVER OF THE LIST OF SUBCONTRACTORS AND SUPPLIERS

AN OWNER IS NOT REQUIRED TO WAIVE THE RIGHT GRANTED BY SECTION 53.256, PROPERTY CODE, TO RECEIVE FROM THE CONTRACTOR AN ORIGINAL OR UPDATED LIST OF SUBCONTRACTORS AND SUPPLIERS.

BY SIGNING THIS DOCUMENT, I AGREE TO WAIVE MY RIGHT TO RECEIVE FROM THE CONTRACTOR AN ORIGINAL OR UPDATED LIST OF SUBCONTRACTORS AND SUPPLIERS.

I UNDERSTAND AND ACKNOWLEDGE THAT, AFTER SIGNING THIS DOCUMENT, THIS WAIVER MAY NOT BE CANCELED AT A LATER DATE.

I HAVE VOLUNTARILY CONSENTED TO THIS WAIVER.

CONTRACTOR:

Signature

Print Name & Title

Date

OWNER:

Signature

Print Name

Date

PAYMENT REQUEST AND DISBURSEMENT STATEMENT

PAYMENT REQUEST

Original Contract Price:
Price of any Change Orders:
Total Price with Change Orders:
Percent of Project Completed by Contractor:
Amount due by Owner:
10% Permitted Retainage by Owner:
Amount due by Owner less Retainage:
Past Due Amount:
Total Amount Due:

DISBURSEMENT STATEMENT

LIST OF ALL SUBCONTRACTORS AND SUPPLIERS

SUBCONTRACTORS AND SUPPLIERS TO BE PAID FROM THIS PAYMENT ARE INDICATED BELOW

SUBCONTRACTORS:

Name Address Amount Owed

SUPPLIERS:

Name Address Amount Owed
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What the Texas Security Contract Is and When It Applies

A Texas Security Contract is a written agreement that sets the terms between a security services provider (for example, a licensed guard company) and a client that requires physical security, alarm monitoring, or related protective services. The contract typically defines scope of work, staff qualifications, schedules, fees, liability and insurance, incident reporting, and termination conditions. It is used to create clear operational responsibilities, allocate risk, and document agreed performance standards. Depending on the transaction, the contract may require signatures from authorized corporate officers, notarization, or additional regulatory attachments.

Why a Clear Contract Matters for Security Engagements

A well-drafted Texas Security Contract reduces ambiguity about responsibilities, limits exposure to liability, and documents service expectations in writing.

Why a Clear Contract Matters for Security Engagements

Who Typically Prepares and Signs a Texas Security Contract

Each signer should have authority to bind their organization and access to supporting insurance and licensing documents.

  • Security providers and operations managers who control staffing, training, and compliance.
  • Facility owners, property managers, and corporate procurement teams hiring security services.
  • Legal counsel or contract administrators who review indemnity, insurance, and termination language.

Core Sections Every Professional Texas Security Contract Should Include

A complete contract organizes obligations, performance standards, and protections so both parties understand expectations and remedies.

Scope of Services

Detailed description of duties, hours, locations, deliverables, and reporting requirements for security personnel and systems.

Term & Termination

Start and end dates, renewal terms, notice periods, and termination for convenience or cause clauses.

Compensation

Rates, billing frequency, invoicing procedures, overtime rules, and adjustment mechanisms for added services.

Insurance & Indemnity

Minimum insurance types and limits, indemnification obligations, and requirements for certificates of insurance.

Compliance

Vendor licensing, employee background checks, training, wage and hour compliance, and applicable regulatory references.

Liability & Remedies

Limitations on liability, warranty disclaimers, dispute resolution method, and liquidated damages if applicable.

Essential Information to Collect and Record

Provider Legal Name: Entity full name
Client Legal Name: Entity full name
Scope Summary: Service locations
Contract Dates: Effective/end dates
Payment Terms: Rates and schedule
Insurance Limits: Types and amounts

Step-by-Step: How to Complete a Texas Security Contract

Follow these steps to prepare, review, and finalize the agreement while preserving a clear audit trail of changes and approvals.

  • 01
    Draft: Assemble scope, staffing, rate, and insurance terms in a single draft document.
  • 02
    Review: Legal and operations review clauses for compliance and operational feasibility.
  • 03
    Authorize: Obtain signatures from persons with authority to bind each party.
  • 04
    Record: Distribute fully executed copies to stakeholders and retain original for records.

How to Configure an Online Signing Workflow

Set up the digital workflow to match your contract approval sequence and evidence requirements before sending documents for signature.

Field Configuration
Signer Order Specify sequential or parallel signing
Authentication Require email, SMS code, or ID verification
Required Fields Mark signatures, initials, dates, and insurance uploads as mandatory
Audit Trail Enable timestamp, IP, and event logs

Digital Signing and eSubmission Considerations

Choose settings that balance signer convenience with authentication strength and retain a reproducible record for dispute or audit.

  • Format Support: PDF and DOCX compatibility
  • Authentication Options: Email, SMS, or advanced KBA
  • Compliance Features: Audit trail and tamper-evidence

Typical Timelines and Deadlines to Track

Track key dates to avoid service gaps, billing disputes, and compliance lapses; ensure notice deadlines are calendar-noted.

Effective Date:

When coverage begins and obligations start

Insurance Renewal:

Certificate expiry and replacement timing

Notice Periods:

Termination or service-change notice requirements

Renewal Windows:

Automatic renewal triggers and opt-out dates

Invoice Terms:

Payment due dates and late fee triggers

Common Preparation Errors to Avoid

  • Using vague service descriptions that lead to disputes over patrol frequency or response expectations.
  • Failing to verify the provider’s license or insurance certificates before execution, exposing the client to risk.
  • Omitting clear indemnity limits and definitions of negligence, which complicates liability allocation after incidents.
  • Neglecting to define subcontracting rules and background-check standards for personnel supplied by subcontractors.

Risks and Consequences of an Incorrect or Incomplete Contract

Regulatory Fines: Licensing penalties
Civil Liability: Breach claims and damages
Insurance Gaps: Denied coverage
Operational Disruption: Service interruptions
Payment Disputes: Late fees and collections
Contract Voidance: Invalid signatures or authority

Comparing eSignature Vendors for Completing and Managing Contracts

Platform choice affects cost, compliance features, and scale. The table compares basic price and common capability dimensions; signNow appears first per comparison convention.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies by plan Varies by plan Varies by plan Varies by plan
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Contract Use

Two brief examples show how organizations adapt the contract to operations and compliance needs.

Martin Properties (Tim Martin)

Tim’s team moved leasing-site guard coverage to a contract template to standardize duties and billing

  • They used clause-based insurance minimums to shift risk appropriately
  • After adoption they reported fewer disputes and faster procurement cycles while maintaining local compliance checks.

Fertility Centers (John Butler)

John implemented an e-signed contract workflow for vendor security services to handle multiple clinic locations

  • The workflow required upload of COIs and background checks before signing
  • This ensured consistent vetting, preserved audit logs, and simplified renewal tracking across sites.

Frequently Asked Questions About Texas Security Contracts

Answers to common questions about signing, enforceability, notarization, and recordkeeping for Texas Security Contracts.


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