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Seller Disclosures Agreement

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SELLER DISCLOSURES AGREEMENT

This Seller Disclosures Agreement (the Agreement) is made as of , by and between Seller Name: (Seller) and Buyer Name: (Buyer).

RECITALS

WHEREAS, Seller is the owner of certain real property and improvements located at: (the Property); and

WHEREAS, Buyer has requested in connection with a potential purchase that Seller disclose known facts and conditions affecting the Property; and

WHEREAS, Seller agrees to provide the disclosures, representations, and certifications contained in this Agreement to induce Buyer to proceed with the transaction.

NOW, THEREFORE

In consideration of the mutual covenants and agreements contained herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. DEFINITIONS

"Property" means the real property and improvements identified above and more particularly described as:

2. SELLER REPRESENTATIONS AND DISCLOSURES

Seller represents, to the best of Seller's actual knowledge as of the date of this Agreement, the following statements are true. For each category checked "Yes", Seller shall provide a description of the condition, location, and any repairs or remediation undertaken or planned.

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

Yes No

3. LEAD-BASED PAINT AND AGED PROPERTY

Has the Property been built prior to 1978? Yes No

4. CONVEYANCE OF FIXTURES AND PERSONAL PROPERTY

The following fixtures and items are to be conveyed with the Property at closing (check all that apply and describe condition or exclusions):

5. WARRANTIES, AS-IS SALE AND LIMITATIONS

Seller expressly discloses all matters set forth herein and, except for any express written repairs or warranties set forth in a separate agreement executed by Seller and Buyer, Seller sells the Property "as is" with respect to all latent and patent defects. Seller makes no other express or implied warranties of fitness or habitability except those expressly stated in writing.

Notwithstanding the foregoing, Seller warrants that all disclosures contained in this Agreement are true and correct to Seller's actual knowledge as of the date of execution and that Seller has no obligation to perform repairs not agreed in writing. Neither party shall be liable to the other for incidental or consequential damages arising from conditions disclosed herein, except for damages resulting from fraud or willful misrepresentation.

6. INDEMNIFICATION; SURVIVAL

Seller shall indemnify, defend, and hold Buyer harmless from and against any losses, costs, liabilities, and expenses (including reasonable attorneys’ fees) arising from Seller's intentional misrepresentation or fraudulent omission in connection with the disclosures contained in this Agreement. Buyer's remedies for any breach of Seller's representations shall be limited to actual damages proven, except where fraud is established.

The representations, warranties, and indemnities contained in this Agreement shall survive closing for a period of two (2) years, except that claims based on fraud shall survive according to applicable law.

7. BUYER ACKNOWLEDGMENT

Buyer acknowledges receipt of Seller's Disclosures as set forth in this Agreement and understands that Buyer has the right to conduct inspections and investigations of the Property. Buyer further acknowledges that Buyer has read and understands the disclosures and that Buyer has had an opportunity to ask questions regarding the matters disclosed.

8. NOTICES

All notices hereunder must be in writing and shall be deemed received upon personal delivery, confirmed facsimile or electronic transmission with confirmed receipt, or three (3) business days after deposit in the U.S. mail, certified and postage prepaid, to the addresses set forth above, or to such other address as either party may designate in writing.

9. AMENDMENTS; WAIVER; COUNTERPARTS

This Agreement may be amended only by a written instrument executed by both parties. No failure or delay by either party in exercising any right under this Agreement shall constitute a waiver of that right. This Agreement may be executed in counterparts, each of which shall be deemed an original and all of which together shall constitute one and the same instrument.

10. GOVERNING LAW; ENTIRE AGREEMENT; SEVERABILITY

This Agreement shall be governed by and construed in accordance with the substantive laws of the state in which the Property is located, without regard to conflict of laws principles. This Agreement constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior understandings and agreements, whether written or oral. If any provision of this Agreement is held to be invalid, illegal, or unenforceable, the remaining provisions shall remain in full force and effect.

11. MISCELLANEOUS PROVISIONS

a) Interpretation: Headings are for convenience only and shall not affect interpretation. b) Remedies: The rights and remedies provided herein are cumulative and not exclusive. c) Assignment: Neither party may assign its rights or obligations under this Agreement without the prior written consent of the other party.

d) Certification: Seller certifies under penalty of perjury that Seller's statements and disclosures in this Agreement are true, correct and complete to Seller's actual knowledge as of the date of signing.

Seller:

By:

Date:

Buyer:

By:

Date:

Enter text✕

What the Seller Disclosures Agreement Is and When It Applies

A Seller Disclosures Agreement documents the seller's statements about a property's condition, defects, environmental hazards, and other material facts relevant to a real estate transaction. It typically accompanies a purchase contract or listing package and allocates information and risk between buyer and seller. States vary on required items; agents and closing agents use the form to support informed consent and reduce post-closing disputes.

Why a Clear Seller Disclosures Agreement Matters

A well-prepared Seller Disclosures Agreement promotes transparency, reduces post-closing claims, and documents the seller's representations. Electronic execution is legally valid under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and state UETA statutes (adopted by 49 states plus DC), subject to statutory exceptions.

Why a Clear Seller Disclosures Agreement Matters

Who Completes and Relies on This Agreement

Typical users complete or review this agreement at listing, pre-offer, or pre-closing stages.

  • Sellers and their attorneys — prepare facts, attach supporting reports, and sign or approve disclosures.
  • Listing agents and brokers — collect disclosures, confirm completeness, and share with prospective buyers.
  • Title and closing agents — use disclosures for closing statements, title exceptions, and escrow adjustments.

Agents, closing attorneys, and title companies commonly rely on the completed disclosure to evaluate risk and prepare closing documents.

Core Elements Included in a Professional Seller Disclosures Agreement

A complete disclosure form combines factual prompts, space for narrative explanations, and signature blocks so buyers can make informed decisions and parties can rely on recorded statements.

Property Details

Street address, parcel or tax ID, and legal description to precisely identify the property covered by the disclosures.

Known Defects

Specific prompts for structural, roofing, plumbing, electrical, pest, mold, and foundation issues, with space for dates and remediation history.

Environmental Risks

Questions about lead paint, asbestos, underground storage tanks, flood zone status, and prior contamination or testing results.

Legal Matters

Statements about pending litigation, easements, zoning violations, code compliance, open permits, and homeowner association issues.

Utilities & Systems

Information on HVAC, water heater, sewer/septic, well, and utility servitudes with maintenance notes and recent repairs.

Signatures

Signature blocks for seller(s), date fields, and agent acknowledgement lines confirming delivery and receipt.

Essential Data Fields to Include

Seller Name: Full legal name
Property Address: Street, city, state
Disclosure Date: MM/DD/YYYY
Material Facts: Concise summary
Agent Name: Broker / license
Signature Block: Signed and dated

Step-by-Step: How to Complete the Seller Disclosures Agreement

Follow a consistent sequence to ensure accuracy and defensibility: gather records, answer prompts fully, attach supporting documents, and obtain required signatures before sharing with buyers.

  • 01
    Gather Documents: Collect inspection reports, repair invoices, permit records, and prior disclosures.
  • 02
    Answer Prompts: Respond to each question clearly; avoid ambiguous or one-word answers.
  • 03
    Attach Evidence: Include receipts, permits, and inspection reports as exhibits to the form.
  • 04
    Sign and Date: All sellers sign; agent acknowledges delivery and retains a dated copy.

How to Customize and Complete the Agreement Online

Set up a digital workflow to prefill known fields, add conditional prompts, and route the form for signatures and attachments.

Field Configuration
Prefill Owner Data Auto-populate seller name and property address from contact records.
Conditional Prompts Show follow-up fields only when a seller answers 'Yes'.
Attachment Slots Require PDF uploads for inspections and invoices.
Routing Order Send to seller, agent, then closing/title officer.

Where to Send the Completed Agreement

After signing, distribute the completed disclosure to all contract parties and retain a copy with transaction records.

  • Buyer: Deliver a signed copy for review and acceptance.
  • Listing Broker: Retain a dated copy in the listing file.
  • Title/Closing: Provide to closing agent for escrow and 1099-S review.
  • Records Retention: Store original in seller and broker files.

Digital Signing, Authentication, and File Formats

Choose a platform that supports standard document formats, secure authentication, and auditable completion certificates.

  • Supported Formats: PDF, Word DOCX
  • Signer Authentication: Email, SMS code, or multi-factor
  • Audit Trail: IP, timestamp, event log

Timing Considerations and Key Deadlines

Certain timing elements affect disclosures and tax reporting; make sure delivery, amendment, and filing dates are tracked for compliance.

Disclosure Delivery:

Provide to buyer per contract timeline; often before offer acceptance.

Amendment Deadline:

Update disclosures promptly when new material facts arise.

1099-S Reporting:

Coordinate with closing agent for applicable seller reporting deadlines.

Record Retention Start:

Retention clock begins on closing or termination date.

Tax Documentation:

Confirm TINs to avoid backup withholding.

Common Mistakes to Avoid When Preparing Disclosures

  • Incomplete answers or checked 'unknown' entries that omit critical facts increase the risk of post-closing disputes and buyer rescission.
  • Failing to attach supporting documents, such as permits or repair receipts, undermines written representations and weakens the seller's position.
  • Using inconsistent names or abbreviations for seller entities can cause title problems and delay closing or insurance underwriting.
  • Delaying disclosure updates after a new defect is discovered may lead to statutory remedies, contract breaches, or fraud claims.

Penalties and Legal Risks from Incorrect or Missing Disclosures

Contract Rescission: Buyer may cancel transaction
Monetary Damages: Civil liability and repair costs
Fraud Claims: Potential punitive exposure
Title Issues: Insurance denial or exceptions
Tax Withholding: Backup withholding at 24%
Regulatory Fines: State consumer protection penalties

Who Is Authorized to Sign the Disclosure

Seller — Individual

The seller whose name appears on title must sign. For married owners or joint tenants, each title holder should sign to avoid later disputes and to ensure clear transferability at closing.

Authorized Signatory

For corporate or trust owners, an individual with corporate authority or trustee must sign and include title or capacity; attach a resolution or authority documentation when appropriate.

Supporting Documents and Download Options to Preserve Records

Provide standard attachments and offer signed copies in common formats so parties and closing agents can retain compatible records.

Inspection Reports

Include full home inspection and specialized reports (pest, roof, sewer scope) as PDF exhibits to support seller statements.

Repair Receipts

Attach invoices and permit evidence for recent repairs to document remediation history and costs.

Export Formats

Deliver the signed disclosure as PDF/A for archival and as DOCX when edits or templates are needed by counsel.

Certificate

Include an audit trail or completion certificate capturing signer IP, timestamp, and authentication method.

Comparison: eSignature Vendors for Executing Seller Disclosures (signNow First)

Below is a concise vendor comparison of key price and capability metrics relevant when choosing an eSignature platform for disclosure workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies Varies Varies

Real-World Examples of Digital Disclosures in Practice

These short examples show how organizations used digital signing to complete property disclosures and related transaction documents efficiently.

Optica Ventures LLC

Optica used online disclosures to streamline multi-property sales and reduce turnaround.

  • The team centralized inspection attachments.
  • As COO Brian Fitzgibbons notes, the interface is simple for both staff and customers, helping preserve documentation and speed buyer review during simultaneous closings.

Martin Properties

A regional broker processed seller disclosures remotely for out-of-state owners.

  • Agents attached invoices and permits.
  • Founder Tim Martin reported the ability to execute documents online with compliant security improved efficiency while enabling quick delivery to title and escrow.

Transaction Milestones and Document Flow

Key milestones in a disclosure-driven closing sequence help parties track obligations from listing through post-closing records retention.

01

Listing Created

Seller completes initial disclosures and attaches known reports before marketing begins.

02

Offer Review

Buyer reviews disclosures and requests clarifications or additional documentation.

03

Pre-Closing Updates

Seller amends disclosures if new material facts arise before closing.

04

Closing and Retention

Signed disclosure is delivered to closing agent and retained per recordkeeping rules.

Frequently Asked Questions About Seller Disclosures Agreements

Answers to common questions about electronic execution, required content, and next steps when issues arise.


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