Property Details
Street address, parcel or tax ID, and legal description to precisely identify the property covered by the disclosures.
A well-prepared Seller Disclosures Agreement promotes transparency, reduces post-closing claims, and documents the seller's representations. Electronic execution is legally valid under the federal ESIGN Act (15 U.S.C. ch. 96, 2000) and state UETA statutes (adopted by 49 states plus DC), subject to statutory exceptions.
Typical users complete or review this agreement at listing, pre-offer, or pre-closing stages.
Agents, closing attorneys, and title companies commonly rely on the completed disclosure to evaluate risk and prepare closing documents.
Street address, parcel or tax ID, and legal description to precisely identify the property covered by the disclosures.
Specific prompts for structural, roofing, plumbing, electrical, pest, mold, and foundation issues, with space for dates and remediation history.
Questions about lead paint, asbestos, underground storage tanks, flood zone status, and prior contamination or testing results.
Statements about pending litigation, easements, zoning violations, code compliance, open permits, and homeowner association issues.
Information on HVAC, water heater, sewer/septic, well, and utility servitudes with maintenance notes and recent repairs.
Signature blocks for seller(s), date fields, and agent acknowledgement lines confirming delivery and receipt.
| Field | Configuration |
|---|---|
| Prefill Owner Data | Auto-populate seller name and property address from contact records. |
| Conditional Prompts | Show follow-up fields only when a seller answers 'Yes'. |
| Attachment Slots | Require PDF uploads for inspections and invoices. |
| Routing Order | Send to seller, agent, then closing/title officer. |
Choose a platform that supports standard document formats, secure authentication, and auditable completion certificates.
Provide to buyer per contract timeline; often before offer acceptance.
Update disclosures promptly when new material facts arise.
Coordinate with closing agent for applicable seller reporting deadlines.
Retention clock begins on closing or termination date.
Confirm TINs to avoid backup withholding.
The seller whose name appears on title must sign. For married owners or joint tenants, each title holder should sign to avoid later disputes and to ensure clear transferability at closing.
For corporate or trust owners, an individual with corporate authority or trustee must sign and include title or capacity; attach a resolution or authority documentation when appropriate.
Include full home inspection and specialized reports (pest, roof, sewer scope) as PDF exhibits to support seller statements.
Attach invoices and permit evidence for recent repairs to document remediation history and costs.
Deliver the signed disclosure as PDF/A for archival and as DOCX when edits or templates are needed by counsel.
Include an audit trail or completion certificate capturing signer IP, timestamp, and authentication method.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 envelopes/user/year | Varies | Varies | Varies |
Optica used online disclosures to streamline multi-property sales and reduce turnaround.
A regional broker processed seller disclosures remotely for out-of-state owners.
Seller completes initial disclosures and attaches known reports before marketing begins.
Buyer reviews disclosures and requests clarifications or additional documentation.
Seller amends disclosures if new material facts arise before closing.
Signed disclosure is delivered to closing agent and retained per recordkeeping rules.