Can this form be signed electronically?

Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties consent and the record can be retained and reproduced. Certain narrow exceptions (e.g., wills) do not apply to typical real estate disclosures.

Do sellers need to notarize the disclosure?

Not generally required for a standard disclosure form, but local practice or lender/title requests may request a notarized signature; check state or escrow requirements and confirm whether a remote online notarization is acceptable.

What if new defects appear before closing?

Update and re‑deliver the disclosure to the buyer and escrow immediately; material changes after the initial disclosure should be documented in writing and may affect contract contingencies or permit buyer remedies.

Who retains the disclosure after closing?

The listing brokerage, seller, and closing escrow/title company normally retain copies; follow retention rules such as the IRS minimum (IRC §6501(a)) and any state or industry retention mandates.

Are there penalties for false statements?

False or intentionally misleading disclosures can lead to civil claims, contract rescission, and state regulatory penalties; remedies vary by state and can include monetary damages and attorney fees.

How should supporting documents be attached?

Attach clear, dated PDFs or scanned images and label exhibits consistently; include permit numbers and contractor names so reviewers and title underwriters can verify the evidence efficiently.

Electronic Signature
Templates
Miscellaneous
Seller Information Disclosure Statement

Seller Information Disclosure Statement

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SELLER INFORMATION DISCLOSURE STATEMENT

WHEREAS: Seller Name: , Business/DBA: , Address:

WHEREAS: Buyer Name: , Address:

WHEREAS: Seller proposes to sell and Buyer proposes to purchase the assets, membership interest, or business described below, and Seller is obligated to disclose material information known to Seller that reasonably could affect the value, use, or transferability of the subject property or business.

1. IDENTIFICATION OF SUBJECT

Description of Property/Assets/Business Location(s) or Address of Assets

2. SCOPE OF WORK

The parties understand that any operational transition, asset transfer, inventory counts, or services to be provided in connection with the sale shall be set forth below. Seller shall disclose all material facts relevant to the Scope of Work.

Scope of Work / Transition Details

3. SELLER DISCLOSURES

Seller discloses the following matters known to Seller that materially affect the condition, operation, compliance, or value of the subject. For each item marked "Yes" provide a description and supporting details in the corresponding narrative field.

1. Litigation or Claims Yes No

2. Liens, Encumbrances, or Outstanding Debts Yes No

3. Environmental Conditions or Regulatory Violations Yes No

4. Material Contracts, Leases, or Licenses Affecting Subject Yes No

4. PAYMENT TERMS

Purchase Price: $ Deposit Amount: $

Payment Schedule / Conditions

Balance Due On: Late Payment Fee:

5. TERM AND TERMINATION

Effective Date: Expected Closing/End Date:

Notice Period for Termination (days) Termination Conditions

6. CONFIDENTIALITY

All non-public financial, operational, technical, and customer information disclosed by Seller to Buyer in connection with the evaluation of, or consummation of, the transaction constitutes Confidential Information. Buyer and Seller shall hold Confidential Information in strict confidence and shall not disclose it except to their respective affiliates, counsel, accountants, lenders, or as required by applicable law; provided that any permitted recipient shall be bound by confidentiality obligations at least as restrictive as those contained herein. The obligations of confidentiality survive closing or termination for a period of five (5) years, except that trade secrets shall remain protected for as long as they qualify as trade secrets under applicable law.

7. REPRESENTATIONS AND WARRANTIES; CERTIFICATION

Seller represents and warrants that, to Seller's knowledge after reasonable inquiry, the disclosures made in this Statement are true and correct and include all material information known to Seller that would reasonably affect Buyer’s decision to proceed. Seller certifies that there are no other material facts omitted that would render the foregoing disclosures misleading. Seller acknowledges that Buyer is entitled to rely on this Statement in negotiating and documenting the transaction.

Seller Additional Comments / Certifications

8. GOVERNING LAW

This Disclosure Statement and any dispute arising out of or relating to it shall be governed by and construed in accordance with the laws of the State of , without regard to conflict of law principles.

9. ENTIRE AGREEMENT

This Disclosure Statement, together with any executed purchase agreement between the parties, constitutes the entire agreement between Seller and Buyer with respect to the matters disclosed herein and supersedes all prior oral and written statements, representations, and agreements regarding those matters. Any amendment must be in writing and signed by both parties.

10. MISCELLANEOUS PROVISIONS

If any provision of this Statement is held invalid or unenforceable, the remaining provisions shall remain valid and enforceable. Neither party may assign its rights or obligations under this Statement without the prior written consent of the other party, which shall not be unreasonably withheld.

Additional Provisions / Notes

Seller acknowledges that willful misrepresentation or omission of material facts in this Disclosure Statement may subject Seller to civil liability and equitable remedies, including rescission, indemnification for losses, and attorney fees. Seller or authorized representative must sign below to certify this Statement.

Seller:

By:

Date:

Buyer:

By:

Date:

What the Seller Information Disclosure Statement Is

The Seller Information Disclosure Statement is a standard real estate form used by sellers to disclose known material information about a property to prospective buyers and their agents. It documents items such as structural condition, environmental issues, prior repairs, permits, zoning exceptions, flood zone status, and utility or easement information. The form creates a written record of the seller’s knowledge and representations, which supports buyer due diligence, helps manage transaction risk, and may be attached to the sales contract as an incorporated exhibit or disclosure schedule.

Why this Disclosure Matters for Transactions

A complete Seller Information Disclosure Statement reduces post-closing disputes by informing buyers about known conditions up front, supports informed negotiations, and documents seller disclosures for compliance with state real estate laws. Properly prepared disclosures can limit liability when accurate and timely.

Who Typically Completes or Reviews This Statement

Accurate completion benefits all parties by reducing surprises, clarifying repair responsibilities, and improving the enforceability of contractual promises.

Home sellers and landlords who must disclose property condition and material facts to prospective purchasers.
Listing agents who collect seller responses and attach the statement to the MLS listing and transaction file.
Buyers’ agents and inspectors who use the disclosure to scope inspections and evaluate repair requests.

Common Roles and Signers

Seller

The seller is the primary declarant who must answer each question truthfully based on actual knowledge. Incorrect or omitted answers may create post-closing liability or require corrective disclosures under state law.

Listing Agent

The listing agent assists the seller in completing the form, retains the disclosure in the transaction file, and typically delivers a copy to buyer agents and closing counsel as part of the pre-contract or contract packet.

Essential Data to Include on the Statement

Seller Name: Full legal name(s)

Property Address: Street, city, state, ZIP

Parcel ID: County parcel number

Known Defects: Structural or mechanical issues

Past Repairs: Major work & dates

Environmental: Mold, lead, asbestos

Step-by-Step: Completing the Seller Information Disclosure Statement

Follow the sequence below to complete the disclosure cleanly and consistently; collect supporting documents before signing to reduce rework.

01

Gather documents: Collect permits, repair invoices, inspection reports
02

Answer each item: Respond based on current knowledge, not guesswork
03

Attach exhibits: Include receipts, permits, or reports as exhibits
04

Sign and date: Seller signs, agent retains and distributes copies

How to Configure an Online Disclosure Workflow

Configure fields, routing, and authentication for a compliant digital completion workflow before sending to the seller.

Field	Configuration
Required Fields	Make Seller Name, Address, Signature mandatory
Routing	Seller → Listing Agent → Buyer's Agent
Authentication	Email + optional SMS code
Attachments	Allow PDFs and photos up to required size

Sharing, Signing, and Platform Considerations

Ensure the platform used meets legal requirements for intent, consent, attribution, and record retention under federal and state e-signature laws.

Document Formats: PDF, DOCX supported
Integrations: MLS and title systems
Authentication: Email, SMS, or KBA

Where to Send the Completed Statement

Routing depends on the transaction stage; keep distribution documented to support closing and title review.

Listing File: Include in agent transaction folder
Buyer Agent: Provide copy at offer or prior to contract
Title Company: Deliver for underwriting review
Escrow / Closing: Attach to closing package

Timing and Deadlines to Observe

Observe timing conventions to avoid delays; some states require disclosure before buyer makes an offer or at listing publication.

Before Listing:

Provide completed disclosure before MLS listing when required

At Offer:

Deliver copy to buyer prior to offer acceptance if requested

Contract Attach:

Attach to purchase contract when incorporated by reference

Update Prior to Closing:

Disclose material changes occurring before closing

Record Retention:

Retain disclosures per retention policy after closing

Common Mistakes to Avoid

Under‑disclosing past repairs or structural problems — even honest omissions can lead to post‑closing claims and liability.
Using vague language such as 'as needed' or 'unknown' without further explanation or exhibits to clarify the condition.
Failing to attach supporting documents (permits, invoices, inspection reports) when the disclosure references prior work.
Not updating the disclosure if new material information emerges between signing and closing, which can create contract disputes.

Potential Consequences of Inaccurate Disclosures

Civil Liability: Damages and rescission

Contract Delay: Extended closing timelines

Title Issues: Underwriting exceptions

Regulatory Risk: State penalties

Reputational Harm: Agent discipline possible

Insurance Impact: Claim denials risk

Key Sections to Include in a Professional Disclosure

A complete Statement is organized into clear sections that allow buyers and agents to find material facts quickly and attach supporting evidence.

Property Condition

A checklist of known structural, mechanical, pest, and safety issues with space for explanatory notes and dates of discovery.

Permits and Repairs

A record of permits, major repairs, renovations, contractor names, and whether work was permitted and inspected by authorities.

Environmental Matters

Disclosure of hazards such as lead paint, asbestos, radon, floodplain status, underground storage tanks, or known contamination.

Occupancy and Tenancy

Information about occupants, rental agreements, lease terms, and security deposit handling when the property is tenant‑occupied.

Utilities and Services

Current utility providers, known service interruptions, septic or sewer details, and any known easement or access restrictions.

Signature and Attestation

A signed declaration that the seller has answered truthfully to the best of their knowledge, with dates and printed names.

How to Package Supporting Documents with the Statement

Attach exhibits in a consistent order so reviewers can cross‑reference claims with evidence during inspections and title review.

Repair Receipts

Include invoices, contractor names, and permit numbers to support any listed repairs; scanned PDFs are preferred for clarity and retention.

Permit Records

Provide copies of building permits and final inspections to verify work was authorized and approved by the issuing authority.

Inspection Reports

Attach prior home inspection, termite, or specialized reports cited in the disclosure to substantiate condition statements.

Survey & Deed

Include recent survey and recorded deed or easement documents when the disclosure references boundary, easement, or access issues.

Examples: How Sellers Have Used a Disclosure Statement

Real-world examples illustrate how timely and thorough disclosures help transactions proceed smoothly while documenting seller representations.

Optica Ventures — COO

The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers.

The team used an online disclosure to collect permits.
As a result, buyer review periods shortened and underwriting required fewer follow-up requests because documentation was attached to the disclosure at the time of listing.

Martin Properties — Founder

I can process and execute all of these documents online with 100% compliance and built-in security.

The firm automated disclosure delivery with their workflow.
That allowed agents to present full disclosures at open houses, reduced buyer questions, and minimized closing surprises from undisclosed repairs.

Comparing eSignature Vendors for Completing This Statement

Typical vendor choices differ by price, features like bulk send and HIPAA support, and any envelope or usage caps; signNow appears first for comparison.

	signNow	DocuSign	Adobe Sign	PandaDoc	HelloSign
Starting Price	$8/user/mo	$15/user/mo	$14/user/mo	$19/user/mo	$15/user/mo
Free Trial	7-day free trial	Varies by plan	Varies by plan	Varies by plan	Varies by plan
Bulk Send	Yes	Yes	Yes	Yes	No
Audit Trail	Yes	Yes	Yes	Yes	Yes
HIPAA Compliant	Yes	Yes	Yes	No	No
Envelope Cap	No cap	100 envelopes/user/yr	Varies	Varies	Varies

Frequently Asked Questions About the Seller Information Disclosure Statement

Answers to common process, legal, and technical questions when preparing and transmitting a Seller Information Disclosure Statement.

Need help? Contact support

Can this form be signed electronically?
Yes. Electronic signatures are legally valid under the ESIGN Act (15 U.S.C. ch. 96) and UETA where adopted, provided the parties consent and the record can be retained and reproduced. Certain narrow exceptions (e.g., wills) do not apply to typical real estate disclosures.
Do sellers need to notarize the disclosure?
Not generally required for a standard disclosure form, but local practice or lender/title requests may request a notarized signature; check state or escrow requirements and confirm whether a remote online notarization is acceptable.
What if new defects appear before closing?
Update and re‑deliver the disclosure to the buyer and escrow immediately; material changes after the initial disclosure should be documented in writing and may affect contract contingencies or permit buyer remedies.
Who retains the disclosure after closing?
The listing brokerage, seller, and closing escrow/title company normally retain copies; follow retention rules such as the IRS minimum (IRC §6501(a)) and any state or industry retention mandates.
Are there penalties for false statements?
False or intentionally misleading disclosures can lead to civil claims, contract rescission, and state regulatory penalties; remedies vary by state and can include monetary damages and attorney fees.
How should supporting documents be attached?
Attach clear, dated PDFs or scanned images and label exhibits consistently; include permit numbers and contractor names so reviewers and title underwriters can verify the evidence efficiently.

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