Scope of Relationship
Define permitted goods or services, territories, and whether the seller is independent or an agent; clarify exclusivity or marketplace listing rules.
A well-drafted Seller Relation Agreement reduces disputes, clarifies financial terms, and sets enforceable expectations for deliveries, returns, fees, and performance metrics. It establishes remedies, compliance duties, and data handling rules important for regulatory and tax audits.
The Seller Relation Agreement is completed by businesses onboarding sellers and by sellers accepting platform terms. Use it during onboarding or before first shipment.
Final review often involves finance and legal sign-off; ensure the named signatory has authority to bind the entity.
| Field | Configuration |
|---|---|
| Signature Order | Platform signs last after seller completes |
| Authentication Level | Email + SMS or two-factor for high-value sellers |
| Automatic Reminders | Enable 3 reminders at 3, 7, and 14 days |
| Retention Setting | Store signed PDF + audit log indefinitely |
Ensure the platform you use supports required authentication, storage format, and integration with accounting or CRM systems.
Choose an eSignature provider that offers tamper-evident signed PDFs, an audit trail, secure storage (AES-256), and compliance capabilities (ESIGN/UETA and, if needed, HIPAA BAA).
Define permitted goods or services, territories, and whether the seller is independent or an agent; clarify exclusivity or marketplace listing rules.
Specify payment schedule, fee structure, chargebacks, refund handling, and responsibility for taxes and remittance.
Set shipping terms, delivery windows, inspection rights, and accepted return conditions to limit disputes.
Allocate responsibilities for customer data handling, require compliance with applicable privacy laws, and define permitted data uses.
Limitations of liability, indemnification scope, and insurance requirements for product or service-related claims.
Termination for cause or convenience, notice periods, cure rights, and post-termination return or payout procedures.
Specify required sales reports, frequency, reconciliation process, sample audit rights, and the format for transaction data exports to support accounting and tax reporting.
Clarify ownership of product listings, trademarks, and any content provided by either party, plus any license granted for display or marketing use.
Attach tax forms, data processing addenda (for HIPAA or PCI contexts), safety certificates, and export-control certifications when applicable.
Identify governing law, venue, and whether disputes proceed to mediation or arbitration to limit litigation exposure and costs.
Enter as MM/DD/YYYY to confirm when duties begin
Specify net terms for invoices (for example, Net 30)
State notice period for automatic renewal or non-renewal
Provide days required for termination for convenience or breach
Define schedules for sales and tax reporting (monthly/quarterly)
Seller profile, TIN, and bank details verified prior to listing
First controlled order processed to validate payment and logistics
Seller fully listed and able to accept live orders
Performance and compliance review every three months
A VP of Operations or Corporate Officer who has authority to bind the platform and accept seller-specific terms, indemnities, and fee schedules; this signer confirms compliance controls and payment mechanisms are in place.
An owner, managing member, or officer authorized by company resolution to sign vendor agreements; this signer certifies tax information and acceptance of payment, return, and data-sharing provisions.
| Criteria | Seller Relation Agreement | Independent Contractor Agreement |
|---|---|---|
| Parties Covered | sellers to platform | individual contractors or firms |
| Payment Terms | platform payout schedules | service invoices |
| Operational Clauses | listings, returns, fees | scope, deliverables |
| Regulatory Needs | tax reporting, consumer law | labor classification issues |
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | Yes, 7-day trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
A platform required sellers to provide a completed agreement before listing
A seller provided patient-related services and signed a data processing addendum