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Sellers Disclosure Form

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QUITCLAIM DEED

Prepared by and return to:

Send Tax Statements to:

QUITCLAIM DEED
(Individual to Two Individuals)

KNOW ALL MEN BY THESE PRESENTS THAT:

FOR VALUABLE CONSIDERATION OF TEN DOLLARS ($10.00), and other good and valuable consideration, cash in hand paid, the receipt and sufficiency of which is hereby acknowledged, hereinafter referred to as “Grantor”, does hereby convey, grant, bargain, sell, and quitclaim unto hereinafter “Grantees”, the following lands and property, together with all improvements located thereon, lying in the County of State of Nebraska, to-wit:


Prior Instrument Reference: Instrument/ Document No. :

/ Book

Page of the Recorder of County, Nebraska.

SUBJECT to all easements, rights-of-way, protective covenants and mineral reservations of record, if any.

TO HAVE AND TO HOLD same unto Grantee, and unto Grantee's assigns forever, with all appurtenances thereunto belonging.

WITNESS Grantor's hands this the day of , 20

(Grantor's Signature)

Type or Print Name

STATE OF COUNTY OF

Signed and sworn (or affirmed) to before me on (date)

by

(SEAL)

Signature of Notary Public

STATE OF COUNTY OF

Signed and sworn (or affirmed) to before me on (date)

by

(SEAL)

Signature of Notary Public

Grantor Information

Grantor Name, Address and Phone:

Grantee Information

Grantee Name, Address and Phone:

Grantee Name, Address and Phone:

EXHIBIT A

Grantor:

Grantees:

Legal Description:

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What the Sellers Disclosure Form Is and Why It Matters

A Sellers Disclosure Form is a written statement provided by a property seller that lists known material defects, conditions, and facts about a residential property that could affect its value or habitability. The form typically covers structural issues, water intrusion, pest infestations, environmental hazards, repairs, and any ongoing disputes or liens. It supplements the purchase contract by creating a documented record of seller representations and can shape buyer inspections, negotiation points, and closing timelines. Many jurisdictions require a statutory or standardized disclosure; in others disclosures are recommended best practice to reduce post-closing disputes.

Why a Complete Sellers Disclosure Form Protects All Parties

A clear, complete disclosure reduces legal risk, supports transparent negotiations, and documents the seller’s known information about the property. Accurate disclosures help buyers make informed decisions and minimize the likelihood of post-closing litigation or contract rescission.

Why a Complete Sellers Disclosure Form Protects All Parties

Who Typically Prepares and Uses This Form

The Sellers Disclosure Form is most often completed by the property seller with input from real estate agents and legal counsel when needed.

  • Listing agents: Collect and review disclosures, attach to marketing and contract packets for prospective buyers.
  • Sellers: Provide factual responses, declare known defects, and sign to confirm accuracy under penalty of law in some states.
  • Buyers' agents and attorneys: Rely on disclosures to direct inspections and advise clients on negotiation or contingency removal.

Parties should ensure the completed form matches supporting records (repair invoices, inspection reports) and state-specific disclosure requirements before it is delivered to buyers.

Core Sections to Include in a Professional Sellers Disclosure Form

A professional Sellers Disclosure Form is organized, specific, and fact-based. The following features are standard and improve clarity and enforceability.

Property Identification

Street address and legal description plus parcel or tax ID to tie disclosures to the exact property and avoid ambiguity at closing.

Occupancy and History

Recent occupancy, prior uses, and timeline of major repairs or renovations that could affect material condition or compliance with codes.

Known Material Defects

Detailed descriptions of structural, roofing, plumbing, electrical, HVAC, and foundation issues the seller knows or reasonably should know.

Environmental Conditions

Disclose presence or history of lead-based paint, asbestos, radon, mold, flooding, drainage problems, or other hazards.

Pending Notices and Liens

List building code violations, pending permits, assessments, mortgages, or liens that could affect transfer or value.

Signatures and Certification

Signed and dated seller certification that the information is true and complete to the best of their knowledge, with space for co-owners and preparer details.

Step-by-Step: How to Complete and Deliver a Sellers Disclosure

Follow these core steps to prepare, verify, and share a Sellers Disclosure Form in a contract-ready format.

  • 01
    Gather Records: Collect permits, repair invoices, inspection reports.
  • 02
    Complete Form: Answer each question factually and date the form.
  • 03
    Review with Counsel: Have attorney or agent verify state-specific language.
  • 04
    Deliver to Buyer: Provide the signed form to buyer per contract timelines.

How to Configure an Online Disclosure Workflow

Set up a repeatable online process to collect, track, and store completed disclosures with clear signer roles and auditability.

Field Configuration
Signer Roles Assign Seller, Co‑Seller, and Agent roles with contact emails.
Conditional Fields Show defect subfields only if seller answers 'Yes' to material issues.
Routing Rules Automatically send to buyer and escrow after all sellers sign.
Audit Trail Enable IP, timestamp, and action logs for each signer.

Typical Routing and Submission Path for a Completed Disclosure

A consistent routing path ensures the disclosure reaches all parties required by contract or state law before contingencies expire.

  • Seller Signs: Seller completes and signs the disclosure form.
  • Agent Reviews: Listing agent confirms completeness and attachments.
  • Deliver to Buyer: Buyer and buyer’s agent receive the disclosure and attachments.
  • Escrow/Title: Escrow and title receive final copy for closing.

Technical Needs for eSigning and Storing the Disclosure

Ensure the chosen platform supports required formats, secure authentication, and retention capabilities for legal defensibility.

  • Document Formats: PDF or DOCX saved to title/escrow systems.
  • Integrations: Connect to MLS, Google Drive, Box, or NetSuite.
  • Authentication: Email link, SMS code, or stronger ID verification.

Prefer services that keep an immutable audit trail, support RON where permitted, and provide exportable signed copies for closing and record retention.

Essential Data Elements to Include on the Form

Property Address: Full address and tax parcel.
Seller Name: Full legal name(s) of owner(s).
Disclosure Date: MM/DD/YYYY format.
Material Defects: Detailed defect descriptions.
Lead Paint: Presence/absence and attachments.
Signatures: All owners sign and date.

Frequent Mistakes When Preparing a Sellers Disclosure

  • Leaving questions blank or writing noncommittal answers increases the chance of buyer disputes and post-closing claims.
  • Failing to attach supporting documents such as repair invoices or permits can create ambiguity and slow title or escrow processing.
  • Using inconsistent names or addresses between the disclosure and title commitment may delay closing and require corrections.
  • Assuming verbal disclosures are sufficient; oral statements are difficult to prove compared with a signed written form.

Consequences of Inaccurate or Missing Disclosures

Contract Rescission: Buyer may cancel contract or seek return of deposit.
Monetary Damages: Liability for repair costs or compensatory damages.
Title Delays: Closings can be postponed for corrective documentation.
Regulatory Fines: State penalties where statutory disclosures are required.
Insurance Issues: Claims denied if undisclosed hazard contributed to loss.
Reputational Harm: Agent or seller credibility may be impaired.

eSignature Pricing Comparison for Sellers Disclosure Workflows

Pricing and features vary by vendor; the table summarizes starting price and common capabilities relevant to high-volume disclosure workflows.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Trial available Trial available
Bulk Send Yes (Business Premium) Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No
Envelope Cap No cap 100 envelopes/user/year Varies by plan Varies by plan Varies by plan

Real-World Examples of Digital Disclosure Use

Users across real estate and enterprise teams report faster processing and consistent recordkeeping when disclosures are handled digitally.

Tim Martin — Martin Properties

As a broker, Tim focused on speed and compliance when moving documents online.

  • He needed mobile signing for on-site closings.
  • "I can process and execute all of these documents online with 100% compliance and built-in security. Whether on mobile or working offline, I can get forms back to their necessary parties efficiently."

Brian Fitzgibbons — Optica Ventures LLC

Operations teams required a simple interface for customers and staff.

  • The goal was fewer bottlenecks around signature collection.
  • "The interface is simple and easy-to-use for our team; more importantly, it is just as easy for our customers."

Practical Tips for Accurate and Efficient Sellers Disclosures

Follow these recommendations to reduce errors, speed review, and maintain an auditable record for closing and post-closing inquiries.

Complete Every Field
Answer all questions fully. If a question does not apply, enter 'N/A' rather than leaving it blank to avoid ambiguity.
Attach Supporting Records
Include invoices, permits, inspection reports, and warranty documents referenced in disclosures so buyers and title officers can verify claims.
Use Standardized Language
Prefer state-approved or MLS templates where available to ensure statutory requirements and common phrasing are met.
Keep an Audit Trail
Preserve signed copies, timestamps, IP logs, and any RON session recordings where used to support enforceability.

Key Milestones in the Disclosure and Closing Sequence

Track the disclosure timeline from preparation through closing to ensure contractual and statutory deadlines are met.

01

Prepare Disclosure

Seller completes the form and gathers supporting documentation.

02

Deliver to Buyer

Provide disclosure to buyer per contract timing before contingencies expire.

03

Buyer Review

Buyer inspects property and raises concerns or accepts condition.

04

Closing Delivery

Final signed disclosure included in closing package and escrow records.

Timing Considerations and Common Deadlines

Timing depends on contract terms and state law; the items below highlight typical time-sensitive steps to monitor.

Before Contract Acceptance:

Provide disclosure when required by the purchase agreement or statute, often prior to buyer waiving contingencies.

Upon Buyer Request:

Deliver updated disclosures if new information comes to light during the contract period.

Correction Period:

Allow time to correct clerical errors; follow state rules for amending signed disclosures.

Closing Submission:

Escrow/title must receive final signed disclosure before closing documents are recorded.

Record Retention:

Keep copies per retention guidance to support post-closing inquiries or audits.

Frequently Asked Questions About Sellers Disclosure Forms

Answers to common questions about execution, enforceability, e-signing, and record retention for Sellers Disclosure Forms.


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