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Seller's Financial Statement

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Seller's Financial Statement and Disclosure Agreement

Parties and Transaction

Seller Name:

Recipient Name:

Transaction/Effective Date:

WHEREAS

WHEREAS, Seller is the owner of the business interests and assets described in this Statement and is requested by Recipient to disclose Seller's financial condition in connection with the contemplated transaction identified above;

WHEREAS, Recipient requires a full, accurate and current statement of Seller's assets, liabilities, income and material contingencies for evaluation and reliance in connection with the transaction; and

WHEREAS, Seller agrees to provide the financial information and certify to its accuracy under the terms and conditions set forth in this Agreement.

Seller Information

Individual Corporation LLC Other

Statement of Financial Condition

Current Assets

Fixed Assets

Liabilities and Contingent Obligations

Income and Cash Flow

Tax, Legal and Other Material Matters

Supporting Documents

The following documents accompany this Statement (check all that apply):

Balance Sheet / Statement of Financial Position
Income Statement / Profit & Loss
Federal and State Tax Returns (most recent 2 years)
Bank Statements (most recent 3 months)
Other (describe below)

Scope of Disclosure

Payment Terms

For the preparation, collection or verification of the financial information set forth herein, the parties agree the following fee arrangement applies:

Term and Termination

This Agreement and the Statement are effective as of: and shall continue until: unless earlier terminated as provided below.

Either party may terminate this Agreement for material breach if the breaching party fails to cure within the notice period set forth above. Termination shall not relieve Seller of liability for inaccuracies or omissions in the Statement that occurred prior to termination.

Confidentiality

All non-public information provided by Seller to Recipient in connection with this Statement shall be held in strict confidence by Recipient and shall be used solely for the purpose of evaluating the transaction. Recipient shall not disclose such information to any third party except to its advisors, lenders or affiliates who have a legitimate need to know and who are bound by confidentiality obligations no less restrictive than those herein. This obligation shall survive termination or completion of the transaction for a period of three (3) years, unless a longer period is required by applicable law.

Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the State of , without regard to conflicts of law principles.

Entire Agreement; Reliance

This document, together with any attachments and supporting documents expressly incorporated herein, constitutes the entire agreement between the parties with respect to the subject matter hereof and supersedes all prior and contemporaneous agreements, understandings and communications, whether written or oral. Recipient acknowledges that it will rely on the representations and certifications made by Seller in this Statement in deciding whether to proceed with the transaction.

Seller Certification

Seller certifies, under penalty of perjury, that the information provided in this Statement and the accompanying documents is true, correct and complete to the best of Seller’s knowledge as of the date signed below. Seller acknowledges that intentional misrepresentation or omission of material facts may give rise to liability under applicable law.

Seller certifies the foregoing

Acknowledgment of Recipient

Recipient acknowledges receipt of this Statement and the right to verify the information provided. Recipient further acknowledges that Recipient's acceptance of this Statement does not constitute a waiver of any right to further investigation or due diligence.

Seller:

By:

Date:

Recipient:

By:

Date:

Enter text✕

What a Seller's Financial Statement Is and when it's used

A Seller's Financial Statement is a formal, itemized disclosure of a seller's financial condition prepared when selling a business, commercial property, or ownership interest. It typically summarizes assets, liabilities, sources of income, pending obligations, and material contingencies, and is used by buyers, lenders, and escrow agents to assess creditworthiness and transaction risk. The statement may be requested during due diligence, required by loan underwriters, or attached to purchase agreements to support representations about the seller's financial standing.

Why a clear Seller's Financial Statement matters

A complete, accurate Seller's Financial Statement reduces transaction risk, speeds underwriting and closing, and provides a defensible record for tax and accounting reconciliation during post-closing audits.

Why a clear Seller's Financial Statement matters

Who prepares and relies on the Seller's Financial Statement

Accurate preparation by the seller, with supporting documentation, reduces follow-up requests and helps close deals on schedule.

  • Business sellers and owners providing financial disclosure to prospective buyers or partners.
  • Lenders and underwriters reviewing creditworthiness for acquisition financing.
  • Escrow officers, accountants, and attorneys using the statement during closing and post-closing review.

Core sections every professional Seller's Financial Statement should include

Organize the statement so reviewers can quickly verify liquidity, debt service, encumbrances, contingent liabilities, and recent financial performance; include a summary page and detailed schedules for material items.

Executive Summary

One-page overview of net worth, EBITDA (if applicable), material liabilities, and liquidity position to orient reviewers quickly.

Assets

Detailed list by category (cash, receivables, inventory, equipment, real property, investments) with current valuations and documentation references.

Liabilities

All secured and unsecured debts, lines of credit, contingent obligations, and guaranties with lender contact and payoff figures where available.

Income and Cash Flow

Recent period revenue, gross margin, operating expenses, and owner compensation schedules to support ongoing cash generation.

Contingencies and Legal Matters

Pending lawsuits, audits, tax disputes, environmental liabilities, and any contractual indemnities or indemnification limits.

Supporting Schedules

Receivable aging, fixed asset register, lease schedules, tax returns, and bank statements referenced by page and date for due diligence.

Key data elements to include with the Seller's Financial Statement

Seller identity: Full legal name and entity type
Reporting period: Dates covered by the statement
Net worth: Total assets minus total liabilities
Cash position: Bank balances and available credit
Debt details: Lenders, balances, rates
Material contracts: Leases, loans, guarantees

Step-by-step process to complete and deliver the Seller's Financial Statement

Follow these sequential steps to prepare, verify, and share the statement safely and efficiently.

  • 01
    Gather Documents: Collect bank statements, tax returns, and loan statements for the reporting period.
  • 02
    Populate Schedules: Complete asset, liability, and income tables with source citations.
  • 03
    Attach Evidence: Include scanned copies of supporting documents and reconciliations.
  • 04
    Sign and Send: Sign the statement and provide to buyer, lender, or escrow via secure delivery.

How to configure an online workflow for the Seller's Financial Statement

Set up a digital workflow to collect, authenticate, and archive the statement while preserving an audit trail.

Field Configuration
Document Template Use a locked PDF with fillable fields for schedules
Signer Authentication Email + SMS OTP or ID verification for higher assurance
Supporting Uploads Require attachments (bank statements, tax returns) for key fields
Audit Trail Capture timestamps, IP, and signer actions

Where to route the Seller's Financial Statement after completion

Choose recipients and track each delivery step so reviewers can locate both the statement and supporting documents quickly.

  • Buyer or Buyer Agent: Primary recipient for due diligence and negotiation
  • Lender / Underwriter: For credit review and loan underwriting
  • Escrow / Closing Agent: Included in closing file and escrow conditions
  • Legal / Accounting: Retained for tax, indemnity, and audit review

Digital delivery and signing: technical considerations

Verify that the chosen platform meets regulatory needs for confidentiality and retention before sending financial statements.

  • File formats: PDF or DOCX for canonical record
  • Authentication: Email link with optional SMS OTP or ID verification
  • Integrations: Connect to CRM, document storage, or escrow systems

Typical timelines and when to provide the statement

Timing expectations differ by transaction. Provide the most recent statement during LOI review and updated statements before closing when requested.

Initial Due Diligence:

Provide within 3–7 business days of request

Underwriting Review:

Lenders may require statements dated within 30–60 days of closing

Updated Statement:

Supply a current statement if more than 90 days old before closing

Record Retention Trigger:

Final signed statement retained at closing and by lender per retention rules

I-9 and Employment Dates:

Not applicable directly to financial statements but follow employment document timelines if included

Common mistakes to avoid when preparing the statement

  • Omitting supporting documents such as bank statements or tax returns, which causes verification delays.
  • Using inconsistent dates or mismatched names between the statement and legal entity records.
  • Failing to disclose contingent liabilities or pending litigation that later affect purchase price.
  • Rounding or estimating material balances without reconciliation or a clear note.

Risks and legal consequences of incorrect or incomplete statements

Civil Liability: Breach of reps/warranties or indemnity exposure
Loan Default Risk: Underwriter rescission or loan covenant violations
Tax Exposure: Inaccurate tax reporting or audit triggers
Rescission: Buyer remedies including rescission or price adjustment
Reputational Harm: Damaged buyer or lender relationships
Regulatory Penalties: Industry-specific fines for nondisclosure

Real-world examples of Seller's Financial Statements in use

Two representative customer scenarios show how statements supported different transactions and compliance needs.

Martin Properties — Real Estate Closing

Company prepared an itemized net worth schedule to support a commercial property sale

  • The schedule included rental income, debt payoffs, and escrow instructions
  • The statement, signed electronically and notarized where required, allowed the closing agent to confirm payoffs and reduced last-minute requests for documentation, helping close on schedule.

Fertility Centers of Illinois — Healthcare Transaction

Seller assembled a financial statement with receivable aging and payer mix to support a practice sale

  • The statement included HIPAA considerations for certain billing attachments
  • Providing redacted supporting documents and a signed confidentiality addendum streamlined buyer due diligence while protecting patient information.

eSignature vendor comparison for handling Seller's Financial Statements

Compare core vendor attributes relevant to signing, bulk distribution, audit trails, HIPAA support, and starting price; signNow is listed first per vendor ordering rules.

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Frequently asked questions about the Seller's Financial Statement

Answers to common questions on validity, signature methods, notarization, and recordkeeping for sellers and reviewers.


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