Establishing secure connection…Loading editor…Preparing document…

Seller's Statement for Real Estate

This template is fully customizable. Edit the text, fill out the fields, and send it for signature. Give it a try!

SELLER'S STATEMENT FOR REAL ESTATE

Property Identification

Parties

Transaction Terms

Purchase Price: $    Earnest Money Deposit: $

Closing Date:    Possession Date:

Seller Representations and Disclosures

Has the structure been built prior to 1978 such that Lead-Based Paint disclosure applies?

Any known mold, chronic moisture, or water intrusion conditions?

Is the property located in a designated flood zone or subject to frequent flooding?

Any known structural defects, foundation problems, or additions without permits?

Any past or pending insurance claims related to the property within the last five years?

Are there any known environmental hazards or underground storage tanks on the property?

Is the property subject to a homeowners' association (HOA) or similar entity?

Tenancy / Occupancy

Is the property occupied by tenants or currently leased?

Permits, Liens and Court Actions

Any unrecorded or recorded liens, encumbrances, judgments, or pending litigation affecting the property?

Any pending governmental notices of code violation, special assessments, or outstanding permits?

Taxes, Assessments and Utilities

Are property taxes current?

Fixtures, Personal Property and Inclusions

The following fixtures and personal property are included in the sale (check all that apply)

Certifications and Seller's Acknowledgment

Seller certifies, under penalty of perjury, that to Seller's actual knowledge the foregoing statements and the information provided in this Seller's Statement are true and complete. Seller acknowledges that Buyer and Buyer's agents may rely on the accuracy of these statements in deciding whether to proceed with the transaction. Seller agrees to notify Buyer in writing of any material change in the condition of the property or the accuracy of any statement made herein prior to closing.

Seller further warrants that Seller has disclosed all known material facts affecting the value or desirability of the property, including but not limited to structural defects, environmental hazards, insurance claims, and unpermitted work. Misrepresentation or failure to disclose may give rise to claims for damages, rescission, indemnity, or other remedies available at law or in equity.

Default, Remedies, Governing Law

If any party materially breaches the representations or covenants in this Statement, the non-breaching party shall be entitled to pursue all available remedies, including specific performance, rescission, and recovery of costs and attorneys' fees. This Statement shall be governed by the laws of the state in which the property is located. The parties submit to the exclusive jurisdiction of the courts of that state for any dispute arising out of this Statement.

This Seller's Statement, together with any attachments and incorporated documents, constitutes the entire statement of Seller regarding the matters contained herein and supersedes any prior written or oral statements concerning those matters.

Additional Remarks

Seller:

By:

Date:

Buyer:

By:

Date:

Enter text✕

What the Seller's Statement for Real Estate Is and When it's Used

A Seller's Statement for Real Estate is a written disclosure completed by the seller to summarize material facts about a property, including ownership, liens, known defects, and any agreed concessions. It typically accompanies a residential sale or transfer and is used by buyers, agents, title companies, and lenders to assess risk and verify the seller's representations. While formats vary by state and transaction type, the document clarifies seller disclosures, supports title search and closing, and becomes part of the transaction record when signed and preserved.

Why a Clear Seller's Statement Matters in a Closing

A complete Seller's Statement reduces closing delays, clarifies property condition and encumbrances, and helps limit post-closing disputes by recording seller disclosures in writing under applicable state law and contract terms.

Why a Clear Seller's Statement Matters in a Closing

Who Prepares and Relies on the Seller's Statement

The Seller's Statement is prepared by the seller and used across the transaction team to communicate property information prior to closing.

  • Seller — Provides factual disclosures, signs the statement, and corrects errors before closing.
  • Listing agent — Collects seller responses, integrates disclosures into MLS and marketing materials.
  • Title company / closing attorney — Verifies encumbrances and relies on statements during title exam.

Accurate completion protects the seller and speeds title clearance; parties should confirm state-specific disclosure obligations.

Typical Signers and Their Roles

Seller — Homeowner

The individual or entity transferring title. The seller attests to the accuracy of disclosures, signs the statement, and is responsible for updating it if material facts change before closing.

Listing Agent

The broker or agent assisting the seller who collects answers, advises on disclosure scope, and ensures the statement is included with listing materials and provided to the buyer and title company.

Essential Fields to Include on the Seller's Statement

Property Address: Full street address
Seller Name: Legal owner name
Title Status: Known liens or encumbrances
Material Defects: Known structural items
Environmental Issues: Mold, lead, or hazards
Contract Dates: Offer and closing dates

Step-by-Step: How to Complete and Deliver the Seller's Statement

Follow a clear sequence to prepare, review, sign, and submit the Seller's Statement to avoid closing delays.

  • 01
    Prepare: Gather title documents and inspection reports before you draft answers.
  • 02
    Review: Confirm facts with co-owners and counsel if title questions exist.
  • 03
    Sign: Sign with full name and date; follow any notarization or witness rules if required.
  • 04
    Provide: Send the completed statement to buyer, agent, and title company promptly.

Typical Processing Flow for a Seller's Statement During a Sale

Know the routing steps so each stakeholder receives the statement at the correct stage of the transaction.

  • Draft: Seller completes statement and attaches supporting docs.
  • Agent Review: Listing agent checks for completeness and MLS disclosure alignment.
  • Title Check: Title company uses the statement during examination and closing package assembly.
  • Final Distribution: Record copies given to buyer and retained by closing agent.

Configuring an Online Workflow for Seller's Statement eSubmission

Standardize an electronic workflow to collect, authenticate, and archive seller statements efficiently.

Field Configuration
Signature Authentication Email link or SMS code for signer verification
Template Setup Use a PDF/DOCX template with required fields
Notifications Enable automatic notices to buyer and title company
Retention Policy Set archival period per regulatory guidance

Technical Requirements for Digital Completion and eSubmission

Choose a platform that supports standard file formats, audit trails, and common integrations used by real estate professionals.

  • File Formats: PDF and DOCX support
  • Integrations: MLS, Title and CRM systems
  • Authentication: Email, SMS code, or stronger methods

Confirm the chosen platform meets any applicable compliance needs (HIPAA for healthcare-related properties, state notary rules) and supports long-term retrieval.

Timing: When to Deliver the Seller's Statement

Deliver the Seller's Statement early enough to allow buyer review, inspections, title search, and resolution of any issues before closing.

At Listing:

Provide initial disclosures when listing the property, if applicable.

With Offer:

Include or make available upon receipt of buyer's offer.

Before Closing:

Ensure final signed version is delivered before funds disbursement.

After Material Change:

Update and reissue if new defects or liens are discovered.

Record Retention:

Retain an executed copy in the closing package.

Key Milestones from Disclosure to Recorded Transfer

Milestones below outline the sequential lifecycle of the Seller's Statement through closing and post-closing retention.

01

Listing Preparation

Complete disclosures and collect supporting reports.

02

Offer and Acceptance

Provide statement to buyer for review during contingency period.

03

Closing Package

Final signed statement included with title and closing documents.

04

Archival

Store executed copy per retention policy.

Common Errors to Avoid When Preparing a Seller's Statement

  • Incomplete descriptions of defects or incomplete addresses cause title exam delays and buyer objections during inspection review periods.
  • Using inconsistent owner names between deed and statement frequently requires corrective affidavits or re-execution before closing.
  • Failing to disclose known liens or unpaid assessments may expose the seller to rescission or indemnity claims after closing.
  • Relying on informal notes instead of a signed, dated statement makes attribution and enforcement difficult in disputes.

Potential Consequences of Incorrect or Omitted Disclosures

Civil Liability: Buyer damages claims
Contract Rescission: Possible contract undoing
Title Defects: Delayed or impaired transfer
Regulatory Fines: State consumer protection penalties
Closing Delays: Additional costs and scheduling issues
Reputational Risk: Agent and seller credibility loss

eSignature Vendor Comparison — Typical Pricing and Feature Overview

Comparison of common plan-level criteria for eSignature vendors frequently used to collect and store Seller's Statements; signNow is listed first.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Trial available Trial available Free plan available Free plan available
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

FAQs — Common Questions About the Seller's Statement for Real Estate

Answers to frequent practical and legal questions encountered when preparing, signing, and storing Seller's Statements.


Need help? Contact support

be ready to get more
Join over 28 million airSlate SignNow users