Senior Retreat Event Contract

SENIOR RETREAT EVENT CONTRACT

PARTIES

Organizer Name:

Client Name:

RECITALS

WHEREAS, Organizer is engaged in the business of planning and providing senior-focused retreat services, including but not limited to program coordination, transportation arrangement, meals, and on-site staffing; and

WHEREAS, Client desires to engage Organizer to provide a senior retreat to participants identified by Client on the terms set forth in this Contract; and

NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the parties agree as follows.

SCOPE OF WORK

Organizer shall provide all services necessary to plan, staff, and operate the Senior Retreat described below in a professional manner consistent with industry standards. Services include program design, on-site coordination, vendor management, meals, accommodations (if applicable), transportation coordination, and emergency response planning. Specific services and any exclusions are described by the parties in the field below.

EVENT DETAILS

Event Name:

Event Start Date:   Event End Date:

PAYMENT TERMS

Total Contract Amount: $

Deposit (non-refundable unless otherwise stated): $   Due on or before:

Balance Due: $   Due by:

Late Fee: If any undisputed amount remains unpaid after the due date, Organizer may assess a late fee of on the overdue balance, plus reasonable collection costs.

TERM AND TERMINATION

Term Commencement Date:   Term End Date:

Either party may terminate this Contract for convenience upon written notice to the other party delivered at least days prior to the proposed termination date. Termination for material breach may be immediate if the breaching party fails to cure within 14 days after written notice of breach.

CONFIDENTIALITY

Each party shall keep confidential all non-public information disclosed by the other party and shall not use such information except as required to perform obligations under this Contract. Confidential information does not include information that is or becomes publicly available through no fault of the receiving party, is rightfully received from a third party without restriction, or is independently developed. The obligation of confidentiality survives termination for a period of three (3) years.

CANCELLATION AND REFUND POLICY

Client may cancel the event by written notice. If cancellation occurs more than 60 days before the Event Start Date, Organizer will retain the deposit only. If cancellation occurs within 60 days of the Event Start Date, Client is responsible for 50% of the Total Contract Amount unless Organizer is able to rebook substantially equivalent services, in which case Organizer will apply any recovered amounts to reduce Client's obligation.

INDEMNIFICATION

Each party shall indemnify, defend and hold harmless the other party, its officers, agents and employees from and against any claims, liabilities, losses, damages or expenses (including reasonable attorney fees) arising out of the negligent acts or omissions or willful misconduct of the indemnifying party in connection with the performance of this Contract.

GOVERNING LAW

This Contract shall be governed by and construed in accordance with the laws of the state indicated below, without regard to conflict of law principles.

ENTIRE AGREEMENT

This Contract, including any attachments or written amendments executed by the parties, constitutes the entire agreement between the parties pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements, representations and understandings of the parties, whether written or oral. No modification of this Contract shall be effective unless in writing and signed by authorized representatives of both parties.

ADDITIONAL PROVISIONS

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