Scope of Services
Describe exactly which servers, environments, and tasks are covered, including deployment, patching, monitoring, backups, and exclusions such as third-party SaaS or customer-managed systems.
Use a Server Service Agreement to clearly assign responsibilities, set measurable SLAs, and limit operational and legal risk. It protects both parties by documenting uptime commitments, data-handling obligations, remedies for breach, and compliance requirements such as HIPAA or state privacy laws.
Typical signers and completers span technical, procurement, and legal teams responsible for vendor relationships and operational compliance.
Clarifying who signs and who executes each technical exhibit reduces delays and avoids later disputes about implementation or billing.
Describe exactly which servers, environments, and tasks are covered, including deployment, patching, monitoring, backups, and exclusions such as third-party SaaS or customer-managed systems.
Set measurable uptime targets, incident severity definitions, response and resolution timelines, reporting cadence, monitoring tools, and credit or remediation mechanisms for missed targets.
State pricing model (fixed, usage-based, or tiered), invoicing frequency, late payment fees, tax responsibilities, and procedures for disputed charges and rate adjustments.
Specify encryption standards, access controls, vulnerability management, breach notification timelines, and obligations to support audits or provide compliance evidence.
Define termination rights, notice periods, data return or deletion obligations, liquidated damages, liability caps, and carve-outs for gross negligence or willful misconduct.
Include a formal change control process, approval workflows for scope changes, pricing adjustments, scheduling, and rollback procedures to minimize service disruptions.
| Field | Configuration |
|---|---|
| Authentication | Email link, optional SMS OTP, or SSO |
| Signing Order | Sequential for approvals, parallel for countersignatures |
| Reminders | Remind after 3 days, weekly thereafter |
| Archival | AES-256 encrypted archive with retention policy |
Electronic execution and distribution options depend on file formats, integrations, and signer authentication methods supported by chosen eSignature and document platforms.
Net 30 unless otherwise negotiated; late fees apply
Provide written notice 60 days before expiration
Monthly measurement and quarterly reporting cycles
Critical incidents: respond within 1 hour; resolve per severity
Notify affected parties within 72 hours of discovery when applicable
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
| Envelope Cap | No cap | 100 env/user/yr | Varies by plan | Varies by plan | Varies by plan |