Scope of Work
Describe tasks in detail: surfaces to be cleaned/painted, preparation steps (power washing, sanding, priming), paint types and brands, number of coats, and cleanup responsibilities; attach exhibits for large jobs.
A written agreement clarifies expectations, assigns risk, and creates an enforceable record of obligations and payment. It protects both parties by documenting scope, timelines, cost, and remedies for defects or delays.
Typical users include property owners, facility managers, residential and commercial contractors, property management firms, and subcontractors. Use the agreement whenever services, costs, or schedules must be fixed in writing.
Signed agreements become the operative document for performance, billing, insurance claims, change orders, and any future dispute resolution.
An owner or a person expressly authorized in writing may sign for the client; include printed name and title to show authority. Corporations should have signatures by officers or employees listed in an authorization resolution to avoid later challenges to authority.
A business owner, partner, or designated project manager may sign for the contractor; include company name, title, and contact information. If work is subcontracted, identify the subcontractor and clarify who remains contractually responsible.
Describe tasks in detail: surfaces to be cleaned/painted, preparation steps (power washing, sanding, priming), paint types and brands, number of coats, and cleanup responsibilities; attach exhibits for large jobs.
State start and completion dates, working hours, site access procedures, and client obligations to provide utilities or remove furnishings; include delay and extension mechanisms.
Specify the total price, payment schedule (deposit, progress payments, final payment), accepted payment methods, retainage (if any), and late payment interest or collection costs.
Define how scope changes are requested, priced, approved, and documented in writing before work proceeds to avoid disputes over extra charges.
State any workmanship and material warranties, warranty periods, notice procedures for defects, and remedies including repair, replacement, or limited refund.
Require contractor liability insurance and workers' compensation, specify minimum limits, and include indemnity language allocating responsibility for third-party claims and property damage.
| Field | Configuration |
|---|---|
| Signature Field | Assign to signer; require date stamp |
| Initials Field | Place at change-order and payment clauses |
| Conditional Clause | Show warranty options only if selected |
| Attachments | Allow upload for COIs and permits |
Choose a platform that preserves an audit trail, supports required authentication, and exports ISO-compatible signed PDFs.
Ensure the chosen platform supports export, secure storage, and any industry compliance requirements such as HIPAA when handling protected health information.
MM/DD/YYYY - when on-site work may begin
Dates tied to progress payments
Date for final inspection and punch list
Net 15 or Net 30 as specified in payment clause
Timeframe to report defects under warranty
All parties sign and agreement becomes effective
Surfaces prepared and protection installed
Primary work completed per scope
Client inspects, approves, and final payment is issued
A landlord hires a contractor to repaint five units
A property manager contracts a vendor for lobby repaint and deep cleaning
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies | Varies | Varies | Varies |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |