Rate Schedule
Detailed table of hourly, daily, or fixed rates, tiered discounts, overtime multipliers, and travel/expense reimbursement formulas.
A clear rate agreement reduces billing disputes, supports predictable cash flow, and documents responsibilities for both parties under U.S. contract law and tax rules.
Common users include individual contractors, small businesses, and procurement or finance teams that need consistent billing rules and audit records.
Use the agreement when onboarding a client, renewing a retainer, or whenever you change pricing or billing mechanics to ensure mutual acceptance.
Detailed table of hourly, daily, or fixed rates, tiered discounts, overtime multipliers, and travel/expense reimbursement formulas.
Specify invoice frequency (weekly, biweekly, monthly), cutoff dates for work included, and required invoice documentation.
Net terms (e.g., Net 30), accepted payment methods, late fees, interest rates, and consequences for nonpayment.
Clear description of included tasks, deliverables, excluded services, and procedure for scope changes or additional work.
Process for requesting, approving, and pricing additional work, including timelines and required signoffs.
Termination rights, notice periods, final invoice settlement, confidentiality, and dispute-resolution provisions.
| Field | Configuration |
|---|---|
| Signing Order | Sequential or parallel as needed |
| Authentication | Email link, SMS code, or KBA |
| Notifications | Email reminders and overdue alerts |
| Storage Location | Secure cloud repository with versioning |
Choose tools that support secure signing, reliable authentication, and audit trails required for enforceability and recordkeeping.
Ensure the platform you use complies with ESIGN/UETA, offers tamper-evident storage, and can produce an audit trail for dispute or audit purposes.
When rights and duties begin; use MM/DD/YYYY format.
Date range for work included on first invoice.
Net 15, Net 30, or negotiated terms from invoice date.
When late fees or interest apply after due date.
Days required to renew or nonrenew before expiration.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no card | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Bulk Send | Yes (Premium plan) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Varies by plan | Varies by plan | Varies by plan | Varies by plan |
Optica standardized vendor rates into a single agreement to reduce billing questions and speed approvals.
Martin Properties used online agreements to capture contractor hourly rates and travel rules for property services.