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Severance Agreement

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Severance Agreement upon Termination of Employment or Resignation

Severance Agreement made on the between

of , referred to herein as Employer, and , of , referred to herein as Employee.

Whereas, Employee has resigned from employment with Employer effective ; and

Whereas, Employee and Employer desire to enter into an agreement setting forth the terms and conditions of the termination of Employee’s employment with Employer;

Now, therefore, for and in consideration of the mutual covenants contained in this agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Termination of Employment

Employee’s employment with Employer has been terminated effective on . For and in consideration of the severance pay as set forth herein, Employee agrees that Employer has no obligation, contractual or otherwise, to rehire, reemploy, recall or hire Employee in the future.

2. Termination of Benefits

It is understood and agreed that Employee’s employment benefits have been terminated, including health care coverage unless Employee elects to continue her coverage as provided under the provisions of the Federal Legislation known as COBRA (the Consolidated Omnibus Budget Reconciliation Act). Employee acknowledges that she will be provided with proper notice of her rights under COBRA. Should Employee elect to continue such medical insurance coverage under COBRA, she shall be solely responsible for the timely payment of insurance premiums due from and after the effective date of termination of her employment with Employer, unless and to the extent she may be due the subsidy provided by the temporary federal subsidy provided by the American Recovery and Reinvestment Act of 2009.

3. Severance Pay

In exchange for the execution and non-revocation of this Agreement by Employee, Employer shall pay to Employee her accrued, but unused vacation pay, along with (e.g., two) months’ severance pay, calculated at the Employee’s current rate of pay, less normal federal and state tax withholdings, to be paid in normal payroll installments, following the execution and non-revocation of this Severance Agreement by Employee.

4. Release and Covenant not to Sue

For the consideration of receiving severance pay, and as an inducement to Employer to give same, Employee, for herself, her heirs, administrators, executors and assigns, has released and discharged, and by these presents does hereby release and discharge Employer, its agents, servants and Employees, and any and all other persons, firms, partnerships, associations, parent corporations, subsidiary corporations, or other corporations who are or may be liable in any manner whatsoever for their acts, or for the acts of any of them (said parties being hereinafter collectively referred to as the Releasees), jointly and severally, of and from any and all claims, demands, actions, causes of action, suits and damages of every kind and nature whatsoever which Employee may have, or claim to have, for damages, back pay, front pay, benefits, costs, losses and expenses of every kind or nature whatsoever, whether known or unknown, anticipated or unanticipated, accrued through the date of this Severance Agreement, caused by, resulting from, growing out of or in any manner connected with Employee’s employment with Employer and the termination of Employee’s employment, including, but not limited to; claims of wrongful discharge; claims for breach of contract; whistleblower claims; bad faith claims; claims of employment discrimination based on race, color, sex, religion, national origin, age, handicap, disability, genetic information, or Veterans’ status brought under any federal, state, or local law, including, but not limited to claims under the Title Vii of the Civil Rights Act (“Title VII”), the Employee Retirement Income Security Act (“ERISA”)(except for vested benefits); the Americans With Disabilities Act (“ADA”); the Age Discrimination in Employment Act (“ADEA:”), the Family and Medical Leave Act (“FMLA”), and all other federal and state statutes applicable to employment; and claims brought under any common law theory based on federal, state, or local law.

The Severance Pay is hereby acknowledged by Employee to be and is received by her in full and complete compromise, settlement, accord and satisfaction for any and all claims against Releasees, and that Employee is not otherwise entitled to this consideration. For this same consideration, Employee does hereby covenant and agree that she will never make any demand or claim which she may have or claim to have, or commence or permit to be commenced and prosecuted any action at Jaw or in equity, or any administrative or other proceeding of any kind against the Releasees, or any of them, arising or resulting from, growing out of or in any manner connected with her employment with Employer and the termination of such employment, provided that this provision does not preclude the filing of administrative complaints or charges with federal or state agencies such as the Equal Employment Opportunity Commission, the National Labor Relations Board, and state workers’ compensation commissions. It is further understood and agreed that this Agreement is executed and delivered as the compromise and settlement of doubtful and disputed claims, and that there is no admission of liability on the part of the Releasees, or any of them, but on the other hand, the Releasees, and each of them, specifically deny any such liability to Employee.

5. Indemnification

For the same consideration and as an inducement to give same, Employee further agrees to indemnify and hold harmless the Releasees, and each of them, from and against any and all claims, losses or damages arising out of, resulting from or in any way connected with Employee’s employment with Employer and the termination of her employment.

6. Further Assurances of Employee

In executing and delivering this Severance Agreement, Employee relies wholly upon her own judgment, knowledge and belief as to the nature, extent and duration of any damage which she may have suffered or sustained as the result of her employment with Employer and the termination of her employment. Employee further represents and warrants that she has not been influenced by any representations, statements or warranties made by the Releasees, or by any agent or other person representing any of them, concerning the nature, extent or duration of the damages or losses, or the legal liability thereof. Employee certifies that she is of legal age, under no disability of any kind which would preclude her from being fully and completely competent to execute this Severance Agreement in her own behalf, and that she has fully read and completely understood this Severance Agreement, or has had this Severance Agreement explained to her by her attorney.

7. Effective Date

The effective date of this Severance Agreement shall be the day following Employee’s execution of this Severance Agreement.

8. Confidentiality and Disparagement Provisions

Employee shall, aside from discussing the Severance Agreement with her tax preparers or other representatives, keep the existence and terms of this Severance Agreement completely confidential. Employee further agrees that she will not make negative statements concerning Employer or its agents or Employees to other Employees of Employer or to any third parties, except as may be required under federal or state law with respect to matters, if any, pending before any state or federal agency. Employee agrees that for breach of the terms of this paragraph, Employee will pay to Employer and/or its successor, as liquidated damages, a sum equal to one half the Severance Pay payable to Employee under this Release Agreement, as well as any costs and attorneys’ fees incurred in pursuing said liquidated damages.

9. OWBPA Provisions

Employee hereby acknowledges that this waiver is knowingly and voluntarily executed; that the Agreement specifically refers to rights or claims arising under the Older Workers Benefit Protection Act; that Employee waives all rights or claims against Employer and the other Releasees as of the date this release is executed; that Employee waives rights or claims only in exchange for consideration in addition to anything of value to which Employee is entitled; that, prior to signing this Agreement, Employee has been advised in writing to consult with an attorney before signing this Agreement; and that Employee has been given a period of at least twenty-one (21) days within which to consider this Agreement. It is further understood that for a period of seven (7) days following the execution of this Agreement, Employee may revoke this Agreement by delivering a written notice of revocation to Employer on or before the seventh (7th) day following the execution of this Agreement.

10. Entire Agreement

This Severance Agreement contains the entire agreement and understanding between the parties with respect to the termination of Employee’s employment and with respect to any wages and benefits (except for vested benefits under the Employer pension plan, if any) to which Employee may be entitled as a result of Employee having been an Employee of Employer. This Severance Agreement supersedes all prior agreements and understandings between the parties, both oral and written, with respect to its subject matter.

11. Severability

The invalidity of any portion of this Agreement will not and shall not be deemed to affect the validity of any other provision. If any provision of this Agreement is held to be invalid, the parties agree that the remaining provisions shall be deemed to be in full force and effect as if they had been executed by both parties subsequent to the expungement of the invalid provision.

12. No Waiver

The failure of either party to this Agreement to insist upon the performance of any of the terms and conditions of this Agreement, or the waiver of any breach of any of the terms and conditions of this Agreement, shall not be construed as subsequently waiving any such terms and conditions, but the same shall continue and remain in full force and effect as if no such forbearance or waiver had occurred.

13. Governing Law

This Agreement shall be governed by, construed, and enforced in accordance with the laws of the State of .

14. Notices

Any notice provided for or concerning this Agreement shall be in writing and shall be deemed sufficiently given when sent by certified or registered mail if sent to the respective address of each party as set forth at the beginning of this Agreement.

15. Mandatory Arbitration

Any dispute under this Agreement shall be required to be resolved by binding arbitration of the parties hereto. If the parties cannot agree on an arbitrator, each party shall select one arbitrator and both arbitrators shall then select a third. The third arbitrator so selected shall arbitrate said dispute. The arbitration shall be governed by the rules of the American Arbitration Association then in force and effect.

16. Entire Agreement

This Agreement shall constitute the entire agreement between the parties and any prior understanding or representation of any kind preceding the date of this Agreement shall not be binding upon either party except to the extent incorporated in this Agreement.

17. Modification of Agreement

Any modification of this Agreement or additional obligation assumed by either party in connection with this Agreement shall be binding only if placed in writing and signed by each party or an authorized representative of each party.

18. In this Agreement, any reference to a party includes that party's heirs, executors, administrators, successors and assigns, singular includes plural and masculine includes feminine.

WITNESS our signatures as of the day and date first above stated.

Acknowledgements may vary by state.

State of

County of

Personally appeared before me, the undersigned authority in and for the said county and state, on this day of , 20, within my jurisdiction, the within named , who acknowledged that she executed the above and foregoing instrument.

My commission expires:

SEAL

Enter text✕

What a Severance Agreement Is and When It Applies

A Severance Agreement is a written contract between an employer and an employee that defines post‑employment payments, benefits, and conditions in exchange for a release of claims or other promises. It typically covers severance pay, continuation of benefits, confidentiality, noncompetition or nonsolicitation clauses where permitted, tax treatment, and any return of company property. Employers use severance agreements to manage legal risk, clarify obligations, and provide transitional pay; employees receive defined compensation and clarity about post‑employment rights. Proper execution, consideration, and signatures determine enforceability under federal and state law.

Why a Clear Severance Agreement Matters

A clear Severance Agreement limits litigation risk, establishes payment terms, and documents mutual expectations. It can protect confidential information and define post‑employment restrictions while ensuring tax and benefits treatment is understood by both parties under applicable federal law.

Why a Clear Severance Agreement Matters

Typical Parties Who Draft or Sign Severance Agreements

Employers, HR professionals, in‑house counsel, and individual employees commonly use Severance Agreements to finalize separation terms and legal releases.

  • Human Resources teams — draft standardized packages, coordinate benefits continuation, and ensure compliance with company policy and state employment laws.
  • Corporate legal counsel — review release language, assess enforceability, and confirm compliance with federal statutes and state contract law.
  • Departing employees — evaluate financial terms, tax consequences, and any post‑employment restrictions before signing or seeking independent advice.

Agreements are negotiated at separation or as part of a restructure; both parties should document consent and preserve signed copies for the record.

Stepwise Completion Checklist

Follow this sequential checklist to prepare, review, and finalize a severance agreement with minimal friction.

  • 01
    Draft: Prepare terms, amounts, and release language in clear plain language.
  • 02
    Review: Have HR and counsel review for compliance with federal and state rules.
  • 03
    Offer: Provide the signed offer and allow any statutory consideration periods to run.
  • 04
    Execute: Collect signatures, preserve audit trail, and issue agreed payments.

Core Clauses to Include in a Professional Severance Agreement

A well‑structured agreement balances clarity, enforceability, and compliance. The following clauses are commonly used and should be tailored to the situation.

Severance Consideration

Detail the form and amount of consideration (cash, benefits, stock vesting). Specify taxable treatment, withholding responsibilities, and whether payments are contingent on executed release.

Release of Claims

List the specific claims released and any exceptions. For releases involving employees age 40 or older, ensure compliance with ADEA timing and revocation rules.

Confidentiality

State confidentiality obligations for proprietary information and the duration of nondisclosure following termination.

Noncompete and Nonsolicit

Include geographic and temporal limits consistent with state law; avoid overly broad restrictions that risk unenforceability.

Return of Property

Require return of devices, documents, and access credentials by a specified date and describe actions if items are not returned.

Tax and Cooperation

Clarify responsibility for taxes, any indemnity for tax claims, and requirements to cooperate in audits or benefit transitions.

Key Administrative and Security Details to Record

Signer Identity: Record method used
Signature Timestamp: Capture UTC timestamp
Audit Trail: Preserve IP and actions
Storage Encryption: AES-256 at rest
Transport Security: TLS 1.2/1.3 in transit
BAA Availability: HIPAA BAA if needed

Potential Legal and Financial Risks

Tax Misclassification: Penalties and withholding errors
Invalid Release: Unenforceable waiver for protected claims
ADEA Noncompliance: Timing and revocation failures
WARN Violations: Mass layoff notice failures
Breach of Restriction: Overbroad covenants unenforceable
Recordkeeping Gaps: Loss of evidence in disputes

Common Preparation Mistakes to Avoid

  • Using vague language for consideration that creates ambiguity about what the employee will receive and when payments are due.
  • Failing to account for age discrimination protections (ADEA) when releases include older workers, which may void a release if timing rules are not followed.
  • Overlooking state law limits on noncompetition clauses or failing to tailor restrictions to specific roles and geographic markets.
  • Neglecting to document the employee's consent to receive records electronically where consumer disclosures are required under ESIGN.

Typical Electronic Signing Workflow for a Severance Agreement

This workflow outlines how an employer can prepare and collect signatures while preserving the evidence needed for enforceability.

  • Upload Document: Add finalized agreement to eSignature platform.
  • Place Fields: Insert signature, date, and initial fields where required.
  • Authenticate Signer: Use email link, SMS code, or stronger ID verification.
  • Complete & Archive: Capture audit trail and store signed copy securely.

Recommended eSignature Settings for Severance Workflows

These configuration items reduce friction and help preserve legal evidence in electronic transactions.

Field Configuration
Signature Type Electronic signature with audit trail
Authentication Email + optional SMS or ID verification
Consent Record Capture ESIGN consumer disclosure acceptance
Storage Encrypted archive with versioning

Platform Capabilities to Support Severance Execution

Choose a platform that provides secure storage, an auditable signing trail, and configurable authentication options.

  • Integrations: Salesforce, NetSuite, Google Workspace
  • File Formats: PDF, DOCX, HTML supported
  • Access Controls: Role-based permissions

Ensure the chosen system supports consumer disclosure capture under ESIGN and preserves tamper-evident signed records for retention and audit purposes.

Key Timing Rules and Deadlines to Observe

Certain federal and state rules create mandatory windows for offer, revocation, or notice that affect severance agreements.

ADEA Consideration Period:

21 days for older employees to consider a release when protected by ADEA.

ADEA Revocation Period:

7 days to revoke a signed release when ADEA applies.

WARN Notice:

60 days' notice required for qualifying mass layoffs in many circumstances.

Tax Reporting:

Report severance on W-2 or 1099 as required by IRS guidance.

Record Retention:

Retain executed agreements per company policy and applicable law.

Milestones from Offer to Archive

A sequential view of events helps coordinate payroll, benefits, and compliance tasks.

01

Offer Presented

Employer sends the severance agreement and supporting documents for review.

02

Consideration Window

Employee reviews and considers the offer during the applicable statutory period.

03

Execution

Both parties sign; employer documents acceptance and triggers payment obligations.

04

Archive and Report

Store signed copy securely and handle required tax and benefits reporting.

eSignature Pricing and Feature Comparison for Severance Workflows

Compare baseline pricing and availability of enterprise features that matter for secure severance processing. Vendor details show starting prices and core capabilities.

signNow DocuSign Adobe Sign PandaDoc HelloSign
Starting Price $8/user/mo $15/user/mo $14/user/mo $19/user/mo $15/user/mo
Free Trial 7-day free trial Varies Varies Varies Varies
Bulk Send Yes Yes Yes Yes No
Audit Trail Yes Yes Yes Yes Yes
HIPAA Compliant Yes Yes Yes No No

Real-World Examples of Severance Agreement Use

Two illustrative scenarios show how severance agreements are applied in practice and what outcomes to expect.

Mid‑Size Tech Layoff

A company offers standardized packages during a restructure to reduce litigation risk and preserve employment relations.

  • Bulk offers sent and tracked electronically to 120 employees.
  • The approach documented releases and preserved payroll records, enabling consistent tax reporting and a defensible process in later audits.

Executive Separation

An executive receives a negotiated separation that includes extended benefits and phased payments.

  • Counsel negotiated post‑employment IP and noncompete limits.
  • The tailored agreement clarified stock vesting treatment, reduced ambiguity about ongoing obligations, and minimized litigation exposure while protecting proprietary assets.

Practical Tips for Accurate and Efficient Completion

Adopt these practices to reduce errors and speed execution while maintaining legal defensibility.

Use Standardized Templates
Develop role‑based templates reviewed by counsel to limit drafting time while ensuring relevant clauses are present and legally tailored to jurisdictional requirements.
Document Consideration Clearly
State exactly what the employee receives and when; avoid vague language that can create disputes about payment timing or scope of benefits.
Capture Electronic Consent
When delivering documents electronically, record the ESIGN consumer disclosure acceptance and the method of consent to support enforceability.
Preserve Audit Evidence
Retain the signed PDF, audit trail (IP, timestamp), and any supporting correspondence for the duration of the retention period.

Frequently Asked Questions About Severance Agreements

Answers to common questions about enforceability, electronic signature use, tax treatment, and revocation rights related to severance agreements.


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