Sexual Harassment Policy Form

SEXUAL HARASSMENT POLICY AND ACKNOWLEDGMENT AGREEMENT

Company Name:    Representative:

WHEREAS

WHEREAS, the Employer maintains policies governing workplace conduct to ensure a safe, respectful, and nondiscriminatory working environment free from sexual harassment; and

WHEREAS, the Employee acknowledges receipt of the Employer's sexual harassment policy, understands the reporting and investigative procedures, and agrees to comply with the terms and conditions set forth in this Agreement; and

WHEREAS, the parties desire to confirm their mutual understanding of reporting obligations, confidentiality, non-retaliation protections, and remedies in a written acknowledgment.

POLICY STATEMENT

The Employer strictly prohibits sexual harassment of any employee, contractor, or visitor. Sexual harassment includes unwelcome conduct of a sexual nature that adversely affects an individual’s employment, unreasonably interferes with an individual’s work performance, or creates an intimidating, hostile, or offensive work environment.

DEFINITIONS AND EXAMPLES

Sexual harassment includes, but is not limited to: unwelcome sexual advances; requests for sexual favors; offensive remarks, jokes, or gestures of a sexual nature; displays of sexually explicit materials; and verbal or physical conduct of a sexual nature where submission to or rejection of such conduct is used as a basis for employment decisions.

SCOPE OF POLICY

This Policy applies to all employees, applicants, contractors, vendors, and visitors while on Employer premises or during any Employer-sponsored event, business travel, or work-related interaction.

REPORTING PROCEDURES

Employees are required to report incidents of sexual harassment promptly. Reports may be made to a direct supervisor, Human Resources, or the designated compliance officer. Reports may be submitted orally or in writing and will be addressed promptly.

INVESTIGATION AND DISCIPLINE

The Employer will investigate all reports promptly, impartially, and with discretion to the extent feasible. Investigations will include interviews, documentation review, and any other relevant inquiries. If a violation is found, corrective action up to and including termination may be imposed consistent with applicable law and Employer policy.

NON-RETALIATION

The Employer prohibits retaliation against any individual who reports sexual harassment in good faith or participates in an investigation. Any retaliatory action is a separate violation and will be subject to disciplinary measures.

CONFIDENTIALITY

To the extent practicable and permitted by law, the Employer will treat reports and investigations as confidential. Information will be disclosed only to those with a legitimate need to know for the purposes of investigating and resolving the matter, complying with legal obligations, or protecting the safety of employees.

I agree to maintain confidentiality regarding reported incidents and investigative materials, except where disclosure is legally required or necessary to obtain advice or participate in the investigation.
  I affirm that I understand and will comply with the confidentiality obligations set forth above.

SCOPE OF WORK (TRAINING AND PREVENTION)

The Employer will provide training and preventive measures designed to reduce incidents of harassment. The parties agree that training content and schedules are administered by the Employer.

PAYMENT TERMS (IF APPLICABLE)

If the parties have agreed that the Employee will participate in Employer-sponsored training with an associated fee or reimbursement arrangement, the terms are set forth below. These payment terms are solely for administrative purposes and do not limit Employer's obligations under this Policy.

TERM AND TERMINATION

This Agreement becomes effective as of the Start Date below and remains in effect for the Term specified, subject to earlier termination as provided herein or by applicable law.

Start Date:    End Date:    Notice Period for Termination:

Employer may take immediate corrective action, including suspension or termination, where an allegation is substantiated or where prompt action is necessary to protect employees or the workplace.

GOVERNING LAW

This Agreement and any disputes arising from it shall be governed by and construed in accordance with the laws of:

ENTIRE AGREEMENT

This Policy and Acknowledgment Agreement constitutes the entire understanding between the parties with respect to the subject matter herein and supersedes all prior or contemporaneous communications, representations, or agreements, whether oral or written, relating to sexual harassment policy and acknowledgment.

ACKNOWLEDGMENT AND CERTIFICATION BY EMPLOYEE

I, the undersigned Employee, acknowledge that I have received, read, and understand the Employer's Sexual Harassment Policy. I understand my reporting obligations and that engaging in prohibited conduct may result in disciplinary action up to and including termination. I certify that I will comply with the Policy and participate in any required training.

Employee Name:    Job Title:

Department:    Manager:

Date of Receipt of Policy:

Acknowledgment (select all that apply):
  I have read and understand the Policy.
  I agree to comply with the Policy.
  I agree to participate in required training as directed by Employer.

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