Authority
Cite board powers, bylaw or charter sections that authorize repurchases and delegate execution to officers.
A written resolution creates clear corporate authority, documents compliance with bylaws and state corporation law, and supports consistent treatment for accounting and tax purposes. It reduces disputes about authority, establishes the transaction record, and protects directors by showing they acted within approved parameters.
The resolution is primarily prepared by corporate counsel or the corporate secretary and approved by the board of directors; signatories vary by entity type and governance documents.
In practice, counsel drafts the terms, the board adopts the resolution, and authorized officers execute documents needed to complete repurchase transfers and update corporate registers.
Cite board powers, bylaw or charter sections that authorize repurchases and delegate execution to officers.
Specify maximum aggregate shares, classes covered, and aggregate dollar limits for repurchases.
Define fixed price, formula (e.g., VWAP), or conditions triggering offers and purchases.
Describe source of funds—available cash, financing, or treasury stock—and any borrowing approvals.
Set effective dates, offer periods, expiration, and any phased repurchase schedule.
Include representations on securities law compliance, insider trading windows, and disclosure obligations.
| Field | Configuration |
|---|---|
| Draft Template | Create reusable resolution template with conditional pricing fields |
| Reviewer Roles | Assign counsel, CFO, and corporate secretary reviewer roles |
| Approval Order | Set signing order: Board chair → Secretary → CFO |
| Retention Policy | Auto-archive executed document into secure records folder |
Choose a platform that supports audit trails, secure storage, and any required authentication or compliance controls for corporate transactions.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial | Varies by offer | Varies by offer | Varies by offer | Varies by offer |
| Bulk Send | Yes | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes | Yes | Yes | No | No |
Optica prepared a board resolution to repurchase treasury shares at a fixed price to simplify capitalization
Tech Data authorized a phased repurchase tied to quarterly cash flow targets
Date of adoption establishes authority and effective timing for repurchases
Align settlement and transfer dates with exchange or bank settlement cycles
Prepare documents for any required tax reporting by standard tax deadlines
Update stock ledger and capitalization table immediately after settlement
Ensure documents are accessible for internal and external audits per retention rules
Prepare resolution and obtain legal review before scheduling the board.
Hold board meeting, vote, and record minutes reflecting approval.
Authorized officers sign documents and effectuate repurchase transactions.
Update corporate records, ledgers, and tax reporting as required.