Resolution Title
A clear title referencing the board or shareholder action, meeting date, and resolution purpose so it is easy to locate in corporate minutes.
A clear, properly executed resolution creates an auditable record that validates share creation or transfer, protects against later ownership disputes, and supports required filings with state or securities authorities. It also documents board or shareholder consent and the terms under which shares were issued.
Companies and their advisors use share issuance resolutions whenever the board or shareholders take formal action to issue or transfer equity.
The document serves internal recordkeeping, investor relations, future due diligence, and compliance with corporate and securities law.
A clear title referencing the board or shareholder action, meeting date, and resolution purpose so it is easy to locate in corporate minutes.
Brief background facts explaining why shares are being issued, including authorization in the certificate of incorporation or bylaws.
Exact number, class or series, par value (if any), and whether shares are newly authorized or issued from existing authorized shares.
Specify cash amount, property, services, convertible instruments, or other consideration and how its value was determined.
Identify the approving body (board or shareholders), quorum, vote count, and citation to charter or bylaw authority for the action.
Signature blocks, dates, instruction to update the stock ledger, and guidance on certificate issuance or filing obligations.
| Action | signNow Setting | Step | Configuration |
|---|---|
| Upload Document | Upload the resolution as a PDF or DOCX file |
| Place Fields | Add signature, date, and initial fields for each signer |
| Assign Signers | Set signer order: Board Chair then Corporate Secretary |
| Authentication | Enable email or SMS codes for signer verification |
Shares take effect on the stated effective date or upon filing, as specified
Update ledger immediately after issuance to document ownership
If an exempt securities offering, file Form D within 15 days of first sale
File a charter amendment if authorized shares must be increased
Blue-sky or state filings vary by jurisdiction and may have short deadlines
Prepare final text before the meeting or written consent
Hold the board meeting or collect written consents as required
Record the action in meeting minutes for the corporate record
Authorized officers sign the resolution and date it
Notarize signatures only when certificates or transfer agents require it
Use witnesses where state law or company charter requires them
Make ledger entry immediately after signature and issuance
Submit charter amendments to the Secretary of State if necessary
| Criteria | Resolution | Subscription Agreement |
|---|---|---|
| Purpose | authorize issuance | record investor commitment |
| Signatories | corporate officers | investor(s) and company |
| Timing | before or at issuance | at investor purchase |
| Filing | corporate recordkeeping | may trigger securities filings |
The corporate secretary typically attests to the resolution, certifies meeting minutes, and updates the stock ledger. Their certification confirms the corporate process and preserves evidence for future audits or inquiries.
An authorized officer such as the board chair or CEO usually signs to execute the resolution. That signature embodies the board's approval and authorizes officers to carry out issuance tasks.
Ensure recipients receive verifiable signed copies and maintain an immutable audit trail for compliance and due diligence.
| signNow | DocuSign | Adobe Sign | PandaDoc | HelloSign | |
|---|---|---|---|---|---|
| Starting Price | $8/user/mo | $15/user/mo | $14/user/mo | $19/user/mo | $15/user/mo |
| Free Trial | 7-day free trial, no credit card | Varies by vendor | Varies by vendor | Varies by vendor | Varies by vendor |
| Bulk Send | Yes (Business Premium) | Yes | Yes | Yes | No |
| Audit Trail | Yes | Yes | Yes | Yes | Yes |
| HIPAA Compliant | Yes (BAA available) | Yes | Yes | No | No |